Josh Rivera Email & Phone Number

New York, New York, United States

• Manage relationships with clients and ensure all needs are met for events
• Research and development of food themes and concepts
• Purchasing and maintaining of catering equipment, decor, and florals for events
• Captain and Co-Captain events as needed
• Manage all social media outlets as well as coordinate photoshoots for socials and company website
• Research new business opportunities with food apps, private clients and corporate clients

Nashville, Tennessee, United States

• Oversee the life cycle of assigned events and projects including co-promoted, sole-promoted, in-house and rental events
• Manage communication and coordination of related activities and services to ensure the smooth execution of functions and events
• Represent the company when communicating with prospective and existing clients, planners and vendors
• Conduct site visits, explain venue policies, procedures and best practices with all parties involved with events
• Serve as point of contact for assigned clients from event confirmation through completion, ensuring excellent customer service
• Work with clients to determine specific objectives and needs, formulate event plans, create and manage budgets and communicate any cost changes for add-ons

New York, New York, United States

• Responsible for directly interfacing with clients to ensure satisfaction with service and modify as needed, troubleshooting any issues that may arise
• Oversee all event staff and appropriately manage their assigned duties and responsibilities, holding all staff accountable and recording any feedback and total hours
• Follow event run-of-show and ensure timely execution of tasks leading up to, during, and post event
• Set up all event rentals, food and beverage stations, and break down upon event conclusion
• Work with kitchen onsite with prepping and passing hors d’ouevres and replenishing food stations as needed
• Promote a positive environment for other event staff and guests, paying keen attention to the needs of guests

New York, New York, United States

• Liaise with sponsors and speakers to communicate deadlines and gather assets for virtual events, ensuring all deliverables are received
• Build and maintain event websites and registration platforms using Bizzabo
• Implement virtual events using Zoom and act as primary contact for speakers/sponsors for any troubleshooting needs
• Generate post-event materials such as event metrics, charts, and posting video replays of virtual events
• Maintain clear communication working across various departments to plan events and gather relevant information and materials
• Create presentations to be displayed during virtual events as well as run-of-show to ensure smooth event execution

New York, New York, United States

• Own the event planning process from beginning to end for new and existing clients, including proposal generation, menu planning, budget management, coordinating logistics, ordering rentals and staffing, and maintaining.
• Manage events on-site and ensure flawless execution exceeding client expectations
• Provide superb client experience through e-mail, telephone, and meetings, ensuring that all inquiries are addressed in a timely manner
• Conduct walkthroughs and menu tastings with clients
• Follow up with clients on events, obtaining feedback and securing future business
• Research and source specialty items, venues, and vendors for events

New York, New York, United States

• Manage all exhibitor, speaker, and sponsor relations for events in each market
• Responsible for all on-site needs of exhibitors and overseeing conference program
• Ensure accurate set-up for all areas of event, instruct production teams on design
• Secure vendors for events and manage the RFP process in accordance with event budgets
• Maintain event floorplans, exhibitor contracts, attendee lists, and sponsorship agreements
• Field registration inquiries and ensure a superb customer service experience for attendees

New York, New York, United States

• Act as primary contact for conference speakers, planning session logistics, operations, and travel
• Research and handle outreach to top-level planners for BizBash Concierge program
• Develop strategic relationships with local industry associations across the country
• Manage on-site education conference logistics for all BizBash events
• Create job postings on various industry related job boards for openings in the events department
• Review and manage all applications for all volunteer and internship opportunities, creating a database of leads for future events

New York, New York, United States

• Oversee calendar, travel, contacts, advisory boards, and events for BizBash C.E.O.
• Head all office operations, including phone system, supplies, contact lists, and company mailings
• Source cost effective materials and equipment for the office, placing and tracking all orders
• Handle all catering needs for in-house meetings
• Maintain company blog and created public relations materials
• Assist with events, marketing, and editorial projects as needed

Greater New York City Area

• Assisted in planning, producing, and managing high profile fundraising event "Super Saturday 13"
• Designed PowerPoint Presentations and graphics for client events
• Developed and maintained social media, including Twitter, LinkedIn, Facebook, Amazon Store, and WordPress blog
• Outreached to vendors for best pricing on event materials and generated reports for management
• Attended and participated in staff/client meetings and brainstorm sessions

Greater Los Angeles Area

• Created press kits and clippings, covered assistant’s desks, and perform other office duties
• Drafted press releases, pitch letters, and media alerts
• Assisted with special projects for publicists, including competitive reports and face sheets
• Worked high profile events with publicists, assisting with press check-in and escorting talent
• Managed and distributed a weekly upcoming events list for the Spring 2010 season
• Conducted a final team presentation for PMK,BNC senior executives on pitching a marketing plan

Greater Los Angeles Area

• Planned social events during the course of each month for students in the Los Angeles area
• Assisted students in need with questions or concerns during their time in Los Angeles
• Researched accessible and cultural activities for students
• Acted as a primary resource and mentor for students during the Los Angeles program

Ithaca, New York Area

• Directed and worked with the operations staff to ensure event set-up requirements have been met
• Maintained equipment, kept storage areas clean, organized and tracked inventory
• Provided support for all services necessary, including catering, set-up, parking, and housing
• Assisted in planning, coordinating, preparing, and supervising events