Joyce Willis Email & Phone Number

Responsible for organizing and coordinating office operations and proceduresin order to achieve organizational effectiveness and efficiency in newly launched Commercial Brokerage office. Incorporating all previous duties with WJ Vakos Companies and additionally:Reporting directly to Principal Broker for Vakos Real EstateLiaise with external agencies, organizations and groupsAttend classes, events to successfully market/brand the Company

Fredericksburg, Va

4830 Fredericksburg, Va 22407

Handle lease coordination thru all phases, LOI, lease execution and maintain good customer relations w/tenants after leases have been signed. Work w/property management on tenant relations; attend networking functions as a representative of the Company. Also handle event coordination for Spotsylvania Courthouse Village by soliciting and partnering w/Spotsylvania County on major events.

10333 Southpoint Landing Boulevard, 3Rd Floor, Fredericksburg Va 22407

Current responsibilities include, but not limited to the following:Preparation and coordination of tenant lease documents.Coordinate with legal department on lease abstract/legal summaryDevelop, monitor and update Landlord Work letter throughout LeaseCreate, maintain and implement marketing, advertising needs for Company.LoopNet and CoStar online software maintenance for Commercial Real Estate marketing.Supply and keep record of original pre and post lease correspondence.Coordinate Tenant schedule through design phase.Clarify, identify and resolve Tenant conflicts in a timely fashion.Work with Tenant on exterior and monument signage; coordinate with sign company, Tenant and Construction Superintendent on delivery and installation date and approval of artwork/logo.Qualify all calls for Leasing, Marketing and Sales from the public.Set appointments and act as liaison between the Company, Tenant and any outside vendors.Provide administrative support where necessary.Maintain senior management schedule by calendar maintenance, setting meetings, conferences, teleconference, and travel arrangements.

Sat time-line, registration & implementation of Chamber events for small and large groups.Acted as liaison between other organizations and affiliates.Schedule weekly speakers and topics for local News Talk radio broadcast.Chaired/involved with numerous internal and external departmental committees.Handled front desk customer service duties for membership consisting of over 1200; dealt with tourism and regional issues for a five county regional chamber.Office management and staff support functions.Council and committee support to programs of work; preparing agendas, meeting notices; recording and transcribing meeting minutes and maintaining complete and updated files and documentations of the members of each committee.Scheduled appointments; organized and planned meetings for Board of Directors.Reviewed incoming and composed correspondence for Chamber president including sensitive content.

Nineteen years hands-on experience in a fast-paced database marketing company complemented with executive assistant duties to senior management.Established and maintained excellent client relationships.Insured quality control of final output; established internal and external schedules of due dates.Created historical documentation on all jobs and internal duties.Self-directed; worked with minimal supervision.Maintained direct telephone/electronic contact with clients through job completion using verbal and written instructions based on complex specifications.Navigated multi-line telephone system for regional office.