Jeffrey Hawboldt Email & Phone Number

Ottawa, Ontario

- adhered to practices, such as physical distancing, outlined by the Government of Canada to limit the spread of COVID-19- adhered to physical distancing (6 feet or more apart, wearing a mask when physical distancing is not possible) - sought employment by following through employment outlets in a continuous effort to work remotely- limited time needed to go out into the public, even for essential purposes

Ottawa, Ontario

- Receive and organize, which includes determining application types andverifying deadline dates for different submissions.- Receive, review, and correct data obtained from applications; files, codes, cross-references- Creates record files and records appropriate information into the corporate database.- Maintain and update application files received in paper or electronic format, to ensurecompleteness of information.- Conduct internet searches and analyze results in order to validate incomplete or unclearinformation.- Transfers/creates applications and CV information from the SSHRC Council Web to incorporate into the corporate database (AMIS).- Perform validation reports to identify electronic application entry errors and corrects information to ensure appropriate transfer and download of applications in order to maintain the integrity of the data in the corporate database.- Identify anomalies with submissions and takes appropriate action, e.g. flagging applications received after deadline, verifying quota lists.

Ottawa, Canada Area

- Manage the digitization process of physical records- Prepare files to be processed for digitization- Label files according to retention and disposal schedules - Determine the eligibility of files to be disposed per digitization standards- Convert physical record into digital image and upload to GCDocs- Liaise with clients in various sections for document pickup- Transfer digital files from a shared drive to GCDocs

Ottawa, Ontario

- Provide administrative and clerical services to the Personnel Development (PDev) section in support of education upgrading and education reimbursement programs and in-service selection programs for Canadian Armed Forces (CAF) member.- Verifies and processes claims for educational reimbursement and maintains accurate statistical data. Enters related data into database and Management Information Systems.- Liaise with clients and units as required in order to obtain missing documents and information.- Receives and responds to routine inquiries related to booking all the PDev activities in person, by telephone or by email.- Provides clerical services to the PDev section, including photocopying, mail, scanning.-Assist with set-up of classrooms/auditoriums for seminars and workshops and with clean-up following the event.

Ottawa, Canada Area

Determines previous qualifying service eligibility, processes administrative requests, validates and enters information in HRMS.Enters information in HRMS to complete Basic Training List postingsEnters information in HRMS used to ensure federal voting rights for Canadian Forces members are respected and up-held. Develops a network / working relationship with other internal departmental personnel such asCanada National Archives, and Elections Canada.Convert received Basic Training List posting messages into PDF file format for recordkeeping purposes Ensure classified documents are stored in a secure location

Scan and apply OPI Recommendations to documents for ATIP Analysts utilizing high-speed scanner and Access Pro Redaction (APR) software for information requests and digitization. Scan documents as requested by ATIP Analysts and management staff. File and photocopy documents in alphabetic and numerical order using established filing system. Classify secure documents according to security level as needed for filing and scanning purposes. Input, retrieve and file data and perform data actions within Access Pro Case Management (APCM) software. Assist with processing Access and Privacy Requests through Access Pro Case Management (APCM) software.Receive orientation and training on matters of security and privacy, pertaining to both ATIP and National Defence workplacesRetrieve and sort incoming and outgoing mail items to and from mail room

Very active in seeking my next opportunity to affect positive change within an organization, that values creative problem solving, and a desire to succeed.

Process data of adverse reports from health professionals, drug manufacturers, and consumers using Reflection software. Route adverse reports to Assessment Staff, allowing benefit-risk assessment on drug products to be conducted. Manage and maintain information in Medical Devices System (MDS) database Maintain accurate records of all Device IDs generated and associated models/catalogue numbers to be licensed for sale in Canada.Conduct quality check on reports to perform daily functions accurately and effectively by utilizing Impromptu software.Contact companies through email to resolve problems related to errors on licences or missing submission information.Communicate with Assessment and Data Entry Clerks on matters pertaining to reports.

Responds to inquiries from staff and clients, coordinates responses; tracks and monitors incoming requests for services. Provides records keeping support services, including guidance and assistance to clients. Duties include: scanning, recording, classifying, filing and tracking documents, organizing and maintaining files and records as per established file plan for reporting and tracking purposes according prescribed departmental guidelines.Provides guidance on processes and services for a variety of administrative functions such as: mail and courier services, correspondence control, data entry, parking pass distribution, security of information/data, office supply purchasing, document translation, printing and duplication, room bookings, taxi chits and bus tickets; explains procedures and related documentation requirements to clients. Provides general information and guidance concerning procedures, required documentation and signatures related to the administrative support services provided, and provides recommendations to the supervisor on the most effective way to proceed.Provides support, information and instructions to clients on Departmental procedures for both domestic and international travel claims; verifies expenses and claims, and provides support and instruction to clients in the processing of claims to ensure compliance with government travel directive and guidelines.Discusses administrative services requests and their related requirements with clients, processes and formats documents, develops customized word and spreadsheet templates according to client needs.

Ottawa, Canada Area

Prepare personnel files for entry into a high speed scanner. Perform upload and profiling of completed files into an automated system according to accepted pre-established standards. Enter military member posting data into HRMS procedures described in the Military Human Resources Records Procedures. Receive, record and distribute daily incoming and outgoing mail. Preparation of routine military personnel administrative documents for scanning and entry into an automated system.Collect, log and distribute daily incoming and outgoing mail.

Was very active in seeking my next opportunity to affect positive change within an organization, that values creative problem solving, and a desire to succeed.

Ottawa, Canada Area

Verify government stock number numbers via CGCSUpload documents to network storage driveAdminister weekly maintenance and updates on operating system, wide area network, and other softwarePerformed Asset Management on lifecycle technologyEnsue updates are distributed across the WAN to workstations Update system location of itemsHandle, sort, direct and verify inbound and outbound materialUtilize Outlook to follow up with customers on challenges as well as enquiries in regards to freightCreate & maintain comprehensive goods inventory database using Word and ExcelHandle secure & classified goodsPerform weekly maintenance and archiving on workstations and network including routine backupsLoad, invoice and track all material from entry to exit of facility Maintain customer supply accounts utilizing DRMIS material management program

Stocked shelves with goodsAssisted Customers / provided customer servicePerformed cash dutiesMaintained the work environmentPlaced orders and verified inventoryFiled & organized returns and documents

Ottawa, Canada Area

Utilized data capture software to input General, Individual & Courier Cross Border Currency ReportsSubmitted captured reports to servers at Financial Transactions and Reports Analysis Centre of Canada

Ottawa

Disposed of confidential documentsAssisted with preparation for conferenceFiled supplies and effectsDrafted and proofread minutes, memos and lettersPerformed administrative duties such as filing supplies and effects and photocopied documents

· Maintained the theatre and lobby· Assisted customers· Delegated work to other employees· Stocked shelves· Checked cinemas· Opened / closed building

Diploma 2010, Computer System Technician

Diploma, General Arts And Sciences; Pre-Media

Certificate, General Arts & Sciences; Pre-Media

High School Diploma