Jessica G. Email & Phone Number

Milford, Massachusetts, United States

Continued participation in month-end and year-end closing activities, and departmental spend vs. budget/forecast meetingsPrepare commentary balance sheet and income statement flux reporting in the areas of AR, Prepaids, Intangibles, and Accrued Liabilities.Participate in year-end financial and tax audits, coordinate and interact with external auditorsSupervise and encourage one Staff Accountant and two Accounts Receivable Collections membersImplement Collections Metrics to determine focus areas and work with cash applications and tax teams on discrepancies and write offsOrganize weekly Collections meetings to determine Bad Debt Reserve potential impactsReview and approve Staff Accountant’s reconciliations and journal entriesCalculate and maintain monthly Research and Development CapitalizationCoordinate with R&D Teams in MD & ME site locations to enhance our current capitalization processParticipant in Senior Leadership Development ProgramCollaborate with Accounts Payable Manager, Senior Accounting Manager, and Division Controller on accounting projects and mergers & acquisition planningCreate intercompany banking transfersIdentified short paid sales tax transaction sourcing and implemented new cash application training method to avoid any future open transactions on the AR AgingReview, create, and implement internal controls in coordination with accounting managers and controllerContinued preparation of Royalty and Rebate partner reporting and coordinate payments, complete system maintenance of pricing conditionsPrepare Prepaid and Intangible schedules, journalize amortization, and accruals

Milford, Massachusetts, United States

Participated in closing activities including updating and maintaining the General LedgerPrepared balance sheet and income statement flux reporting; provide and gather commentary from designated area members for upper management reviewJournalized accruals, maintained and updated all balance sheet account reconciliationsImplemented analysis and reporting for upper management in notable areas including Balance Sheet Analysis, Weekly Cash Collected Reporting, Unapplied Cash Reporting, and AP & AR Transactional ReportingParticipated in departmental spend meetings and provided detailed guidance on actuals vs. budget to department managersParticipated in merger and acquisition accounting functions and system testing; provided recommendations on reconciling items in the merged/acquired businessCompleted royalty and rebate calculations and submit reporting and coordinating payments to partnersPerformed all treasury transactions including AP Vendor Payments and Intercompany transfersMaintained Prepaid Amortization schedules, Petty Cash for MA Location, AMEX corporate credit cardComplete weekly cash reconciliations for two banks (8 bank accounts) and report all bank balances to upper managementServed as back up for cash applicationsCompleted Balance Sheet PO settlements for Fixed Assets and PrepaidsUpdated and maintained Fixed Assets schedule, journalized coordinating depreciationPrepared for and participated in external audits

Franklin, Massachusetts, United States

Performed monthly financial close activities including updating and maintaining the General Ledger, analyzing account variances and reporting of financial results to managementUploaded weekly Revenue, Orders, and Backlog reporting to managementPerformed percent of completion revenue recognitionUpdated and maintained Deferred Revenue Schedule for Materials and Maintenance business service agreementsMaintained and journalized monthly accruals and standard journal entriesPerformed monthly analysis of general ledger account variances and reconciled changesMaintained and updated fixed asset and prepaid expense amortization schedulesReconciled intercompany balances and resolved discrepancies with intercompany partnersCoordinated closing activities with AR, AP, Payroll colleagues to ensure timely and accurate closingAssisted on key efficiency metrics to enforce multiple site efficiencyAssisted in the preparation of internal and external reporting packagesPrepared for and participated in internal and external auditsPerformed FIM/HFM Entry and maintained HFM portal with General Ledger changesCompleted and prepared the Annual Operating Plan and site forecastMentored and encouraged three FLDP members (College graduate program)Managed and calculated the excess and obsolete inventory reserves based on guidance from corporate policyCommunicated excess and obsolete inventory reserve calculation to cross-functional groups to minimize E&O inventory riskPerformed monthly analysis of inventory and variance accounts to ensure all inventory related accounts are reconciled for accuracy and reasonableness on a monthly basisCompiled and organized monthly and quarterly close and journal entry binders for management approvalPrepared and completed business unit annual tax package

