Paralegal assistant to the Altron Group Legal Manager and assist the Powertech Group Legal Manager Assist with such legal tasks and projects as allocated by the Altron Legal Manager or the Powertech Legal Managerday-to-day administrative functions inherent to a legal officeAdministration of the Altron Policy Manual;The administration of the Altron Records Policy, under supervision of the Altron Legal Manager;The establishment and maintenance of a Contracts Management System;Basic legal draftingPerusal and checking of, and issuing comments and opinions on legal agreements and legal issues as may arise;Typing of agreements, letters, memos and e-mails as may be dictated/copy typing;Keeping loose-leaf legal publications up to date;Sending out regular legal update publications, under the direction of the Altron Legal Manager;Compliance with any legitimate requests/instructions;

GENERAL SECRETARIAL & ADMINISTRATION: Full secretarial function for Group legal counsel Typing of correspondence and legal documents (agreements and similar documents), for both internal and external customersUpdate and maintain a tracker (report) for all the current drafted agreements, make follow up to all the Business Unit of the progressDistribute all signed agreements to external partiesAttend bi-monthly legal meetings and prepare minutes for each meetingsContract Management System (CMS)Perform duties of Contract Administratorcustodian for the all the original signed agreement for all Aspen entities;Maintain electronic and physical filing system of all agreementsMonitor and send all alerts for the renewal, termination, royalty payments date on all agreements to all the relevant BU (Business Unit) and ExecutivesMaintain, monitor and update the agreement reports1st point of contact to all queries from internal and external parties regarding agreementsDraft, implement and maintain the SOP (standard operation procedures) and WOW (Ways of Working) of the contract managementUpdate and maintain the agreements reportsLegislative Compliance Assistant Assist in prepare compliance manuals and checklists; Collation of the legislation and compliance manuals; Manage adherence to the compliance framework of the Group;Assisting the Compliance Officer on researching and keeping up to date with legislation – examine changes / industry trends and changes, raise awareness, of changes and implementation of legislation in South Africa.

Typing of correspondence and legal documents (agreements and similar documents), for both internal and external customersLiaison with domestic and international subsidiary and clientele (i.e Australia, Mauritius, Dubai, LATAM, Sub-Saharan)Co-ordinate legal meetings, events and travel and accommodation arrangements for legal counselProcess and manage incoming and outgoing post, telephone calls, e-mails and correspondence handle of confidential correspondence and informationSet up teleconferencing and video conferencing timeouslystationery is ordered when necessary for legal counsel Ensuring archiving of email folders and regular maintenance Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meetingsCreate and follow any already established in-house work procedures Diary management, filing, screening callsProof reading of legal documents Processing new legal instructions Forward standing instruction sheet for completion by requestorResearch information on new client if requiredTracking legal documentation after final versions have been submitted for signatureLiaise directly with clients regarding queriesSet-up and maintenance of filing system Open files, ensuring closed files are archived Systematic filing and labeling of files preparing and maintaining a comprehensive database of all current and archived filesScan original legal documents and save electronically Preparing and typing of first drafts of agreements using in-house legal templates Collation and updating of legal matters status report on a weekly basis Legal research using internet search engines for via established legal networks Access and use information from legal print and electronic texts Distribute allocated agreements to the various persons at different departments on a weekly basis Maintain status report which is mailed to senior management on a weekly basis for perusal

Oversee the coordination of Board and Board Committee meeting; Manage meeting procedures and protocols:Preparation of meeting agendasCompilation and timely distribution of meeting documentation Recording of meetings and taking of meeting Preparation of action lists Finalisation and distribution of minutes and action lists Attendance of meetings (signing of attendance register) Declaration of interest Ensuring smooth running of meetings Custodianship and Safe-keeping of meeting and statutory documents: Manage the custodianship: Ensuring all minutes, resolutions and registers are signed off by the Chairman and attendee. Kept in a locked safe in terms of statutory requirements Pasting signed off minutes and resolutions in the minutes and resolution on the books Ensuring that all signed minutes, resolutions, statutory and governance documents are scanned and kept saved in an electronic version Ensuring that the Board Charter and terms of references are signed off and kept in a locked safe Compliance Services: Preparing, compiling and providing all required statutory and governance documents and information for submission to the internal and external auditors Investments: Oversee the transfer of shares, the issue of share certificates and maintenance of company share registers Preparation and submission of Annual Duties Maintenance of the Ghostsec company secretarial software system: ensure that directors are compliant with the requirements contained within the Act and generate directors' declarations of interests for submission at board meetings. Process directorate and company changes and prepare and lodge the necessary statutory forms Maintenance of Company Secretarial databases Assisting the Company Secretary at all times Preparing, maintaining and administer the signing of agreements. Maintain agreement register Typing of all correspondence Handling BEE portfolio.