Jess Martin Email and Phone Number

Develop and manage budgets of internal and external funding sources for Center for Quantum Devices (QDev) and Station Q-CPH (Q-CPH).Create and implement operational and recruitment plans tied to the leadership's strategic plans and respective budgets. Plan and implement new programs and guide their assessment and improvement. Delegate and oversee assignments to administrative staff. Assist, advise, and follow-up on staff progress on assigned projects and tasks, including: seminars, meetings, conferences, retreats, and special events as they arise.Collaborate and consult with departments and services within NBI, KU, and other support services in respect to the task at hand: human resources, budget, IT, facilities, communications, accounting, International Staff Mobility, Research and Innovation, Tech Transfer, etc.Develop an outreach strategy to publicize and establish the Centers within the international scientific community. This includes: website, logo, media outreach, etc.Monitor purchasing and spending within the departments, carry-out corrective action as necessary, and advise account holders on a regular basis.Manage an ongoing assessment program including external reviews; prepare and disseminate periodic reports on each Center's programs and activities.Build and oversee a sustainable administrative infrastructure to support the needs of the Centers.Responsible for facilities management, fulfillment, shipping/receiving, mailroom, inventory control, on-site and off-site storage, purchasing and telecommunications system.Develop and participate in a wide range of external relationships with both private and public institutions in support of these activities, including Station Q partners at Microsoft, Delft, Santa Barbara, Purdue, and Redmond and QDev partners working on IARPA, SiSpin and other funded research collaborative initiatives.

Planned and coordinated the activities and resources of NBI staff located in the Center for Quantum Devices, including finance and personnel.Assisted the group leaders, center director and the other professors, wrote agendas and minutes and corresponded with partners and external partners.Coordinated applications for external funding for scientific staff. Worked in partnership with the NBI budget team and KU's Research and Innovation office as well as Tech Transfer as necessary.Budget control and financial reporting for external funding in collaboration with the budget team. Prepared monthly budget reports and update personnel projections on group and center accounts for Administrative Director's review.Collection and preparation of information of periodic and annual reports.Personnel Management in the recruitment and changes in collaboration with the HR team. Kept purchasing agent advised and updated on personnel and accounting scheme.Planned and executed events (summer schools, workshops, conferences, etc.).Created and maintained web pages.Delegated, advised, and assisted with daily administrative tasks, allowing the scientific staff to focus on their research and dissemination.Coordination and practical work in connection with meetings, applications, travel, etc.Maintained and renewed the good social and academic environment in Center.Performed all tasks in close collaboration with the department and the university's other administrative staff.

Develop and manage financial system of reporting and tracking for Qubiz partners in collaboration with the CEO and the Innovation Foundation.Implement recruitment search for administrative personnel for Qubiz.Plan and implement programs for year 1 of Qubiz, including: seminars, meetings, conferences, retreats, and special events as they arise.Collaborate and consult with departments and services with all Qubiz partner organizations and relevant offices. Create a key personnel contact list for all partners and relevant administrations.Develop an outreach strategy to publicize and establish the Center with the international scientific community, including website, logo, media outreach, etc.Coordinate email lists for internal communication, internal resources for all partners, and coordinate all partner meetings with Qubiz partners and guests. Follow-up on action items assigned to each partner.Work with Business Development Officer/CEO to formulate Business Education program for Qubiz partner scientists.Train and install full time Center Coordinator in Qubiz by September of 2016.

Managed both pre- and post-award aspects of a sponsored research portfolio for faculty and research fellows in the Physics Department.Contributed to oversight and management of financial policy, compliance, and reporting issues that arise during the life of the award.Worked with faculty to identify funding opportunities, complete proposal documentation (budget and administrative paperwork) as well as generated projections based on faculty member’s portfolio (including both sponsored and non-sponsored funds).Interacted with department and other administrators, and sponsors as needed.Interpreted complex terms and conditions and applies an understanding of federal regulations in order to perform checks on new awards and modifications.Scheduled and reviewed financial reports.Performed timely financial analysis, initiated and reviewed cost transfers.Identified and resolved problems arising during all phases of the sponsored program life cycle.

