Complex diary and email managementManage meeting preparation time and gather information to ensure Director is fully briefedArrange team and client meetings including facilities, catering and documentation preparation Take actions at meetings and track the progressGather information from Heads of Departments and prepare monthly board reportComplete monthly expenses for Leadership TeamConduct Health & Safety Risk AssessmentsPrepare documents using Word, Excel… Show more Complex diary and email managementManage meeting preparation time and gather information to ensure Director is fully briefedArrange team and client meetings including facilities, catering and documentation preparation Take actions at meetings and track the progressGather information from Heads of Departments and prepare monthly board reportComplete monthly expenses for Leadership TeamConduct Health & Safety Risk AssessmentsPrepare documents using Word, Excel, PowerPointRegular use of Microsoft TeamsAd-hoc tasks for the wider Leadership TeamDemonstrate complete confidentialityAct as the first point of contact for telephone calls and visitorsStrong relationship building with clients, Leadership team and the wider Operations teamEncourage team and others to approach me directly and respond to requests without the Directors inputProject Manager for 5-month implementation and post go-live support of new biometrics time & attendance system Developed further knowledge and understanding of the business by working 1 day in each of the 7 Operations departments in order to manage and prioritise workload effectively and make appropriate decisions. Show less

I took the opportunity to take the summer off to work on a long-awaited house renovation project, complete online courses (PA Diploma, Project Management Fundamentals) as well as ad-hoc temp work.

PA responsibilities to the CEO (and other Directors) including: Demonstrating complete confidentialityAct as first point of contact for CEO telephone calls and visitorsSuccessful relationship building with Clients and their PA'sComplex diary and email managementTravel bookings, foreign travel schedules and visa requirementsArranging client meetings including external venues, catering and documentation preparationManage CEO’s meeting preparation time and gather… Show more PA responsibilities to the CEO (and other Directors) including: Demonstrating complete confidentialityAct as first point of contact for CEO telephone calls and visitorsSuccessful relationship building with Clients and their PA'sComplex diary and email managementTravel bookings, foreign travel schedules and visa requirementsArranging client meetings including external venues, catering and documentation preparationManage CEO’s meeting preparation time and gather information to ensure CEO is fully briefedTaking minutes of meetings and tracking the progress of the actions from those meetingsHoliday cover for the Chairman’s PA taking minutes at plc Board meetings Gathering information from Executive Team and preparing monthly Board reportChecking expenses for CEO’s direct reports to ensure accuracy before CEO for approvalPreparing documents in Word, Excel, PowerPoint and VisioAd-hoc tasks for other Board DirectorsOrganising conferences, seminars and staff eventsMentor Office Administrator Additional Responsibilities:Key go-to person for colleaguesKeeping company organisational charts up-to-date using Microsoft VisioVarious ad-hoc projects such as involvement in office moves/transfer of client database etc.Assist with HR dutiesTraining new admin staff and arranging induction programmes for all new employees. Show less

Responsible for the in-house recruitment process for Ingenta including:Liaising with recruiting managers to discuss new roles and agree advertising plansWriting job ads and posting to online job boardsUsing LinkedIn Recruitment Tool: setting up recruitment projects, searches, notes, tags, approaching potential candidatesSearching CV databases for relevant candidatesCreating candidate pools, making connections and networking for future opportunitiesLogging and… Show more Responsible for the in-house recruitment process for Ingenta including:Liaising with recruiting managers to discuss new roles and agree advertising plansWriting job ads and posting to online job boardsUsing LinkedIn Recruitment Tool: setting up recruitment projects, searches, notes, tags, approaching potential candidatesSearching CV databases for relevant candidatesCreating candidate pools, making connections and networking for future opportunitiesLogging and assessing all applications, completing short telephone interviewsSetting up interviews and sending feedback to candidatesJob offers and setting up new employee's including induction programmeObtaining candidate reference checksLiaising with HR throughout the process. Show less

I took 2 months leave to travel Hong Kong and East Coast of Australia.

UK Marketing contact for the company, liaising with the US Marketing Department and assisting in all marketing activities in addition to UK sales support tasks including:Direct mail campaignsCoordinating and attending events including customer conferences, trade shows and UK company days. This included booking venues, catering, audio-visual equipment, layout, presentations, marketing materials, guest lists, invitations, visitor badges, registration, exhibition stand orders and… Show more UK Marketing contact for the company, liaising with the US Marketing Department and assisting in all marketing activities in addition to UK sales support tasks including:Direct mail campaignsCoordinating and attending events including customer conferences, trade shows and UK company days. This included booking venues, catering, audio-visual equipment, layout, presentations, marketing materials, guest lists, invitations, visitor badges, registration, exhibition stand orders and setup of stand, and post-event activitiesMonitoring and printing marketing materials and assisting in developing new materialsInvolved in the research, design and creation of a new company website using Adobe Dreamweaver and responsible for maintaining itSending out monthly Customer Service Surveys via Survey Monkey and collating responses into a reportProviding Sales support arranging customer meetings, administration tasks, Outlook reminders, collating monthly sales forecast updates, preparing documents, attending and taking minutes of sales meetings. Show less

Providing secretarial and administration service including:Formatting proposals and presentations in Microsoft Word and PowerPoint Maintaining company client database and creating Mailing lists and sending MailshotsBooking all travel: flights, hotels, trains, car hireAssisting in organising conferences & seminarsUpdating sales forecast including attending monthly sales meetings and taking minutes.

Telecommunications Department:Processing orders - producing delivery notes, purchase orders and invoicesLogging system faults and allocating to the field engineersBooking in and out of equipment that came in for repairs and allocating and releasing stock items.

Producing monthly listings and graphs of the quoted sales figuresTaking minutes of meetingsOrdering sales brochures and stationeryReplying to sales leads and updating customer databaseHoliday/sick cover for the Senior Secretary.