Jeffrey Regala Email & Phone Number

San Diego, CA, US

National City, California, United States

• Coordinate contract management activities, including reviewing purchase requisitions, drafting agreements/amendments, handling changes in scope, issuing purchase orders, and facilitating electronic signatures..
• Oversee the administration of solicitation processes, such as Request for Bids (RFB), Request for Proposals (RFP), and Request for Quotations (RFQ). This includes managing public works contracts from the pre-bid stage.
• Direct the contract awarding process by organizing shortlisting meetings, conducting interviews with potential vendors, and managing the procedures leading to the final contract award.
• Aid in troubleshooting vendor-related challenges, which includes collaborating with the Accounts Payable department to resolve issues such as invoice discrepancies and delayed payments.
• Trained procurement staff in various processes to improve team skills and process efficiency.

National City, California, United States

• Collaborate closely with vendors, warehouse personnel, and accounts payable to facilitate seamless order processing, including reordering stock items/MRO items, issuing RFQs and Purchase Orders, and efficiently.
• Developed in-depth training materials and documentation that led to marked improvements in staff proficiency with essential tools like SAP, DocuSign, and SharePoint.
• Conduct regular audits of procurement templates, focusing on identifying and rectifying compliance issues while also adapting to regulatory changes.
• Successfully manage various programs at the Port, including Office Supplies, Amazon Business, and the Procurement Card (P-Card) programs. My responsibilities in these areas encompass account management and training all.

San Diego, CA

• Lead the distribution of Board materials, online agenda publication, document uploads (resolutions, ordinances, policies), and public records request. Additionally, responsible for the regular updates of Port Policies.
• Manage departmental invoices, contracts, and conduct invoice reconciliations for accuracy and compliance.
• Manage and review timecards for multiple departments, overseeing work hours, leave balances, and attendance to ensure accuracy while following company policies and regulations.
• Facilitate the organization and preparation of Port events, assigning and executing tasks as required.

3165 Pacific Highway, San Diego, CA 92101

• Organized and managed executive schedules, appointments, and meetings, optimizing time management and ensuring prompt follow-ups.
• Facilitated clear and concise communication between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls.
• Provided comprehensive administrative support, including document preparation, expense tracking, and travel coordination, maintaining the highest level of confidentiality.
• Successfully coordinated and executed projects, from inception to completion, while proactively identifying and resolving potential issues to ensure seamless workflow for the leadership team.

San Diego, CA

• Manage mailroom operations, including sorting, distributing and affixing postage for U.S. Mail & FedEx within the Port.
• Manage office equipment maintenance, repairs, and contract renewals, ensuring optimal functionality and cost-effectiveness.
• Responsible for the monthly printing of Board Agendas and fulfilling various Port print-related requests, ensuring accuracy and timeliness.

National City, California, United States

• Safely transports patients between departments, operating various equipment such as wheelchairs and stretchers, while adhering to infection control and safety guidelines.
• Assists in lifting and positioning patients using approved techniques and specialized equipment, ensuring the safety and comfort of both patients and staff.
• Coordinates with healthcare teams through effective communication and promptly responds to transport and lift requests, while maintaining accurate documentation.
• Adheres to all hospital policies and procedures, including safety standards and mandatory training, while participating in quality improvement initiatives.

San Diego, California, United States

• Oversee client database management and conduct follow-up client surveys.
• Execute diverse marketing and ad hoc projects for a network of over 4000 auto dealerships and automotive service companies across the United States.
• Coordinate service reminders and appointment scheduling.
• Collaborate with cross-functional teams to develop and implement targeted marketing campaigns aimed at enhancing client engagement and satisfaction for the automotive industry nationwide.

San Diego, California, United States

• Respond to incoming calls from customers seeking directory assistance promptly and professionally.
• Retrieve and provide accurate phone numbers and directory information using specialized software and databases.
• Maintain a high level of customer service by addressing caller inquiries effectively and courteously.
• Collaborate with team members to handle complex directory inquiries and escalations efficiently.
• Adhere to company policies, confidentiality requirements, and performance metrics for quality service delivery.