Joanna Gilbert Email and Phone Number

- Complete office management for two Partners handling an average of 20 projects for 10 clients at one time, collaboratively working together to deliver outstanding quality in high revenue projects- Providing full administrative support and diary ownership, with utmost efficiency and confidentiality - Full ownership of organising client workshops, public speaking engagements and dinners with senior clients and internal team building events- Recognised high level skills in building relationships with clients and their assistants- Accurate proof reading of commercial and project proposal documents- Arrange door-to-door travel, including complex itineraries to remote locations and visas- Submitting Partner timesheets and expense claims- Buddy cover for colleague, taking on two other Partners when she is out of the office- Training and coaching of new joiners

- All aspects of support to Rt Hon Lord Macdonald of Tradeston CBE, including extensive confidential and complex diary management with external media, government and community relations contacts- High profile and confidential document compilation- Built relationships with senior UK and European government contacts, diplomatic contacts and business leaders - Central contact point for external queries from journalists and all internal corporate comms queries- Coordination of the Macquarie Foundation's activities for the UK – event management with organisations such as The Prince’s Trust, London Philharmonic Orchestra and East London Business Alliance- Lead organiser of participation in the Hackney Schools Mentoring Programme (HSMP) - Coordinator for Business Continuity Planning (BCP) for the Investment Banking Funds department- Lead coordinator for the ‘emergency evacuation disaster recovery plan’, collaboration with all Coordinators in London office (20 people) plus key liaison with Sydney head office - Induction training of new joiners

- Comprehensive administrative support to 3 fee-earners- Extensive liaison at all levels within TfL as well as Counsel, Courts and Tenants- Preparation of trial bundles and producing legal documents including Notices, Witness Statements and Affidavits and other internal and external correspondence for the solicitors

- Copy and audio-typing job specifications, conditional surveys, architects’ instructions, quinquennial reports, minutes and memoranda- Organising couriers and external reprographics companies for architectural drawings

- Full assistance to The Secretary including diary management and liaising with external professors and academics- Sole responsibility for coordinating and managing the guest list for the President’s Annual Reception (300 guests)- Sole responsibility for the annual ‘Directory of Fellows’ of The British Academy by maintaining the Fellows database, drafting and then proofreading the Directory before distribution

- Copy-typing work instructions, incident reports, business letters and memoranda- Various PA and administrative duties, including arranging travel and meetings

My duties included: - Greeting and escorting officials at ceremonial functions e.g. State Visits- Typing confidential documents and formal letters on behalf of Buckingham Palace