Julie Deja Email & Phone Number

Coordinate completion of pre-employment and post-hire requirements: Maintain HRIS and records of completion of post-hire requirements: TB testing, drug screens, perform BCI&I/FBI fingerprints and online FCRA compliant screenings, issue electronic application and employee documents, ensure compliance with I-9 regulations and varying client vetting processes, collect and input direct deposit and tax information, issue handbook and other employee benefits/perks. Schedule travel. Extensive use of… Show more Coordinate completion of pre-employment and post-hire requirements: Maintain HRIS and records of completion of post-hire requirements: TB testing, drug screens, perform BCI&I/FBI fingerprints and online FCRA compliant screenings, issue electronic application and employee documents, ensure compliance with I-9 regulations and varying client vetting processes, collect and input direct deposit and tax information, issue handbook and other employee benefits/perks. Schedule travel. Extensive use of the following applications: SharePoint, Kronos, Concur, Microsoft Word, Excel, Outlook, and TSS/RSS. Show less

Responsible for all front desk duties. Distribute mail, answer multiple phone lines and greet guests with exemplary customer service. Maintain schedule, set up and break down of 3 conference rooms, including ordering food. Maintain office equipment and order supplies, also negotiated a contract for cheaper supplies. Act as the liaison for our vendors and building management. Set up new vendor accounts, mail checks, print and distribute Green Books and 10-Q books for the officers. Maintain… Show more Responsible for all front desk duties. Distribute mail, answer multiple phone lines and greet guests with exemplary customer service. Maintain schedule, set up and break down of 3 conference rooms, including ordering food. Maintain office equipment and order supplies, also negotiated a contract for cheaper supplies. Act as the liaison for our vendors and building management. Set up new vendor accounts, mail checks, print and distribute Green Books and 10-Q books for the officers. Maintain and confirm calendar and schedule appointments for the Chairman/CEO and for the CFO. Assistant to the Executive Assistant of the Chairman and assumed her duties in her absence. Use of the following applications: QAD, SharePoint, Kronos, Microsoft Word, Excel, Outlook, and PowerPoint.After sale of company, I transferred to a temporary position in Solon, in the Customer Service department. There I assisted as back-up receptionist, answered calls for the CS department, processed RMA’s and sample requests, entered orders, credits and sponsorship agreements, maintained spreadsheets and many other various projects as needed. Show less

Responsible for all front desk duties and overall operations of the office. Handle issues with utilities, building management, cleaning company and other vendors. Coordinate and ensure the front desk is covered. Maintain company calendar, schedule meetings, distribute mail, answer multiple phone lines and greet guests with exemplary customer service. Put new operational procedures and guidelines into place. Ensure that all new employees are set up with regards to orientation, welcome… Show more Responsible for all front desk duties and overall operations of the office. Handle issues with utilities, building management, cleaning company and other vendors. Coordinate and ensure the front desk is covered. Maintain company calendar, schedule meetings, distribute mail, answer multiple phone lines and greet guests with exemplary customer service. Put new operational procedures and guidelines into place. Ensure that all new employees are set up with regards to orientation, welcome program, computers, procedures, proper new hire documentation, etc. Handle technology concerns for staff and company and oversee the implementation of two new servers and 13 new workstations. Help negotiate contracts for new phone service, postage equipment, 2 new copiers and company travel needs. Plan staff meetings, company clambakes, holiday parties and other various special luncheons and parties. Maintain office equipment and order supplies for kitchen and supply room. Also functioned as the assistant to the President of the company and supported other departments when needed. Use of the following applications: Apex, Citrix, Microsoft Word, Excel, Outlook, and PowerPoint. Show less

Responsible for various administrative and office duties: answer 7-line switchboard, coordinate coverage between several assistants when I was unavailable, helped integrate the Cisco VOIP phone system, customer service, greet clients and vendors, assist in the preparation and clean-up of meetings, luncheons and parties, order supplies, open and distribute mail, handle confidential materials, maintain schedule for 6 conference rooms, train and assist new employees, type various correspondence… Show more Responsible for various administrative and office duties: answer 7-line switchboard, coordinate coverage between several assistants when I was unavailable, helped integrate the Cisco VOIP phone system, customer service, greet clients and vendors, assist in the preparation and clean-up of meetings, luncheons and parties, order supplies, open and distribute mail, handle confidential materials, maintain schedule for 6 conference rooms, train and assist new employees, type various correspondence, assist Marketing, Accounting, IT and other departments with projects as needed, supported the administrative assistants in times where the work load was heavy, use of Goldmine, Cisco, Microsoft Word, Excel, Outlook as well as the Intranet and Internet. Show less

Responsible for various secretarial and general office duties: Answer phones, check patients in/out, collect payments, order supplies, obtain patient information, handle confidential material/information, schedule appointments, make confirmation calls, assist providers (Doctors, Nurses and Management) as well as co-workers when needed, help train and assist new employees, type meeting minutes as well as other correspondence, maintain office equipment to ensure uninterrupted usage, and other… Show more Responsible for various secretarial and general office duties: Answer phones, check patients in/out, collect payments, order supplies, obtain patient information, handle confidential material/information, schedule appointments, make confirmation calls, assist providers (Doctors, Nurses and Management) as well as co-workers when needed, help train and assist new employees, type meeting minutes as well as other correspondence, maintain office equipment to ensure uninterrupted usage, and other various duties and projects, upholds the standards of the system-wide customer service program.I also functioned as a Surgery Scheduling Secretary. Duties included: scheduling surgeries, contacting various department secretaries and physicians to confirm times and cases and resolve discrepancies, generate and maintain a schedule for the surgical staff.Use of the following applications: Microsoft Word, Excel, EPIC, SIS, Groupwise, the MIV and Internet Explorer Show less

Responsible for various secretarial and office duties: answer phones, greet patients, collect payments, travel to various locations to fill in, train and assist new hires, obtain patient information, handle confidential information, schedule appointments as well as maintain the schedule, place supply orders, maintain office equipment, customer service, marketing, assist patients with their exercise program, apply hot/cold packs, use of ultrasound machine, IFC and TENS unit, use of Microsoft… Show more Responsible for various secretarial and office duties: answer phones, greet patients, collect payments, travel to various locations to fill in, train and assist new hires, obtain patient information, handle confidential information, schedule appointments as well as maintain the schedule, place supply orders, maintain office equipment, customer service, marketing, assist patients with their exercise program, apply hot/cold packs, use of ultrasound machine, IFC and TENS unit, use of Microsoft Word, Excel, e-mail, and software specific to the company. Show less

Responsible for various administrative and office duties: answer 8-line switchboard, greet customers, distribute invoices, maintain archive room and other various records, billing of the days shipments, transmit orders to be shipped from other locations, process return authorizations and follow-up, open and distribute mail, handle confidential materials, enter orders and credits, place orders for various supplies, receive products into inventory, maintain office equipment and order supplies and… Show more Responsible for various administrative and office duties: answer 8-line switchboard, greet customers, distribute invoices, maintain archive room and other various records, billing of the days shipments, transmit orders to be shipped from other locations, process return authorizations and follow-up, open and distribute mail, handle confidential materials, enter orders and credits, place orders for various supplies, receive products into inventory, maintain office equipment and order supplies and services, train and assist others in various aspects of the job, knowledge of Microsoft Outlook, Work and Excel, extensive 10-key abilities and other various duties and special projects. Show less

Customer service, sales, open new accounts, answer phones, handling of money and confidential materials, train and assist new hires, extensive 10-key abilities