Judy Clapp, Cmp, Des Email & Phone Number

Baltimore, MD, US

Washington DC-Baltimore Area

Harrisburg, Pennsylvania Area

Harrisburg

Central Pennsylvania Area

• Provide onsite event management for healthcare and pharmaceutical meetings
• Registration
• Billing Reconciliation

• Managed ASAE’s top three signature events, ASAE Annual Meeting & Exposition, Springtime Expo, and ASAE Technology Conference & Expo, as well as other smaller face-to-face programs
• Established, monitored and maintained budgets totaling over two million dollars
• Worked with IT to research and implement new technologies to support conference operations, enhancing the member experience, and streamline internal communications and workflow
• Developed vendor relationships including but not limited to conference hotels, catering services, audiovisual services, and general services contractors
• Coordinated with partnerships to identify sponsorship opportunities
• Collaborated with Marketing to develop promotional copy

• Prepared, monitored and maintained budgets for meetings and conferences
• Initiated, reviewed, negotiated and finalized contracts for venues and vendor services
• Initiated RFPs and finalized contracts for conference subcontractors
• Administered program requirements, including space grids, group resumes and expense spreadsheets
• Provided onsite logistics management
• Reconciled and processed all conference invoices and finalized payments

• Distributed RFPs, conducted site visits, negotiated hotel and vendor contracts
• Prepared meeting resumes and reviewed banquet event orders (BEOs)
• Reconciled hotel and vendor invoices
• Onsite liaison with hotel and vendors
• Coordinated with volunteer committees to develop conference programs and managed speaker logistics
• Coordinated with marketing department to develop conference promotion