Karen Goldsmith Email & Phone Number

Waltham, Ma

• Assemble Employee Benefits Guide using Adobe Acrobat Pro DC• Create job descriptions to recruit administrative staff through LinkedIn and Indeed• Set up Quick Parts to expedite enrollment for health, dental, and insurance benefits• Collate personal information for 75 employees to determine cost of insurance advantages• Compile health insurance applications and benefit waivers during Open Enrollment• Arrange for catering for weekly and special speakers’ presentations • Use DocuSign to send legal documents and receive signatures for future employment• Track new hire dates using Excel conditioning formatting and formulas to send out new employee paperwork• Maintain emergency contact information• Support Quality Assurance manager in closing out Good Practice Management training• Keep up-to-date records for employees in ADP and Employee Navigator• Maintain org charts using Lattice and Visio

Needham, Ma

• Administered calendars for Senior Billing and Coding Managers• Generated monthly mail-merged embryo storage correspondence• Performed daily EPIC updates of Charge Review and Coding follow-up work queues• Produced weekly encounter reports and pivot tables to track all unresolved billing entries for providers to reduce delinquency status

Newton, Ma

• Provided maintenance of centralized system for approval of new, updated, and obsolete NWH policies, and notified staff of daily changes• Followed directions outlined in “The Harvard University Faculty of Medicine General Instructions for the Preparation of Curriculum Vitae” in order for the Chief of General and Acute Care Surgery to submit application for his academic appointment as assistant professor• Compiled General and Acute Care Surgery and Colorectal Surgery on-call schedules and posted same to Intranet

Belmont, Ma

• Coordinated logistics (registration, IT support, and catering) for major events such as welcoming freshman social workers, fundraising, and celebrating senior social workers’ accomplishments• Designed online fill-in forms using content controls in MS Word to make data entry more efficient, reduce errors, and ensure consistency for social workers’ process for patients’ weekend release program• Designed Excel spreadsheet to track social workers’ floating weekend staff to determine which departments required the most coverage and to tap into other resources to decrease overtime costs

Needham, Ma

• Managed Microsoft Outlook calendars for seven team members• Scheduled on-site and off-site meetings with internal groups and collaborators• Coordinated and arranged all aspects of domestic and global travel• Processed expense reimbursement requests• Produced and updated reports, presentations, and spreadsheets using Word, PowerPoint, and Excel • Maintained inventory of office supplies/equipment• Compiled information for society membership applications• Provided receptionist duties• Notarized patent documents

Boston, Ma

• Organized $10M portfolio for collaboration and third-party agreements, ensuring timely payments and reducing outstanding costs and absorption of late charges resulting in a $200K savings per year• Orchestrated financial transition of Basic Research and Finance groups by converting Ariba PO's to SAP (multinational software that manages business operations and customer relations) shopping carts for the entire Boston site; point person for assistance to all employees during this period• Designed and maintained Microsoft SharePoint Finance team space managing permission levels and tracking all documents related to headcount, forecasting, profit sharing plan, and capital purchasing• Administered MBTA Commuter Pass and parking programs for 400 employees with custom-designed Microsoft Access database that contributed to the reconciliation off monthly-imputed taxation subsidies to meet obligations to the Transcribed minutes for the following groups: Research Operations staff meetings, Environmental Health & Safety team, IACUC (Institutional Animal Care and Use Committee), and followed up with action items• Reconciled monthly department headcounts vital to budget decisions• Fostered relationships with members of The Fenway, Boston-based charities, and Longwood Medical Area by processing grants and donations and supporting mentoring programs• Supported 42 employees under Research Operations, utilizing Microsoft Word to produce routine correspondence, mail merge documents, and administrative management of special projects, e.g., New Employee Reference Guide (TOC and Indices), annual corporate audits, and IACUC license submission process• Coordinated logistics between Facilities Management and over 200 scientists for relocation of workforce resulting in minimal work productivity interruption

Westwood, Ma

• Created Microsoft Excel pivot tables and charts to analyze the promotional efficiency of sales teams and determined where improvement was needed to generate higher sales volume• Planned on-site and off-site meetings, involving hotel arrangements, agendas, breakout schedules, catering, teleconference and video conferences, electronic travel arrangements, and related expense reporting• Interacted with Human Resources by coordinating team-interview schedules for new hires, tracking the hiring process for federal audits, and facilitating the separation of terminated employees

Paralegal Certificate, 3.7

Associate Of Science (A.S.), Magna Cum Laude, Legal Administrative Assistant/Secretary, 3.6