To plan, organize, direct, and manage the activities of the Procurement Services Division, including the activities of a centralized purchasing program for the County; to serve as Purchasing Agent per code and statutory requirements; to coordinate purchasing activities with other divisions and departments; and to provide highly complex staff assistance to the Assistant County Executive Officer or his/her designee.Duties may include, but are not limited to, the following:- Develop and implement division goals, objectives, policies, and procedures. - Plan, organize, and direct centralized procurement activities of the County, including coordination and consolidation of departmental needs for standardized materials, supplies, equipment and contracted services; review and analyze purchase requests; perform the most complex contract negotiations and purchases. - Direct, oversee, and participate in the development of the Procurement Services Division work plan; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures. - Prepare assigned budget(s); assist in budget implementation; participate in the forecasting of funds needed for staffing, equipment, materials, and supplies; administer the approved budget. - Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the division. - Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. - Represent the division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. - Research and prepare technical and administrative reports.

Primarily responsible for supervising the work of a group of subordinate professional staff; in addition to professional staff, incumbents may also supervise technical and/or administrative support staff as well as the direct supervision of a group of Administrative Analysts and/or other professional level classifications. Incumbents are expected to provide significant input into the development of goals, objectives, and operational strategies for the assigned program/unit and to assume responsibility for quality control/improvement. The work requires a high level of accountability, judgment, and decision-making, and incumbents must frequently present strategies and recommendations that are without precedent or an established process. Specific Procurement & Contracts responsibilities include:- Supervises and coordinates departmental procurement activities, including the issuance of solicitations, requests for proposal, and sole source requests to provide materials and services.- Coordinates pre-proposal meetings and the evaluation of submittals; drafts and reviews terms and conditions of agreements; negotiates and executes contracts.- Oversees contract administration activities, ensuring compliance with all legal and contractual requirements; recommends solutions to address contractual problems; enforces legal agreements to ensure contract compliance. - May perform the more difficult and complex purchases; reviews requisitions for completeness and accuracy; confers with department representatives in writing product specifications; contacts vendors to obtain product information; resolves issues with contract terms and deliverables; signs purchase orders and awards bids.- Directs and coordinates investigations into delayed or unsatisfactory product complaints and secures adjustments.

Analyze, evaluate, and make recommendations for solicitation awards for the purchase of goods and services utilized by County departments.Conduct formal solicitations and prepare specifications for acquisition of a wide variety of goods and services utilized by County departments.Conduct informal solicitations by telephone, letter, personal contact, computerized system, or any other manner appropriate for acquisition of goods and services utilized by County departments.Maintain a variety of records relating to the purchasing function; prepare reports and correspondence.Provide liaison assistance between County departments and vendors.Negotiate and administer contracts to ensure that goods and services are delivered consistent with contract and bid specifications.Conduct research on market conditions, product developments, and relative merits of individual products and vendors.Assist County departments in assessing their needs; advise departments on quantities to be purchased to obtain better prices; provide information on how to prepare specifications for purchases and requisition procedures.Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service.Perform related duties as assigned.

Confers with departments and develops specifications for purchases to be made; prepares bids; analyzes bids and recommends or selects vendors for award of bids; confers with sales representatives regarding purchasing and selling procedures, complaints, specifications, and problems; establishes purchase agreements; maintains records of goods purchased and inventories; purchases various items as needed; oversees compliance with County purchasing ordinance; serves as resource for other County departments regarding purchasing procedures and ONESolution purchasing system; performs all office clerical duties required for this position; acts as backup for other functions of the County Administrator’s office as needed; may supervise clerical assistants; performs related duties as assigned.