 Handling all the activities of housekeeping, security, cafeteria, reception, parking lot etc. Vendor Management starting from researching and sourcing them, obtaining quotes with pricing, capabilities, turnaround times, and quality of work, negotiating contracts, managing relationships, assigning jobs, evaluating performance and timely payment. Defining policies and process related to the function and be responsible for implementation in company. Responsible for the maintenance and handling of all the infrastructure and equipment such as Gen Set, Electrical Panels, Fire Fighting System, Transformer, Servo Stablizer, HVAC, Lift, Office equipment, Furniture, Vehicles, Building, Online UPS, Biometric, CCTV, Access Control etc. Coordinating for travel arrangement, Hotels booking, cab arrangements as per the request. Responsible for complete building security both electronic and physical security. Liaising with government departments for smooth services and operation of the organization. Maintaining the pantry, lunch arrangement for foreign visitors/clients and general office environment. Arrange onsite and offsite events as scheduled. Horticulture management- Company park, indoor plants, outdoors plants etc. Maintaining inventory & keeping proper record of all company assets. Purchase, Storage and issuance of housekeeping, stationery, cafeteria, IT equipment, and other assets. Interacting with different vendors for executing the repair and maintenance work. Look after AMC of all equipment to view overall efficiency. Guide and supervise all the outsourced staff and review the current workflow & processes and ensure optimum utilization of existing resources. Look after Petty cash, Printing work, Employee Mediclaim, lease, rent, maintenance agreements.

 Procurement management. Vendor Management. Facility Management. Travel & Transport Management. Budgeting & Cash Management. Event Management. Security Management. Annual Maintenance. End to End Salary Processing: Attendance Collation, Leave Management, Salary Advance, Monthly deductions, Reimbursement. Processing of FNF. To ensure that employee is getting, I Card, Visiting Card, Seat, Laptop/ Desktop, and Bank account number on day one of joining. Prepare and provide all relevant HR letters/ documents/ certificates as per the requirement of employees. Recruitment & Selection of Employees.

 Ongoing upkeep of the office and safe and clean environment for the staff. Housekeeping management. Supervision of Ground staff and drivers. Maintaining relationship with the quality vendors those are reliable and cost effective. Maintenance of all office equipments, including periodic preventive maintenance. Taking care of Travel Desk: - Domestic & International Booking (accommodation and flight booking both domestic and international). Cab arrangement as per the request. Budget preparation for various events and office infra work. Advance requisition preparation. Calculating and comparing costs for required goods or services to achieve maximum value for money. Preparing Approval Memo, Agenda Report and Purchase Order. Taking care of AMCs and Horticulture. Catering & Vending. Cafeteria management. Arranging Important Events like Halloween, Christmas day, New Year, Design Public, Health Public Events. Taking control of Petty Cash. Taking Care of Company Guest House-Gurgaon, Patna, and Bangalore. Coordinating with Accounts Department regarding Budget. Arranging Lunch for Senior Management. Taking care of the Asset Management like Desktop, Laptops, Sim cards, Data cards, Adaptors, Mobile Phones, Handy cam, Still Cam, Voice Recorders, Tripods, Sound System etc. Vendor Management, Vendor Development, Vendor Negotiation is my major role. Directing and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling. Getting the ID Cards and Business Cards made of the entire employees. Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies. Coordinating and leading one or more teams to cover various areas of responsibilities.

Recruitment and selection of employees, handling interviews, offer letters, work experience letters.Maintain of attendance registers, overtime and handling full & final cases.Appointment letters and compilation of all employees.Termination regarding problems.Maintain all the registers such as- Muster Roll, Wages Registers, Fine Registers, Damage or Loss Registers, Overtime Registers, Leave with Wages Registers, Advance Registers, and Accident & Dangerous Occurrence Registers etc.Visited Gujarat, Himachal Pradesh, and Mathura Refineries to complete the statutory compliance. TRAVELHandle travel accommodation.Handling arrangements of Hotel.Compiling and recording of travel arrangements, travel policy suggestions and monitoring, reporting to Management & timely MIS, etc.HOUSEKEEPING (WORK AREA MANAGEMENT)Managing housekeeping Services, maintaining weekly and monthly cleaning schedule.Ordering and maintaining Inventory control for Chemicals and material used in Housekeeping.Maintaining record for attendance, ESI and other admin related documents for the vendor staff.Making and sending bills for further process to the billing team.SECURITYIn charge of security at the office premises.Physical Security Management, Access Control Systems.Training the staff in fire fighting and safety measures.

 Monitoring all administration related activities including Vendor Billing, Asset Management and Purchase Orders. Managing stationary and responsible for closing Admin helpdesk requests for these services. Periodic review of service level agreements’ with vendors and procurements of goods and services. Handling customer complaints and request. Handle all employees issues related to facilities and resolve on time. Designing internal control and tools to monitor the efficiencies of various operational areas to optimize resources utilization and minimize administrative cost. Preparing monthly MIS Reports related to monthly consumables and maintenance report.