Joseph Cairl Email & Phone Number

- Oversees financial reporting including preparing financial statements, and providing quarterly reports and analysis to the Finance Committee- Manages the general ledger, payroll, banking, annual audit, and cash flow- Prepares, executes and monitors of the annual operating budget- Manages all accounting functions, documenting procedures regularly, and ensures proper internal financial controls. Prepares all reconciliations- Oversees administrative / human resources policies, procedures, and practices- Administers grant review process, including accounting, distribution and reporting in coordination with the Executive Director and Finance Committee- Tracks investment portfolio and prepares reports for the Finance Committee- Works with Audit Committee to review and update all policies and procedures

New York, New York

- Oversee financial operations of the Ticket and Information Center (TIC), including reconciliation of ticket sales reports, bank statements, and University ledgers; supervision of bank deposits; and preparation of related reports- Oversee box office financial operations for student events, including timely reconciliation of sales reports and processing of inter-departmental transfers- Prepare the annual budget submission, quarterly fiscal updates and reports, and fiscal close-out- Monitor operating budget and financial transactions; oversee monthly ARC reconciliation, research and resolve any problems; prepare reports to aid in budgeting, financial tracking, and projections- Manage accounts payable and receivable, process payment of invoices, and resolve billing discrepancies- Prepare bi-weekly payrolls for student employees, prepare hiring documents, reconcile payroll reports with local ledger, research and resolve any problems- Serves as P-Card and Petty Cash holder for the department; responsible for processing and reconciling expenses, and compliance with University audit policy- Serve as Department liaison with Columbia University Accounts Payable, CUIT, HRPC, Purchasing, Vendor Maintenance, and Payroll Offices- Process requisitions for and oversee procurement of supplies, services, and equipment; conduct inventories and maintains department property records; schedule maintenance and repair of office equipment- Serve as key operator of office equipment, maintains service contracts, and makes purchasing and replacement recommendations- Research, plan, and implement Arts Initiative programming and events, both on campus and in collaboration with external cultural partners

New York, New York

- Management of all financial activities of sponsored projects and unrestricted accounts for Principal Investigators (PIs) and Lab portfolios as assigned; providing in-depth financial guidance and monitoring of all sponsored and non-sponsored financial activities- Conducts and presents data analysis and financial reports to their PIs for use in long-term planning and decision-making.- Provides primary management of the lab’s portfolio and financial health. Develops monthly Portfolio Summary Tool (PST) which provides a summary of the lab’s finances. - As necessary, provide guidance on the review of burn rate and determination on whether a no-cost extension is needed, performs projections, and implement spending plans for the proper stewardship of sponsored research funds.- Monitor post-award budgetary expenses for his/her portfolio to ensure compliance in accordance with granting agencies and University guidelines. - Performs monthly reconciliations of expenses charged, monitor spending rates on projects, accuracy of personnel allocations and compliance of expenses charged to projects, and perform projections- Reviews and ensures terms and conditions of awards to ensure projects will be properly managed and that effort commitments and personnel allocations during a project’s life cycle are compliant with university and sponsor guidelines.- Collaborates with Pre-Award Team to ensure proper set up of new awards, make recommendations on portfolio diversification, amend and extend projects, submit progress reports, initiate subaward setups, re-budget requests, and other modifications needed on awards- Manage all financial functions required in the University accounting system Accounting and Reporting at Columbia (ARC) to execute financial decisions such as suspense clearance, overruns, liquidation of open commitments, and processing of Labor Accounting transactions.

New York, New York

- Processes artist fee payments, departmental invoices, and consultant contracts- Processes requisitions for and oversees procurement of supplies, services, and equipment- Monitors payment schedules, travel and lodging logistics, and related production budgets- Oversees post-award management and reporting for public and private grants- Reconciles ARC reports with local ledger, researches and resolves any problems- Shares responsibility in yearly close-out procedures and preparation of annual reports- Conducts pre-award research and compiles artistic materials needed grant applications andreports, including artist biographies, repertoire timings/instrumentation, and work samples- Oversee artist, performer, and composer contract creation and fulfillment; oversee delivery and timely receipt of required documents; create and monitor payment schedules; manage and update artist contact database - Manage artist travel and lodging arrangements, including schedule logistics, booking, and payments; ensure compliance with University policy - Prepare and administer visa applications and arrangements, in coordination with Columbia University's International Students and Scholars Office; maintain updated information about legislative revisions and processing lead time - Develop and maintain filing systems for general correspondence, artist program proposals, commissioned scores, and season events

New York, New York

- Determination and Coordination of Production, Travel, Housing & Logistics- Accounting as it relates to Tour Projections, Budgeting, Tracking of Expenses & Post Tour Settlement- Negotiation of Services with Vendors: Hotels, Bus and Truck Providers, Cargo Companies, Travel Agents, etc.- Primary point of contact for Presenters- Development and Distribution of Technical Riders- Development and Production of Marketing Materials and Program Copy- Engagement and Managerial Contract Administration- Immigration: Visa Filing and Tracking- Related Administrative support to Artist Manager

New York, New York

- Assist the Administrative Coordinator and Business Manager with various theater related paperwork including, contracts, invoice payment, purchase order processing, theater rental estimates- Immigration and Visa Administrator: overseeing, managing, and maintaining all immigration processing and visa petitioning for international performers and performance personnel- Serve as an associate to the Operations Director in the day to day scheduling and managing of the theater space by regularly updating scheduling software (EMS)- Oversee, manage, and maintain all immigration processing and visa petitioning for international performers and performance personnel- Perform a wide range of office tasks: answer phones, make copies, maintain office appearance and organization, create and maintain files, type letters, assist with large mailings, keep running inventory office supplies; scan documents for archiving

New York, New York

- Assisting managers in theatres during performances, including some nights and weekends- Create and distribute theatre staff schedules, payroll, union and patron correspondence- General office support including filing and distributions (by fax and email), answering phones, checking voicemail, communicating with employees and customers- Other administrative tasks such as organizing lost and found in the theatres, research specific projects, interoffice deliveries, etc.

New York, New York

- Involved with maintaining contractual union obligations, box office, front of house management and other tasks related to current and upcoming productions. - Works with the Business department on administrative tasks, such as vendor management and communication, financial analysis projects, maintaining expense accounts, and the preparation of the annual audit.

New York, New York

- Assisting general manager and company manager - Processing contracts, payroll, and personnel files

Ms Non-Profit Management, 4.0

Bm Vocal Performance, Musical Theatre, 3.85

Activities and Societies: Mass Transit: NYU's Original All-Male A Cappella Group, NYU Player's Club