Jill Krynicki Email & Phone Number

Milwaukee, Wisconsin, Us

Wi, Us

• Executive Assistant to the Chief of Transplant Surgery/Director, Solid Organ Transplantation Program of Medical College of Wisconsin, Froedtert Hospital, Children's Hospital of Wisconsin, and the Versiti Blood Center of Wisconsin; providing vital support for administrative, clinical, research and academic obligations• Serve as the gatekeeper to executive leadership, and key point of contact for internal affiliate programs and external resources• Independently manage communications, including email correspondence, leveraging executive-level business writing skills and in-depth knowledge of organizational policies and procedures• Control the calendar, coordinating extensive scheduling and rescheduling of appointments and meetings with high-level stakeholders in a very fast-paced environment• Meeting management responsibilities including attendee communications, logistics, agenda preparation, and presentation materials for chief medical leaders and administrators, providing efficient meeting minute-taking, and post-meeting summary reports and distribution• Handle confidential information in every facet of position, handling sensitive information related to patients, strategic plans, legal matters or operational changes • Setting a standard for a positive working environment and culture, maintaining effective written and verbal communications with organizational staff at all levels• Arrange domestic and international travel, managing expenses, reimbursements and preparing presentation materials for conferences, meetings• Develop guest itineraries including travel; escort Visiting Professors and/or candidates to meetings• Plan and organize annual international Solid Organ Transplantation (SOT) Research Symposium and coordinate other department events• Prepare and distribute monthly call schedule for Division of Transplant Surgery faculty• Complete monthly physician time study and annual Graduate Medical Education (GME) time study

New York, Ny, Us

• Supported senior leadership in all administrative functions, including schedule management, travel booking, expense tracking, screening calls, and opportunities for efficiencies• Conducted research, collected and analyzed data to prepare reports, presentations, and correspondence while prioritizing items that need attention• Created complex Excel reports including formula development using VLOOKUP, RANKING, AVG, SUMIF, SUBTOTAL, IF, CONCATENATE, etc.; import-export test file data, saved queries, or databases; formatted spreadsheets and workbooks for print, reproduction, and presentations• Managed meeting presentation development using PowerPoint and other presentation software• Composed and prepared correspondence, reports• Created and maintained database and spreadsheet files, processed invoices, reconciled expenses • Worked on special projects as instructed

• Maintained executives' calendars, planning and scheduling meetings, conference calls, and videoconferences, often coordinating across multiple calendars and varying time zones• Built and maintained relationships with clients and candidates throughout the recruitment process including scheduling client/candidate interviews, travel arrangements, and background checks • Scheduled and managed complex and frequently-changing travel arrangements and logistics, and prepared detailed itineraries for each traveler (heavy travel schedule, domestic and international)• Managed preparation of weekly client progress reports, working with consultants to ensure accuracy and timeliness of information, distributing final reports to all participants in advance• Drafted PowerPoint presentations, proposals, position specifications, and candidate resumes and then developed final documentation from working copies• Assisted in competitive research to support business development and strategic planning• Streamlined work-flow processes, creating customizable document and email templates for specific targets; developed engagement and candidate check-lists to stay on top of ever-changing details• Transcribed voice and/or video files from business meetings, seminar presentations, scripts, letters, • Maintained strict confidentiality with sensitive information, financial documents, and client records• Resolved critical issues in a deadline-driven, fast-paced environment

• Recruited by CEO to join his newly created company on a contract basis; provided day-to-day administrative and office support to CEO and staff• Served as the gatekeeper to the CEO's schedule, managing a hectic calendar, determining if meetings were necessary and edited for appropriate (not requested) amount of time• Responsible for the CEO's personal bookkeeping, maintaining control of payables for three separate residences; worked closely with housekeeping and grounds crews to ensure proper upkeep in his absence. Scheduled personal travel and appointments; filed and tracked insurance claims; etc.• Prepared and submitted accurate and timely expense reports, reconciling AmEx statements• Project Manager for NYC office move included locating new space, obtaining lease contracts, moving logistics, technology, new office set-up, etc. Managed and maintained office facilities, including office and furniture needs, phone systems, maintenance requests, supplies, etc. • Actively participated in marketing and business development initiatives and presentations• Coordinated technical, operational, and security set-up for enterprise's first two restaurants

Attended Two Years (No Degree), Speech/Communications

High School Diploma