John Machacek Email & Phone Number

Austin, Texas Metropolitan Area

• Provide general office support and administrative assistant duties as needed. Created schedules, meetings, and travel plans for all senior staff on an as needed basis.• Responsible for creating, organizing, and maintaining project job folders (paper and digital) for production team’s use. • Coordinated and attended debrief meetings with Senior Project Managers and clients in order to record minutes and discuss best possible outcomes through an agreed plan implementation. • Assisted the Marketing Department in searching for new project pursuits and aided in creating company business development submittals for potential future projects.• Distributed any required documents or task orders to the team to understand the sales processes of the organization.

Austin, Texas Metropolitan Area

• Provided screening and directing of incoming phone calls to appropriate Project Managers as well as front desk service for visiting clients. • Created and organized employee timesheets, in spreadsheet format, and manually entered timesheet data into customized project tracking program.• Assisted the Accounts Payable and Accounts Receivable personnel in categorizing all bills and invoices, scanning them into shared drives, and entering them into bookkeeping software.• Searched and organized municipal websites and third party data clearing houses for potential new project opportunities.• Presented information to the Business Development and Marketing department for possible pursuits in order to bring new business into the organization as well as cold calling potential customers to introduce the company through appointments for one-on-one meetings.