Kat Anderson Email & Phone Number

West Midlands

Broome, England, United Kingdom

United Kingdom

Birmingham, United Kingdom

OutlineProviding support across the entire organisation in a range of areas to ensure the smooth running of the Vegan Society offices, as well as human resources, administration and front of house. All whilst maintaining a high level of professionalism and adhering to GDPR and HSE guidelines. Key ResponsibilitiesOffice Management• Managing security• Maintaining and obtaining office equipment• Maintaining utilities such as heating, electrics and air conditioning• Arranging office services such as cleaning, waste disposal and recyclingHealth and Safety Management• Managing our first aiders and fire marshals• Arranging training• Writing and communicating our health and safety polices in line with HSE regulations. • Arranging the servicing of all of our safety equipment.• Performing DSE assessments with staff members and ordering equipment needed.Human Resources Administration• Managing the organisations HR software (Breathe HR). • Onboarding new employees. • Working with our HR consultant to ensure our policies and procedures are up to date and compliment with employment law. • Writing guidance documents for our line managers and employees. Front of House • Answering the phone to a variety of different people including suppliers, clients and members of the public. Transferring calls, taking messages and answering questions/ giving advise relating to the charity’s objectives. • Opening and distributing post• Answering the door to guests and seating them for meetings• Managing the charities info@ mailboxAdministration • Booking meetings on behalf of senior management and trustees• Sending all staff emails to inform employees of upcoming events and organisational changes. • Proof reading• Booking travel and accommodation• Arranging training coursesStaff Wellbeing • Planning events such as Christmas parties and away days• Planning cards and gifts for birthdays and milestones• Creating wellbeing initiatives• Mental Health First Aid

Birmingham, United Kingdom

OutlineTo provide financial administration support across the charity whilst also devising processes to ensure that the department is well run. Key Responsibilities • Creation of financial paperwork• Financial administration• Devising and maintaining processes • Credit control • Reporting of financial figures to senior management • Supporting the Finance Manager • Budgetary planning and reporting.

OutlineProcurement of all machinery and equipment for construction sites across the United Kingdom. Key Responsibilities • Procurement of essential items and services for an average of 5 construction sites at any one time. This included machinery, equipment, aggregates, haulage, PPE, site materials and consumables.• Acquiring temporary staff for both construction sites and our offices. • Booking training courses• Supplier management and negotiation• Budgetary management and reporting to senior management• Tracking of company assets using online tracking program called Asset Guard Pro.

OutlineManaging the companies invasive weed treatment programme through logistics, coordination of site visits, reporting and staff management.Key Responsibilities • Logistics of the treatment programme for an average of 10 sites. • Management of site staff• Client correspondence regarding tender progression, site access and challenges that may have arisen during the course of treatment.• Preparation of estimates and valuations using Sage Evaluate and Microsoft Excel.• Creation of final reports for clients by collating data from site staff to produce an accurate summary of the works. • Procurement of equipment

As an administrative assistant my duties included, assisting my colleagues and director with tasks such as scanning, photocopying, preparing correspondence and populating spreadsheets. I was also responsible for the day to day running of the office which included answering the telephone, welcoming guests and seating them for meetings, minute taking and ensuring that the office was tidy and presentable.This position taught me a lot about the running of a busy office and the how to effectively manage my duties.

Accounting And Finance, Distinction

AAT Level 2

Access To Higher Education

Advanced Diploma In Procurement And Supply, Procurement