Jennifer Compton Email and Phone Number

Process customer credit card payment requests through dedicated mailbox; verify invoices are open and confirm amount due through various proprietary account management systems; research payments processed but not yet applied; process critical payments to avoid account suspensions; research payment history.

Independently research, analyze, and interpret State policies and government codes in order to develop and execute contracts for products and services for schools within Division of Juvenile Justice (DJJ) facilities; prepare, analyze, develop, and finalize all necessary transmittal documents for full execution of contracts; review and audit invoices for appropriateness of payment as they relate to the budget, scope of work, and approved rate of payment under individual contract agreements; research and procure materials, supplies, and equipment for the DJJ Educational Services using various acquisition methods, including statewide contracts and competitive bidding; assist the DJJ Director by editing quarterly newsletters for content and grammar, and provide direct support to the DJJ Director at quarterly Principals meetings.

Independently research, analyze, process, and prioritize all correspondence for the Superintendent to ascertain necessary action; schedule business meetings/conferences and prepare agendas; maintain the Superintendent's calendar, track staff assignments, correspondence, reports, invoices, and other items as needed; assist in reviewing/disseminating incoming correspondence and assign routine correspondence to appropriate Associate Superintendents or Principals for reply; review completed assignments submitted by staff for format, content, and grammar; provide tracking system and general direction to support staff on general policies;, procedures, and protocol; collect and process timesheets for all staff.

Process and distribute checks for staff from the State Controller's office and other Accounting offices; complete travel advances and travel expense claims (TEC) for all Basic Correctional Officer Academy (BCOA) staff through CalATERS, adhering to all state laws and departmental policies; pick up Master Pay from the State Controller's office and prepare warrants for distribution on payday; process garnishments per instructions from Personnel; receive all monies collected from culinary daily; prepare bank deposits weekly to deposit cash; process and forward checks received from staff for clearing accounts receivables; provide presentations to BCOA cadets for orientation; review and audit cadet TECs for accuracy.

Prepare, publish, and distribute training schedule for the Basic Correctional Officer Academy (BCOA) sergeant instructors by analyzing the daily, weekly, and monthly staffing needs for instructions of the 16-week BCOA; analyze instructor qualifications and credentials to ensure compliance with Legislative standards and mandates for staff-to-cadet ratios; make unexpected schedule changes daily due to sick calls, injuries, and other unforeseen staff absences by redirecting instructors while minimizing overtime; responsible for classroom and large venue reservations for Wardens' meetings, Parole training, and other units within CDCR, as well as outside agencies who utilize the BCOA facility for meetings, training courses, and State examinations; work closely with administration, janitorial, and culinary staff to ensure venues are properly set up and there are enough meals planned for training/meeting participants.

Process and distribute checks for staff from the State Controller's office and other Accounting offices; complete travel advances and travel expense claims (TEC) for all Basic Correctional Officer Academy (BCOA) staff through CalATERS, adhering to all state laws and departmental policies; pick up Master Pay from the State Controller's office and prepare warrants for distribution on payday; process garnishments per instructions from Personnel; receive all monies collected from culinary daily; prepare bank deposits weekly to deposit cash; process and forward checks received from staff for clearing accounts receivables; provide presentations to BCOA cadets for orientation; review and audit cadet TECs for accuracy.

Manage multiple contracts and interagency agreements for the Advanced Learning Institute (ALI); ensure contractors adhere to all State guidelines; provide fiscal oversight by reviewing/auditing invoices for accuracy and ensuring payments are within the scope of the contract; remediate discrepancies in billing and deliverables; attend meetings with contractors/vendors and ALI management; maintain tracking system for ALI program totals; provide program support to the Administrator and three Program Managers to include: serve as liaison between staff and management, maintain calendar for the Administrator, attend meetings on behalf of management, review and edit correspondence intended for all levels of CDCR staff, process confidential documents and information, observe Leadership programs to ensure program integrity, review and analyze government, penal, and DOM codes and regulations as they apply to CDCR to support requested resources within Budget Change Proposals(BCP); assist with writing narrative portion of BCPs; develop and analyze workload justifications for BCPs; develop marketing materials for ALI programs; assist with personnel and hiring processes, to include evaluate applications, schedule interviews, prepare hiring packages, and maintain personnel files; book travel for Administrator and managers.

Plan and oversee all activities involved in the scheduling, facilitating, materials preparation, and post-course evaluations for the Leadership Challenge Workshops held throughout the state; serve as a liaison between CDCR external partners and the In-Service Training Managers; prepare and submit monthly status reports on the performance measure to the Office of Training and Professional Development; prepare reports on training compliance, track program expenditures, and conduct needs assessments; participate in the coordination of Departmental conferences.

Manage multiple contracts and interagency agreements for the Advanced Learning Institute (ALI); ensure contractors adhere to all State guidelines; provide fiscal oversight by reviewing/auditing invoices for accuracy and ensuring payments are within the scope of the contract; remediate discrepancies in billing and deliverables; attend meetings with contractors/vendors and ALI management; maintain tracking system for ALI program totals; provide program support to the Administrator and three Program Managers to include: serve as liaison between staff and management, maintain calendar for the Administrator, attend meetings on behalf of management, review and edit correspondence intended for all levels of CDCR staff, process confidential documents and information, observe Leadership programs to ensure program integrity, review and analyze government, penal, and DOM codes and regulations as they apply to CDCR to support requested resources within Budget Change Proposals(BCP); assist with writing narrative portion of BCPs; develop and analyze workload justifications for BCPs; develop marketing materials for ALI programs; assist with personnel and hiring processes, to include evaluate applications, schedule interviews, prepare hiring packages, and maintain personnel files; book travel for Administrator and managers.