Kate Bodnar Email & Phone Number

Sydney, Australia

• Provide extensive diary management support to General Managers, including the sourcing and collating of relevant materials for all meetings.• Effectively develop and manage relationships with managers and the Assistants to senior executives across the Group and external contacts.• Coordinate all team events and functions including but not limited to – budget management, sourcing event location, catering, materials & resources, site set-up.• Assist with expense management for General Manager and Executive Managers by processing expense claims using Bank systems and within Bank guidelines.• Coordinate all purchasing for team resources including but not limited to – stationery, IT&T hardware & software.• Maintain the Asset Register for team resources (including contractors).• Diary management and prioritization• Assisting with the management of the sales pipeline via Excel and in-house systems• Organisation of client meetings.• Accurate and timely processing of expenses.• Provision of ad hoc administrative services to include document/presentation preparation in MS Word, Excel and PowerPoint.• Relief for EA's

• Managing diaries for IFS GM Capability Transfer Projects as well as managing diaries for EGM’s when EA’s are on leave.• Book travel for IFS Team in Sydney and assist with travel arrangements for offshore EGM’s.• Process invoices and expenses globally.• Relief for EA's• Administration & Logistics including security access, IT requests, office supplies, security access passes for offshore staff.• Preparation of travel & accommodation for offshore staff• Presentation preparation

• Managing a fast paced professional environment.• Greeting and managing client meetings.• Meeting and boardroom management, room requests via internal CBA staff and communicating with customers to ensure all booking information and details have been captured.• Working closely with the Events Team, wait staff and kitchen staff• Managing maintenance requests and providing clients with administrative support.• Training of new staff in systems and procedures.