Joy Caves Email & Phone Number

California, United States

San Francisco, California, United States

Mountain View, California, United States

Santa Clara, California, United States

Administrative Support for multiple C-Level executives and their direct reports- Write professional external communications- Prepare team meeting minutes & follow up on action items- Initiate agreements for contractors via legal services- Open purchase orders for contracts and approve vendor payments in Concur- Book extended and complex global travel for executives, including visa applications- Review and approve individual expense reports and travel requests in compliance with policy- Established a company-wide tour process for external client visit requests- Onboard new executive staff and offer early admin support as they learn operations- Schedule virtual company and team meetings across multiple meeting locations- Research and maintain vendor relationships for special events and day-to-day office operations - Manage budgets and expenditures for individuals and teams using Concur & Adaptive Insights- Collaborate across departments and work in cross-functional teams to contribute to the overall success of the organization

Santa Clara, California, United States

- Provide executive support, office management & project management for the office- Organize, calendar & schedule all weekly meetings for the Field Office Director- Collaborate across departments and with office project team to efficiently address changes that arise- Set up offices, technology and work spaces for new hires- Write meeting agendas and take meeting minutes for the office- Manage the office to ensure supplies are stocked and communicate with vendors for services- Track office wide budget of various cost centers, multiple employees and outside services- Set-up facility calendars to schedule meeting rooms and equipment needed- Follow legal processes of reporting labor violations to the Public Employee Relations Board- Train staff on agency purchasing processes and budget accounting for program specific needs- Work with building management to address office space issues - Provide daily quality member service by addressing the issues of daily drop-in/call-in members

Santa Clara, Ca

San Jose, California, United States

- Provide executive support, office management & project management for a company of 87people- Organize, calendar & schedule all weekly meetings for the Senior Executives/Board of Directors- Write 3-7 weekly meeting agendas and minutes for multiple teams- Arrange travel plans for Senior Management to attend 6-10 conferences per year- Manage Executive Directors daily calendar to solely schedule all appointments- Build an agency new hire binder for Human Resources to orient all incoming employees- Establish/write agency policy & procedure for all administrative processes - Collaborate with Quality Assurance Director to build a file system for forms & documents- Manage the administrative office assistant to ensure office supplies and kitchen supplies stocked- Set-up facility calendars to schedule meeting rooms and equipment needed- Train staff on agency purchasing processes and budget accounting for program specific needs- Work with building management to address office space issues and negotiate additional parking- Research and propose IT/technology solutions for agency expansion- Facilitate an office expansion for 35 new staff including phone systems, IT, cubicles, office space

San Francisco Bay Area

- Oversee the compliance and enrollment of 22,000 independent providers within the IHSS program - Preform daily administrative tasks in support of two unit supervisors and three program managers- Maintaining program compliance for the state regulations that govern county run IHSS- Research & compile data reports for investigative units and court hearings, 4-12 cases monthly- Present program information to community agencies, court appeals hearings and client outreach- Review and implement legislative reform for the IHSS program to minimally impact client services- Provide daily quality customer service by addressing the issues of daily drop-in clients- Review 20-40 homecare provider contracts on a daily basis to ensure data authenticity- Serve as liason between the IHSS payment unit, Medi-Cal workers & county social workers- Collaborate with a team of twelve to efficiently address program changes and needs as they arise- Fiscally account to The State of California for nine special Advanced Pay client’s records; reconciling the monthly payments issued with the yearly services authorized within a $300,000 budget on a quarterly basis

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