Juliet Mcdermott Email and Phone Number

EA support to 3 directors and the GFC Team of 25Arranging all travel, domestic and internationalWriting up minutes of Team Meetings and Focus GroupScheduling all "huddle" meetingsDiary & In box management for the 3 directorsOrganisation of social events (e.g. lunch after year end results, office bake off)Organisation of community day and away day

Managing fast paced and ever changing diaryTravel arrangingCompilation of Board PapersMinute taking at Board Meetings

Providing first class admin support to MD and CTO and their teamsExtensive diary and in box managementArranged extensive travel itineraries Managed the team's SharePoint site as well as editing the various newsletters and internal communication emails

• Provided EA support to SVP Sales (Europe) and SVP HR (International).• Delivered high level administration support to an office of over 60 people.• Maintained complete and accurate records of all annual leave and sick leave and liaised with both HR and payroll to ensure all employee records were up to date.• Undertook training for all new staff on the company systems• Arranged international and domestic meetings and travel itineraries, co-ordinated hotel accommodation, transport, visas and hospitality. Ensured all documentation and presentations that were required for any travel were accounted for. • Attended sales events in Europe to ensure meeting room bookings at venue were available and produced timetable for client meetings. • With the US office arranged all London employee meetings, including negotiating with hotels and conference venues for space and rooms. Ensured the CEO was appraised at all times of the itinerary and timeline for the employee meetings.• Programme administrator for the corporate charge card scheme and ensured all statements/invoices were reconciled in a timely manner.• With the aid of the Business Continuity Director in the US, produced a Disaster Recovery programme for the London office• First point of contact for all visiting overseas colleagues and clients.• Maintained the security access system and alarms. Arranged monthly IT meetings to ensure all IT projects were up to date and to resolve any outstanding issues.• Maintained the London office SharePoint site on the company’s intranet.• Worked with IT to ensure all day to day issues were resolved as speedily as possible.• Chair of the company Employee Association and as part of this function organised a number of company events including the annual summer and Christmas party.

Delivering high-level administrative support services and leading a team of administrators. Performing intricate diary arrangements for the three London partners, utilising negotiation skills to confirm meetings, optimising time for key players.Initiating, receiving and following up on calls and emails from internal and external clients, taking messages and responding appropriately.Organising meetings and events at all levels and preparing associated documentation. Attending meetings to take notes and produce minutes on behalf of the Executive Committee.Arranging international and domestic meetings and travel itineraries, co-ordinating hotel accommodation, transport, visas, hospitality, documentation and presentations.Managing the facilities management function, including liaising with building landlord regarding office facilities. Liaison with suppliers regarding invoicing and ordering.Effectively using NBS Administrator for preparation of Notices and Certificates.

Performed extensive diary management on behalf of the two Directors.Handled all personal correspondence for both directors.Co-ordinated client events in line with management requirements. Dealt with local newspapers for advertising. Negotiated with suppliers for office supplies. Project managed office move. Ensured Health & Safety procedures in place and maintained.PA to National and European Directors

Extensive diary and travel co-ordination within Europe and in the US for three Directors.Provided extensive administration support for a team of forty.Booking of external conferences and arranging external courses. Archived filing and introducing new filing system. Acted as lead for the department office move from Hanover Square to Canary Wharf.

Handled incoming post and sending communication on behalf of management.Typed up surveyor reports and other paperwork.Liaised with suppliers for stationery and other office supplies.Booked couriers.Processed invoices and fee payments. Archived files after job completion.

Liaised with landlord regarding rent review for offices and regarding maintenance of the buildings. Handled outside contractors.Produced company handbook outlining aspects of each department's role.Project managed internal office move. Liaised with recruitment agencies and newspapers regarding advertisements for new staff.