Julie Challender Email & Phone Number

New York, Ny, Us

Twickenham, London, Gb

New York, Ny, Us

New York, Ny, Us

- Planned and executed 10-15 national conferences per year for up to 700 attendees as well as smaller VIP pre-event activities such as site tours, cocktail receptions and roundtables- Managed cross department timelines and milestones and reported weekly progress- Sourced venues and negotiated contracts with vendors and venues to ensure budgetary objectives were met- Coordinated with venues, caterers, AV, printers, graphic designers, rental companies and staffing agencies- Arranged food and beverage, AV, layouts and floor plans, travel arrangements, shipping, and the production of printed and digital marketing materials- Managed the on-site team of 10-12 including AV teams, internal, temporary, venue and vendor staff- Ensured speaker and sponsor branding met expectations, and oversaw event timing and transitions- Collaborated with internal teams, clients and vendors to ensure all on-site goals were achieved- Reacted to changes and adjusted plans when specific objectives weren’t being met- Created cost analyses, financial models, budgets, and cost payment schedules

New York, Ny, Us

- Communicated all post-recruitment information and deliverables with speakers and sponsors- Ensured correct branding and representation of speakers and sponsors online and on-site at events- Built and maintained relationships with clients, assisting with business development for future opportunities- Coordinated and facilitated client meetings and check points leading up to events

New York, Ny, Us

- Communicated all necessary information with speakers ahead of the events- Worked with the Production and Logistics team in preparation of events- Assisted with audiovisual elements at events and was the on-site point of contact for speakers

Harrisonburg, Va, Us

- Planned and implemented a themed brunch for 100 guests for senior capstone- Created a business plan, purchased event materials with a limited budget, hired entertainment, crafted the menu and schedule, and supervised a staff of over 40 students during the event

- Assisted in the planning and execution of the NextGen Conference in Miami as well as other meetings and events for trustees, students and members- Managed expenses, accounts payable, events calendar and budget- Utilized iMIS management software to access, update and organize member information- Tracked and managed both conference and boardroom session attendee confirmations- Created, updated, proofed and alphabetized badges for all attendees- Managed registration and facilitated meetings and activities on site- Created a Budget vs. Forecast report

Bachelor Of Science (B.S.), Major: Hospitality Management, Minors: Business, Italian

Education record