Oversaw the financial, educational, and research-related activities for a research group in the Department of Physics.Managed pre- and post-award aspects, including budgeting and allocation of research funds and submission of follow-up financial reports as requested by the awarding agency (coordinated with Physics Department grant personnel).Obtained and coordinated documentation/forms from all personnel involved in the proposal.Completed proposal preparation based on a thorough understanding of the awarding agency’s guidelines and the specific award announcement. Agencies include: National Science Foundation, National Institutes of Health, Department of Army as well as private foundations/companiesCommunicated and ensured outside collaborators’ (both domestic and international) compliance with university guidelines. Ensured faculty compliance with both reporting and financial policy as required by federal and institutional guidelines.Performed financial projections and purchase of scientific equipment (coordinated with students and faculty).Interacted with a group of 10-12 postdoctoral researchers, Ph.D. students, and undergraduates working in the lab, and manages their appointments and payment. Arranged travel for faculty and visiting scientists. Worked in coordination with related research groups.

Queer Soup’s mission is to create original work that pushes the boundaries of theater, to inspire open dialogue and change. Queer Soup has received two Curve Magazine Sapphic Theater Awards and was nominated for a Boston IRNE award for Home.Jess was involved in producing and/or writing in the following productions: Lost & Found: The Anniversary Series (2007) at the Boston Playwrights’ Theatre,Queer Soup celebrates its 5th anniversary with a series of short plays that explore everything from 9/11 to being a closeted country music singer to Hurricane Katrina.My Yolanda Love (2006) at the Boston Playwrights’ TheatreFormer beauty queen and aspiring poety Mitsy steers a collision course in this bizarre comedy. Written by Queer Souper Jess Martin, winner of a 2005 Artist Grant from the Massachusetts Cultural Council.Home (2006) at the Boston Center for The ArtsWhat does it take to make a man? God? Anatomy? Minister Lulu Edwards’ faith is shaken with the death-bed revelation that her mentor and grandfather was born biologically female. Invasion of Pleasure Valley (2004) at the Boston Playwrights‘ TheatreTaking a cue from the B-movies of the 50s, “Invasion” presents a comedy of extra-terrestrial proportions in which even the simplest of kitchen tools will elicit a dramatic response from whoever wields it.Citizen Queer: A Guide to Modern Living (2003)‘Citizen Queer’ will take you on a journey of good, clean, queer hygiene fun.Buffy The Vampire Slayer’s High School Reunion (2002) at Theatre 1In the clever parody of the TV series, Buffy and friends reunite in Sunnydale where there is evil brewing.Thursday Night Theory (2002) at the Boston Playwrights’ TheatreAn original play by Jess Martin is the incredibly true tale of three girls in love and their high stakes mind-games.Instant Queer Soup (2002) at the Boston Center for The ArtsA showcase of theater, comedy, and drag, held at The Boston Center for the Arts.

Oversaw and drafted the budget for multiple grants, completed internal and external grant documentation and submitted grants to federal agencies.Assembled and submitted progress reports, non-competing and competing proposals to granting agencies as well as worked directly with agency program officials.Typed, proofed and edited grant applications, manuscripts for publication, reports and letters.Compiled and distributed appropriate forms to ensure institutional compliance, including Animal and Human Subjects compliance with IDI and Harvard’s Internal Review Board.Assisted research fellows with fellowship applications – preparing forms/budgets, obtaining signatures, editing project descriptions.Identified and established relationships with internal and external vendors for purchasing of lab computer equipment and maintaining service contracts.Processed paperwork for Harvard Appointments for research fellows.Coordinated Principal and Junior Investigators’ schedule, travel, and engagements.Interfaced with other institutions and societies, e.g. collaborators and the National Academy of Science.Assisted with hiring, orientation, immigration and termination process for the Institute.Managed projects such as: maintenance of the lab website and the applicant database, revision and submission of manuscripts, coordination of visitors’ travel and schedules.