Joann Townsend Email and Phone Number

• Supervise and manage the work flow in the President’s Office, including an Administrative Assistant and Student Assistant..• Manage the President’s calendar; schedule all appointments, meetings, and social events.• Arrange all travel for the President, including spouse if required.• Screen and monitor incoming calls, diverting to other personnel as appropriate.• Oversee the budget for the President’s Office; process and approve invoices.• Prepare correspondence, speeches, memos, emails, etc.• Coordinate and oversee special projects.• Assist in preparation of special events to be hosted by the President, i.e., contact vendors, reserve event location/meeting space, order food and supplies, prepare name badges, tent cards, reserve seating, etc.• Provide periodic support to President’s Executive Staff as needed for various administrative tasks.• Work on personal matters for the President; correspondence, medical appointments, invitations, etc.

• Draft correspondence, take dictation, handle general administrative duties, such as filing, faxing, copying and mailing.• Publish monthly Faculty Newsletter.• Collect copy for College Catalog and prepare for publication.• Prepare and distribute faculty employment contracts and yearly payroll for the academic division.• Oversee the budget for the Academic Division.• Maintain accurate records regarding faculty data, legislative action.• Take and prepare minutes for faculty and other legislative committee meetings.• Organize materials for new faculty orientation and faculty retreats, and catering.