Processing, coding and checking supplier invoicesChecking invoices against Purchase OrdersCross checking POD's against Invoices & PO'sLiaising between supplier, Purchase Manager, sites and delivery companies to resolve any issues arising from the above.Maintaining trackers of POD's, Invoices, Statements, Brick & Block etcCheck and reconcile Supplier statementsPrepare monthly supplier BACS / Cheque payment runsProduce payments on QuickBooks ensuring any query invoices are not paid and credit notes are correctly allocated.Prepare remittance advices for each paymentPrepare back up documentation for each payment (invoices, POD's etc.)Update, maintain and manage supplier databaseProcess, code and check staff expensesProcess, code and check company card expensesSupport Accounts Manager and Accounts Assistant Reporting of POD's, statements, Timesheets, Aged Creditors, Utilities etc.

Solely responsible for all aspects of invoicing Updating Sage accounting systemsSales ledger – ensuring invoices are raised /posted accurately and in a timely manner; maintaining and reconcilingPurchase ledger – obtaining authorisation from the appropriate person for all purchase invoices; maintaining and reconcilingAccount maintenanceMaintaining a filing system for all invoicing documentsAssisting with month end proceduresMaintaining spreadsheetsCreating and maintaining purchase order recordsDouble entry book keepingPurchase order requests & renewalsCredit notesSchedulingBooking in worksLiaising with clients and operatives to ensure completion of worksProcessing daily work reportsRaising, processing and closing of non conformance reportsArranging work permitsCreating work specificationsArranging travel, accommodation and meet pointsReception duties – switchboardAll ad hoc duties

Administration – Dealing with daily post. Dealing with daily emails.Making sure stationary stock is up to date, placing orders if necessary.Answering telephone calls; taking brief messages and transferring calls if needed.Reception duties such as greeting and looking after visitors.Typing and setting up documents such as letters and reports.Keeping all computer records up to date.FilingUsing office equipment such as printers, photocopiers and scanners. Managing staff appointments, calendars and diaries.Setting up meetings and taking minutes. Making travel arrangements for staff.Creating quarterly newsletters.Creating staff Time Sheets.Arranging Charity Events.Accounts – Bills, Wages, Invoicing, One offs, Credit Notes, Tax Notices, Tax Assessments, Expenses, Bank Payments, Yearly Budget Sheets.HR – Dealing with new starters and ex employees.Creating starter packs, employee files, welcome letters, ID Badges, letters to staff (disciplinary and standard)Conducting DBS checks.Keeping records of Employee attendance; holiday, sick, absences, lateness etc.Updating staff policiesChasing staff for detailsEmployees of the monthPayslipsCreating Site ManualsRecruitment – Placing job advertsCV screeningConducting phone and face to face interviewsFollowing up interviewsDrafting Employee ContractsTeaching and training new staff.Sales & Marketing – Developing tenders, quotations, pre-qualification questionnaires and presentations.Sending out monthly mailings.Updating social media sites.Signing up to, keeping updated and regular checks of tender websites.TelesalesResearching potential clients.

Dealing with daily post. Dealing with daily emails.Making sure stationary stock is up to date, placing orders in necessary.Answering telephone calls; taking brief messages and transferring calls if needed.Reception duties such as greeting and looking after visitors.Typing and setting up documents such as letters and reports.Keeping all computer records up to date.FilingUsing office equipment such as printers, photocopiers and scanners. Managing staff appointments, calendars and diaries.Setting up meetings and taking minutes. Making travel arrangements for staff.Telesales.Completing staff expenses sheets.Researching potential clients.

Opening, closing and setting up the restaurant. Liaising with customers; waitressing and bar work.Developing and managing advertising opportunities.Event planning and organising such us birthday parties, christenings, communions, live nights etc.Recruiting, training and developing staff. Overseeing kitchen and floor personnel. Ensuring that Health and Safety standards were met at all times. Maintaining all stock levels.Menu developing.Till management.

Opening, closing and setting up the Pub.Welcoming and serving customers, taking food and drink orders.Organising special events such as birthday parties and funerals.Preparing the pub for events such as St Patrick’s Day, match days, race days etc.Ensuring the pub is kept in a clean and presentable manner.Stock taking.