Performed full-cycle accounting, month end/year end closing activities, analysis and reportingPrepared and posted monthly journal entries to the General LedgerReconciled month-end balance sheet accountsPerformed monthly close tasks including financial analysis, ensuring completion of check lists, reconciliations, and participated in external and internal auditsReconciled and recorded all banking activity on a daily basisPrepared monthly close bindersMonitored all accrued expensesPrepared and maintained prepaid amortization schedulesReconciled all corporate bank accountsPrepared and reviewed departmental, expense category, revenue, profit & loss, and balance sheet trend reports along with Accounting ManagerResearched and resolved monthly reporting variances or discrepanciesGenerated sales orders on newly executed agreementsGenerated monthly invoicing in accordance with production transactions and professional services activitiesUpdated and analyzed Departmental Benefit Trend on a monthly basisGenerated 1099’s

Marlborough, Massachusetts, United States

Performed full-cycle accounting, fixed assets, month end/year end closing activities, analysis and reportingPrepared and posted monthly journal entries to the General LedgerReconciled month-end balance sheet accountsPerformed monthly close tasks including financial analysis, ensuring completion of check lists, reconciliations, and participated in external and internal auditsReconciled and recorded all payroll activityPrepared and reviewed monthly close bindersFiled state sales and use tax returnsPrepared and filed medical devise excise tax returnsMonitored all accrued expenses and intercompany transactionsPrepared and maintained depreciation schedulesServed as back up for applying cash and accounts payable processesReconciled all corporate bank accountsReconciled corporate credit card transactions and posted to general ledgerPrepared and reviewed general ledger history and cost center reports along with Accounting ManagerAssisted Accounting Manager with monthly revenue reconciliation processResearched and resolved any variances or discrepancies that arise in monthly and quarterly cost center report reviewsAssisted Accounts Receivable Manager with client inquiries on payment applications and credit balancesRecorded monthly cash receipts and revenueGenerated all US based kit invoices

Performed monthly bank reconciliations of cash collateral account and resolved discrepanciesCarried out accounts payable processReconciled AR & AP Aging reportsGenerated accounts receivable invoices, tracked outstanding amounts and recorded cash receiptsUpdated and maintained AR tracking sheet with payment informationResolved positive pay issues and submitted issue file for upper management to approve and releasePerformed bank transactions and recorded cash movementReviewed and processed employee expense reports and purchase orders for accuracy and completenessSuggested and maintained process improvements and upheld internal controlsManaged and reconciled corporate credit cards and ensured purchase authorizationsAssisted Account Managers and Support with customer and publisher inquiriesBooked travel arrangements for all corporate employees including hotel, airfare, car rental, etc.Assisted Senior Staff Accountant with payroll journal entries and 401k contribution reporting and reconciliation, and cash forecastingPerformed project work assigned by Senior Accountant and Director of Finance

Newton, Massachusetts, United States

Calculated and collected monthly management fees in accordance with management agreementsPrepared and maintained corporate operating and portfolio cash account forecasts to be reviewed by upper Management and ExecutivesHandled AP for corporate expenses including invoices, expense reports, credit cards, multiple entity invoices, legal, insurance and audit billsReviewed corporate general ledger versus budget and researched variancesPerformed monthly bank reconciliations of corporate payroll and corporate operating accountsPerformed daily bank account reconciliation of zero balance account to track unfunded AP and cashed checksCut all checks and reconciled check register with issue file and created AP fundingsAssisted property accountants with funding, management fee, and transfer inquiriesRecorded journal entries as neededProcessed manual checks received at corporate via check scanner and recorded depositsFiled monthly CT sales & use tax paymentsAssisted with quarterly investor distributionsResolved positive pay issues with banksPerformed daily wires, ACH’s, and transfers as neededAssisted Treasury Associate with mortgage payments and monthly bank fee analysisMaintained bank contacts to resolve any issues and set up new accountsMoved funds as needed in accordance with fund structures and agreementsProvided support to Corporate Controller

Newton, Massachusetts, United States

Handled all AP processes for twenty-three multifamily properties (approx. 7,500 units)Provided assistance to property managers, property accountants, regional managers and vendorsProcessed security deposit refunds and performed monthly security deposit liability reconciliationsAssisted property accountants with audit inquiries

Ashland, Massachusetts, United States

Operated switchboard, greeted outside visitors: customers, vendors, drivers, etc.Provided efficient, effective and courteous customer serviceProvided clerical support to both the Accounting and Human Resource departmentsMatched invoices with purchase orders and packing slips for codingObtained Certificates of Insurance and W-9’s on respective sub-contractorsMaintained weekly unbilled reports, job report status, and outstanding drafted invoices for Billing SpecialistPerformed collection calls for outstanding billed invoicesAssisted Senior Staff Accountant and Billing Specialist with special projects as needed