Operations Manager
CurrentAdministration• Regularly meeting in management with emphasis on compliance with PATH and local policies• Take lead to ensure efficient and effective administrative support to office administration and project teams;• Further optimize the office administrative workflow management;Finance • Work with HQ to develop/modify appropriate financial policies and procedures• Periodically meet with PADMs and project teams to discuss financial issues. • Check/Approve individual, program & office expense • Annual Accounting Year End Closure• Lead PADM team on annual budget preparation• Take lead on Quarterly Budget Report process;• Supervise and monitor office OH and Business & Proposal budget expenditures;• Field office quarterly budget plan and actual expense review;• Monthly tax filing and submission;• Be responsible for identifying and working with local accounting/legal firm(s) regarding office external and internal auditing;• Office inventory checkup regularly HR• Communicate with China office attorney, and local HR agent on labor law and policy updates; • Coordinate between staff and HR team in promotion & in-grade adjustment process • Ensure China HR documents updates with the needs and the adherence to relevant PATH procedures and local policies;• Annual Benefit Request update; • Review of monthly staff salary preparation and payment • Coordination of staff PPC process each year.Legal Affairs • China office Registration update • Legal documents for expatriates;• Updates annual office inspection recordFacilities • Office Lease renewal;• Take the lead of manage office systems (e.g. IT, communication, equipment, information services, and facilities) according to HQ regulations.
