Karin Swanson Email and Phone Number

• Support Senior Vice President, Development and Delivery; Vice President, Marketing; Vice President, Operations • Process in Concur monthly credit card expenses for executives and approve expense reports for their direct reports• Audit and reconcile incorrectly submitted expenses from August 2013 to present• Arrange domestic and international travel for executives and approve direct reports’ travel• Facilitate team off-site leadership team meeting; edit and approve BEO, catering, PowerPoint and agenda• Coordinate off-site executive customer meeting; arrange car service for clients, create badges and Marketing materials• Create and build positive rapport with customers and their assistants; edit Marketing cards and excerpts for grammar and spelling• Translate to French & Spanish Marketing’s holiday cards, customer greetings and key phrases. Approve translations in Smartling • Edit PowerPoint presentations for grammar, spelling, context and technical effect• Project coordinator for office move to brand new building and assist with office layout, contracts, blueprints and deadlines• Manage in MS Project office move tasks, contacts, minutes, duties and punch list• Purchase and manage office supplies; review and approve all office procurement

• Provide exceptional support to Vice President & Global Head of Global Safety Assessment and to Global Head of Biologics Safety Assessment• Support 5 Executive Directors and 6 Directors as well as their team members• Arrange domestic and international travel for 40 associates• Maintain Excel budget for scientific lab equipment, including CAPEX • Create and maintain purchase orders through Ariba for department studies, vendors and consultants and work closely with Finance to ensure that payment is being sent punctually• Process monthly credit card expenses for 9 associates through Concur • Schedule meetings and agenda for 3 reoccurring team meetings• Create and update SharePoint sites for 3 teams• Current on multimedia insertion into PowerPoint, Adobe InDesign CS6, Microsoft and Google Products • Publish quarterly departmental newsletters using Adobe InDesign CS6• Train new employees in SharePoint, LiveMeeting, Outlook, Lync, Excel, PowerPoint, Word, Concur, Ariba, HR Core (SAP), Engage (conference room booking) and WebEx • Manage employees' information in work databases, being HR Core (SAP), Persilog, HRG and GDDB systems• Assist all department new hires with registering for benefits, navigating the external benefits web sites, ordering an iPhone, ordering a corporate credit card and and any other needs.• Facilitate Boston Area Pharmaceutical Toxicological Group (BAPTG) & North East Society of Toxicology (NESOT) external conferences at Novartis• Coordinate domestic and international department meetings• Schedule meetings and interviews for 16 managers and other department employees• Organize interview itineraries for candidates as well as book their travel• Process expense reimbursements though Ariba for interview candidates • Facilitate and organize multiple office moves• Collaborate with department admins on large internal meetings, managers' travel to their sites and department SharePoint sites

• Provided excellent support to Vice Chair of Radiology/Executive Director of Center for Evidence-Based Imaging• Provided excellent support to 4 Directors at Center for Evidence-Based Imaging as well as their team members• Managed 2 C-suite offices with many high level executives and their teams and admins• Responsible for ordering supplies and analyzing their consumption• Managed budgets using Excel and maintained supply purchases and invoices for 2 C-suite offices • Scheduled meetings with all vendors and responsible for communicating with them on a weekly basis• Created and updated 10 SharePoint sites and trained colleagues on how to use SharePoint• Manager for all audio-visual equipment in 2 executive board rooms • Wrote agenda for various executive board meetings and responsible for meeting summaries• Assisted with preparation, organization and grammatical editing of grants for Vice Chair & Executive Directors• Provided specialized writing and editing support for radiological articles, curriculum vitae and bio-sketches• Trained new admins in office procedures and SharePoint• Booked travel for numerous national and international conferences• Trained colleagues in complex software programs

• Acquired extensive experience in presentations utilizing Smart Board and PowerPoint technologies• Communicated regularly via e-mail with parents and colleagues • Created a computer filing system of course material & school-wide curriculum• Performed a systems evaluation of curriculum and improved efficiency and methods to meet goals of new Spanish I textbook.• Analyzed a multi-dimensional organizational schedule to develop a long-term strategy for best use of new school facility and its resources.• Was selected three times for the highly responsible role of a chaperone traveling domestically and internationally, requiring constant logistical management throughout the travel experience.