Josh Rivera Email & Phone Number

New York, New York, United States

•Manage relationships with clients and ensure all needs are met for events •Research and development of food themes and concepts •Purchasing and maintaining of catering equipment, decor, and florals for events•Captain and Co-Captain events as needed •Manage all social media outlets as well as coordinate photoshoots for socials and company website•Research new business opportunities with food apps, private clients and corporate clients•Assist with existing client needs including rentals, venue site visits, menu development and planning•Attend client tastings and walkthroughs when needed

Nashville, Tennessee, United States

•Oversee the life cycle of assigned events and projects including co-promoted, sole-promoted, in-house and rental events•Manage communication and coordination of related activities and services to ensure the smooth execution of functions and events•Represent the company when communicating with prospective and existing clients, planners and vendors•Conduct site visits, explain venue policies, procedures and best practices with all parties involved with events•Serve as point of contact for assigned clients from event confirmation through completion, ensuring excellent customer service •Work with clients to determine specific objectives and needs, formulate event plans, create and manage budgets and communicate any cost changes for add-ons •Coordinate event specifics with vendors and internal departments, clearly describing the objectives and details regarding ticketing, marketing, schedules, staffing, equipment needs, and any items related to events •Lead event set-up, managing load-in, event execution, and break down following the completion of events •Work with SVP of Programming and Sr. Events Manager to manage venue calendar in a manner that creates the greatest utilization, revenue, profit and business operation efficiencies •Ensure that all objectives are met and that all stakeholders are satisfied, handling any issues that may arise and finding solutions to ensure client and guest satisfaction

New York, New York, United States

•Responsible for directly interfacing with clients to ensure satisfaction with service and modify as needed, troubleshooting any issues that may arise •Oversee all event staff and appropriately manage their assigned duties and responsibilities, holding all staff accountable and recording any feedback and total hours •Follow event run-of-show and ensure timely execution of tasks leading up to, during, and post event•Set up all event rentals, food and beverage stations, and break down upon event conclusion•Work with kitchen onsite with prepping and passing hors d’ouevres and replenishing food stations as needed •Promote a positive environment for other event staff and guests, paying keen attention to the needs of guests

New York, New York, United States

•Liaise with sponsors and speakers to communicate deadlines and gather assets for virtual events, ensuring all deliverables are received•Build and maintain event websites and registration platforms using Bizzabo •Implement virtual events using Zoom and act as primary contact for speakers/sponsors for any troubleshooting needs•Generate post-event materials such as event metrics, charts, and posting video replays of virtual events•Maintain clear communication working across various departments to plan events and gather relevant information and materials •Create presentations to be displayed during virtual events as well as run-of-show to ensure smooth event execution •Keep detailed records of department meetings, outlining actionable items for the team

New York, New York, United States

•Own the event planning process from beginning to end for new and existing clients, including proposal generation, menu planning, budget management, coordinating logistics, ordering rentals and staffing, and maintaining client relationship•Manage events on-site and ensure flawless execution exceeding client expectations•Provide superb client experience through e-mail, telephone, and meetings, ensuring that all inquiries are addressed in a timely manner •Conduct walkthroughs and menu tastings with clients •Follow up with clients on events, obtaining feedback and securing future business •Research and source specialty items, venues, and vendors for events •Create and execute marketing strategies for business development•Manage daily event operations, including confirming deliveries/pick-ups for rentals and food/beverage, and maintaining contact with event captains/staff•Recruit internal catering and staff for events, including managing job postings and assist with conducting interviews

New York, New York, United States

•Manage all exhibitor, speaker, and sponsor relations for events in each market•Responsible for all on-site needs of exhibitors and overseeing conference program•Ensure accurate set-up for all areas of event, instruct production teams on design•Secure vendors for events and manage the RFP process in accordance with event budgets•Maintain event floorplans, exhibitor contracts, attendee lists, and sponsorship agreements•Field registration inquiries and ensure a superb customer service experience for attendees•Find creative solutions for any on-site issues with event operations and exhibitors •Hire and supervise interns and develop programs for a comprehensive learning experience•Design event marketing materials, write invitation copy, and create marketing strategy to meet attendance goals•Continue all volunteer and intern recruitment coordinator responsibilities

New York, New York, United States

•Act as primary contact for conference speakers, planning session logistics, operations, and travel•Research and handle outreach to top-level planners for BizBash Concierge program•Develop strategic relationships with local industry associations across the country •Manage on-site education conference logistics for all BizBash events•Create job postings on various industry related job boards for openings in the events department•Review and manage all applications for all volunteer and internship opportunities, creating a database of leads for future events •Conduct phone and in-person interviews with potential candidates •Hire and supervise department interns and develop programs for a comprehensive learning experience •Lead up to thirty volunteers at each tradeshow, ensuring each volunteer receives meaningful events training

New York, New York, United States

•Oversee calendar, travel, contacts, advisory boards, and events for BizBash C.E.O.•Head all office operations, including phone system, supplies, contact lists, and company mailings•Source cost effective materials and equipment for the office, placing and tracking all orders •Handle all catering needs for in-house meetings•Maintain company blog and created public relations materials•Assist with events, marketing, and editorial projects as needed

Greater New York City Area

•Assisted in planning, producing, and managing high profile fundraising event "Super Saturday 13"•Designed PowerPoint Presentations and graphics for client events•Developed and maintained social media, including Twitter, LinkedIn, Facebook, Amazon Store, and WordPress blog•Outreached to vendors for best pricing on event materials and generated reports for management•Attended and participated in staff/client meetings and brainstorm sessions

Greater Los Angeles Area

•Created press kits and clippings, covered assistant’s desks, and perform other office duties•Drafted press releases, pitch letters, and media alerts•Assisted with special projects for publicists, including competitive reports and face sheets•Worked high profile events with publicists, assisting with press check-in and escorting talent•Managed and distributed a weekly upcoming events list for the Spring 2010 season•Conducted a final team presentation for PMK,BNC senior executives on pitching a marketing plan

Greater Los Angeles Area

•Planned social events during the course of each month for students in the Los Angeles area•Assisted students in need with questions or concerns during their time in Los Angeles •Researched accessible and cultural activities for students•Acted as a primary resource and mentor for students during the Los Angeles program

Ithaca, New York Area

•Directed and worked with the operations staff to ensure event set-up requirements have been met•Maintained equipment, kept storage areas clean, organized and tracked inventory•Provided support for all services necessary, including catering, set-up, parking, and housing•Assisted in planning, coordinating, preparing, and supervising events