Jaime López Email & Phone Number

Newton, Massachusetts, United States

Boston, Massachusetts, United States

* Conducted regular performance reviews and worked with staff across the Foundation to create a new performance review process that enables constructive feedback cycles throughout the calendar year thus providing employees with more effective development opportunities.* Trained and supervised a team of administrative staff, including a team of virtual assistants, providing guidance and support to ensure efficient performance.* Prepared and monitored a $500K operating budget, controlled expenses, and negotiated vendor contracts, resulting in over $75K cost savings.* Spearheaded and implemented an office transition from in-person to remote work at the beginning of the COVID-19 pandemic and stage-managed a smooth transition to a hybrid work phase.* Worked as point-person on a volunteer committee of staff and hired consultants to successfully plan and execute an all staff learning journey for 50 employees. Included travel arrangements, coordinating the meeting in an offsite location, and ensuring all criteria for the experience were achieved. * Founded a “Fun Committee” of volunteer staff to nurture, build, and sustain community within various entities across the company. Employee survey results were positive, showing that activities created stronger relations across the foundation.* Implemented a Virtual Assistants program by working with an external vendor that provided administrative support to various teams and departments in a more efficient manner. Also allowed program assistants were able to focus on more strategic work.* Headed the review and facilitated the execution of over 150 contracts and associated payments totaling five million dollars on an annual basis.* Researched and implemented an office “hoteling” system to manage and accommodate staff rotation of available office space which allowed the space to be maximized to take advantage of the current resources.

Boston, Massachusetts, United States

Operated independently to manage all functions of a foundation’s office. Supported the Human Resources department with hiring processes and the development of employee centric initiatives to foster team collaboration and stronger relationships among departments.* Directed the day-to-day operations of the office, including organizing schedules, coordinating meetings, and maintaining office supplies.* Developed and implemented efficient administrative procedures, resulting in improved workflows and increased productivity.* Oversaw the recruitment and hiring process, including conducting interviews, screening resumes, performing reference checks, and onboarding of over 30 staff members, interns, and volunteers.* Managed vendor relationships and negotiated contracts for services and supplies.* Prepared monthly financial reports and assisted with budgeting and expense tracking.* Conducted research on best practices in nonprofit operations and made recommendations for process improvement.* Partnered with the IT department in the implementation of new technologies, hardware, and software to increase staff efficiency and conference room usage.* Partnered with different stakeholders on a $1.2 million full-scale renovation of the office and assisted with the coordination of ongoing property reconditioning and repairs.* Supported the application, implementation, and execution of Leadership in Energy and Environment Design requirements which resulted in a LEED Gold designation of the office and the building.* Implemented a new conference room reservation software solution to better manage the use of rooms across the Foundation.

Boston, Massachusetts, United States

Supported multiple teams building and sustaining grantee and partner relationships. Served as the point person for external inquiries and led internal projects to again efficiency across the Foundation.* Stepped in and served as backup during various staff transition periods taking on additional responsibilities and ensuring the completion of projects.* Put in place “Green” policies and best practices to make the office environmentally stakeholders.* Oversaw non-profit partners use of foundation meeting spaces.

Boston, Massachusetts, United States

* Supported executives with calendar/time management, planning meetings, conferences, travel arrangements, written correspondence, planning events, and expense reporting.* Assisted with event planning and coordination, including organizing conferences, seminars, and company-wide events and retreats.* Prepared monthly financial reports and assisted with budgeting and expense tracking.

Boston, Massachusetts, United States

* Maintained accurate records and files, ensuring efficient retrieval of documents, and compliance with company policies and legal requirements.* Managed all logistics for quarterly board meetings and company-wide events.* Assisted grants management team in assembling of board books.

Boston, Massachusetts, United States

Assisted teams with general administrative and programmatic work that resulted in outstanding services to community members. Worked in partnership with the Executive Director and other leadership members on community events and spearheaded the annual company fundraising celebration.* Assisted in organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing meeting materials.* Collaborated with cross-functional teams to complete special projects and assignments.* Provided exceptional customer service by addressing community member inquiries, resolving issues, and ensuring customer satisfaction.

Boston, Massachusetts, United States

* Ordered and purchased all supplies, organizing, printing, and filing of documents.* Handled all work orders and scheduling repairs for general office space and equipment.

Boston, Massachusetts, United States

* Handled a high volume of calls and emails, outgoing correspondence, including mail, and emails.* Managed multiple large community events including the organization’s annual meeting with community members, funders, and partners.

Master Of Business Administration (M.B.A.), International Business

Bachelor'S Degree, Finance And Accounting Management

Activities and Societies: Sigma Epsilon Rho Honor Society, Alpha Sigma Lambda Honor Society – Iota Xi Chapter

Bachelor'S Degree, International Business

Associate'S Degree, International Business

High School Diploma