Jess Coldren Email & Phone Number

Oakland, CA

Generate 508-c compliant (WCAG 2.2) technical, academic, and business documents in collaboration with authors and researchers.Format a variety of technical, academic, and business documents to ensure consistency and quality per Mathematica standards.Provide formatting support for proposals and other bid documents.Train new staff in document templates and.

San Francisco, CA

• Answered and routed calls.
• Maintained conference room and public areas.
• Maintained perishable and non-perishable office supplies.
• Created and maintained project budget spreadsheets.
• Maintained materials library.

San Francisco, CA

• Reviewed subconsultant invoices and expenses prior submission to Accounting Department.
• Coordinated invoice and expense corrections with subconsultants to ensure Accounting Department approval.
• Reviewed and corrected employee expense reports after submission to Accounting Department.
• Trained new employees and subconsultants on expense reimbursement requirements and processes.
• Trained new employees on internal expense reporting software and coding.
• Created, maintained, and periodically distributed expense reimbursement requirements and exclusions for employee and subconsultant reference.

San Francisco, CA

• Created, updated, and tracked project budget spreadsheets; submitted reports to Owner bi-monthly.
• Generated invoices monthly or bi-monthly, as directed by Owner.
• Coordinated payment of outstanding invoices with clients, including correction of any invoicing discrepancies.
• Processed incoming payments; physically deposited checks.
• Processed incoming invoices, bills, and employee expense requests.
• Distributed AP payments bi-monthly.

Palo Alto, CA

• Maintained President’s calendar.
• Scheduled travel and accommodations for President and engineers.
• Prepared reimbursable expense reports for President and engineers using Microsoft Excel.
• Created specification sections in Microsoft Word with the assistance of specialists for inclusion in completed project Technical Specifications and Special Provisions documents.
• Created and maintained marketing materials for all completed projects using Microsoft Word and Adobe Acrobat.
• Generated responses for Request for Proposal (RFP) and Statement of Qualification (SOQ) requests using Microsoft Word and Adobe Acrobat.

• Created specification sections in Microsoft Word with the assistance of specialists for inclusion in completed project Technical Specifications and Special Provisions documents.
• Created and maintained marketing materials for all completed projects using Microsoft Word and Adobe Acrobat.
• Generated responses for Request for Proposal (RFP) and Statement of Qualification (SOQ) requests using Microsoft Word and Adobe Acrobat.
• Generated project contracts using company templates.
• Reviewed all incoming contracts for accuracy and compliance with company standards.
• Reviewed subconsultant professional insurance coverage for contract compliance.

Biochemistry

Education record