Provided administrative and business support to the SVP, Director of Agency Partnerships/Category Strategy and CMO of Rocket Fuel IncScheduled & organized complex activities such as meetings, booking conference rooms, catering for high profile clients and senior leadership,handled scheduling international & domestic conference calls with clients/global leadership Scheduled & reserved all travel arrangements domestic & international flights,booked hotel reservations,car services for the SVP and CMO as well as high profile clients and VIP’s Processed and maintained expense reports, receipts, files, records, created PowerPoint decks, including all other assistanceSupported Executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that could not be brought to the attention of the SVP or CMO Organized and prioritized highly confidential information and calls, replying to contacts of high ranking individuals from national or international firms involving unique situations including greeting corporate executives, celebrities, exercising diplomacy and discretion at all times Performed a wide variety of duties above and beyond the typical Executive Assistant, ie: Event planning- Strategy Team Summit & Global Sales Conference Coordinated meetings in various cities in Denver, CO & Cancun, MX for 250+ global senior leaders and sales department Customized individual agendas, menus/catering, dining, receptions, media presentation equipment, and supplies for time sensitive deadlines,booked transportation,reserved blocks in multiple hotels Acted as a liaison between hotels, restaurant management, and local vendors to ensure smooth transition for meetings and events by providing onsite assistance Made spending decisions regarding contracts and agreements, processed invoice requests and expensed reports, in order to manage numerous project budgets

Provided administrative and business support to the COO of Mediabrands,N. America and Global CMO of Communications,UM Scheduled & organized complex activities such as meetings, booking conference rooms, catering for high profile clients and senior leadership,handled scheduling international & domestic conference calls with clients/global leadership Scheduled & reserved all travel arrangements domestic & international flights, included processing travel visas for country requirements and other document needs for entry, booked hotel reservations, car services for the COO and CMO as well as high profile clients and VIP’s Processed and maintained expense reports, receipts, files, records, created PowerPoint decks, including all other assistanceSupported Executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that could not be brought to the attention of the COO or Global CMO Organized and prioritized highly confidential information and calls, replying to contacts of high ranking individuals from national or international firms involving unique situations including greeting corporate executives, celebrities, exercising diplomacy and discretion at all times Performed a wide variety of duties above and beyond the typical Executive Assistant, ie: Event planning-Global Summits Coordinated meetings and events for 7 days in various cities in CA, for 75+ global senior leaders Customized individual agendas, menus for catering, dining & receptions, media presentation equipment, and supplies for time sensitive deadlines, booked transportation and reserved blocks in multiple hotelsActed as a liaison between hotels, restaurant management, and local vendors to ensure smooth transition for meetings and events by providing onsite assistanceMade spending decisions regarding contracts and agreements, processed invoice requests and expensed reports, in order to manage numerous project budgets

Schedule and organize complex activities such as meetings, travel arrangements, conferences and event planning for Managing Director and his direct reportsSupport executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that could not be brought to the attention of the Managing Director or SVP Performing a wide variety of duties above and beyond the typical Executive Assistant tasks during the transition from start up to a more robust business Performing in an Office Manager capacity by assisting in HR, IT Support and administrative duties for Finance and Accounting including all other assistance as neededMaintain confidential HR files and records for employees to ensure compliance with government requirementsCreate and maintain organization chartManage and distribute vacation/time off tracking for the New York and LA officeSupport new hire and termination processes including enrollment and cancellation of benefitsWork independently with team on special projects Organize and prioritize highly confidential information and calls, replying to contacts of high ranking individuals from national or international firms involving unique situations including greeting visitors Create and design general correspondences, memos, charts, tables and proofread copy for spelling, grammar and layout to make appropriate changes when needed

Perform administrative duties for three Executive Managers including maintaining executive calendar, traveling arrangements, drafting confidential documents and reportsHandling reduction and prevention of loss claims for high profile accounts by identifying operational gaps, trends and daily activity analysis Coordinate weekly meetings to create business statistical visibility with my direct reportsManage relationships between security and senior management to ensure customer satisfactionProcess and organize customer service requests for status of delivery for merchandise business to businessOrganize data via spreadsheets for trending purposes and auditingAchieve company goals by brokering relationships cross departmentallyManage office duties including incoming service requests and department documentation management

Managed processing authorizations, fee requirements, retrieval of records and time entry for billing clients. Responsible for managing urgent authorization requests and follow upsReconstructed and implemented file continuity (our disaster recovery after September 11) by coordinating staff and organizing case documents for head quarters and satellite officesManaged 1,500 cases for 59 attorneys, which includes up to 40 record retrievals for each caseData processed critical information for all attorneys via firms data base including processing expense reportsFiled court documents for attorneys to and from court Successfully trained new hires Achieve company goals by brokering relationships cross departmentally