Kate May Email & Phone Number

Australia

Melbourne, Victoria, Australia

I have been working as the Senior Payroll Officer in a team of 5 in the Payroll department (1 Manager, 2 Officers, 1 Admin) for this well-known Hospitality company. Contributions and Achievements:• Running of weekly & fortnightly payruns of approx. 5,000+ active employees using the computer package ACCESS MicrOpay Meridien, and Time & Attendance (T&A) system Human Force, as well as the online email ticketing/query system (HelpDesk), employment update system for variations/terminations/transfers etc (Sharepoint), and onboarding record management system (Page Up)• Processing & interpretation of the following Awards & EBA's (but not limited to):o Coles Liquor Group (CLG) Enterprise Agreemento Hospitality Industry (General) Award 2010 (HIGA)o Clerks – Private Sector Award 2010o National Employee Standards• Processing of weekly/fortnightly payrolls for nationwide venues in Victoria, Western Australia, South Australia, Queensland, Tasmania, New South Wales, Northern Territory, as well as a New Zealand payroll. • Upkeep & implementation of new starters from the online portal to the pay system, ensuring all relevant data was updated & included, ready for integration back to the Time & Attendance program• Calculation and processing employee deductions, payroll adjustments, backpays and termination payments• Answering payroll enquiries from employees, venues, management and third-party stakeholders• Processing & upkeep of all Centrelink & Child Support notifications, deductions & payments• Maintain employee records in both payroll and time and attendance systems• Payroll reporting including month end requirements• Monthly Super reporting & submission to clearance house• Payroll Tax preparation & submission• Maintenance & upkeep of records in HostPlus super online portal

Melbourne, Victoria, Australia

As 1 of 5 Payroll Officers in a team of 7 Payroll members for Yarra Trams (KDR), I was responsible for all aspects of the Payroll process, from time & attendance management (Hastus), to payroll processing & data checks in our payroll system (ADP Payforce). I performed the processing of the weekly/fortnightly payrolls for Brunswick, Essendon, New Preston, Southbank & Tram Hub depots, with approx. 2,500 active employees on our books (in total) at any given time. I was given the task of producing the weekly SLNC reports for us to evaluate any SL entries which exceeded employee entitlements. I also helped run and manage the New Starter Drivers list, updating all relevant systems (ADP & Success Factors) ensuring all payroll data was up to date, payslip access was set up, all relevant structure parameters (leave entitlement, pay rate/level, employment type, etc) were entered correctly. I was also responsible for the weekly processing of any Medical payments. The team as a whole was responsible for their depots to complete the online onboarding process as well, ensuring all data & documents were loaded correctly, and anything missing was followed up with the relevant Manager/depot. I also had the task of Monthly preparing, lodging & processing the Income Protection payments for Wage Guard, ProtectNET & Affinity/Empire. I was also responsible for the participating & completing of the usual payroll processing tasks – report generation, terminations, new starter entries, database upkeep, site correspondence, replying & solving of payroll enquiries, etc, and any other adhoc duties as required (reproducing documents for the hard copy file, producing LWOP reports for the Payroll Manager as needed, etc)

Australia

As 1 of 3 Payroll Officers in a team of 5 Payroll members for Delaware North, I was responsible for all aspects of the Payroll process, from time & attendance management and interfacing (TimeTarget Humanforce), to end to end payroll processing in our payroll system (ADP Payforce). I performed the processing of the weekly & fortnightly payrolls for several Australian & 3 NZ branches, with approx. 10,000 employees on our books at any given time. I was also involved in the implementation & processing of the JobKeeper subsidy when rolled out. I was given the task of training any new employees who joined the team during my tender, ensuring their ability to navigate both systems, knowing where to look for relevant paperwork & templates required, whom to contact for payroll documents or approvals. I also was responsible for the participating & completing of the usual payroll processing tasks – report generation, terminations, new starter entries, database upkeep, site correspondence, replying & solving of payroll enquiries, etc.

Laverton North

As the only Payroll Officer for Metroll Victoria, I was responsible for all aspects of the Payroll process. I performed the processing of the weekly payroll for 6 Victorian & interstate branches, for approx. 220+ employees. I also participated in the daily completion & approval of hours in the time & attendance system (Mitrefinch), I prepared support reports for each department head & branch manager to approve prior to completion of the payrun, I supplied management/branches with reports as required, for budget purposes or tax reporting. I assisted in preparing data for management monthly reports. I set up & maintained details for salary sacrifice Superannuation contributions, Union fees & Child Support payments. I processed, researched & problem solved all enquiries which came in. I was confident & proficient in the process of calculating overpayments, tracking down the error, finding the gross, tax & net amounts, establishing the amount owed to the company, and arranging recovery payments from the employees involved. I maintained the upkeep of information being entered into our payroll system (ANZ Payroll ASCENDER), for both existing employees & new starters. Contributions and Achievements:• Running of weekly payrun of approx. 220+ employees using computer packages (mainly) ANZ Payroll ASCENDER, (and T&A) TMS Mitrefinch. • Dealt with the following Awards & EBA's (but not limited to):o Metroll Victoria Pty Ltd and AWU (Production & Loading Employees) Enterprise Agreement 2016o Metroll Victoria Pty Ltd and TWU (Drivers) Enterprise Agreement 2016o Clerks - Private Sector Award 2010o Clerks (Road Transport Industry) Award 2002o Transport Workers Award 1998o National Employee Standards

South Melbourne

Previously worked as a Payroll Officer for this well-known Labor Hire Company. Delivering key responsibilities in my allocated departments whilst ensuring optimal efficiency & accuracy in all payruns completed. As a team we have strived to lower our error rate, successfully having it drop over 6 months from 1.9% to 0.23%. We have been advised this is well below the industry standard -something we are extremely proud of as a team.Contributions and Achievements:• Run weekly payruns of approx. 400+ employees using computer packages (mainly) Microsoft Navision, (but also) Axiom, TimeMinder, TimeZone & Kronos.• Deal with the following Awards & EBA's (but not limited to):o Building and Construction General On-site Award 2010o Clerks - Private Sector Award 2010o Clerks (Road Transport Industry) Award 2002o Food, Beverage & Tobacco Industry - Frozen Goods Victoria Award 2000o General Retail Industry Award 2010o Graphic Arts, Printing and Publishing Award 2010o Local Government Industry Award 2010o Manufacturing and Associated Industries and Occupations Award 2010o Poultry Processing Award 2010o Road Transport and Distribution Award 2010, 2011 & 2012o Storage Services and Wholesale Award 1999 & 2010o Storage Services and Wholesale Award 2010 - rates as per Health & Allied Managerial Awardo Textile, Clothing, Footwear and Associated Industries Award 2010o Transport Workers Award 1998o Vehicle Manufacturing, Repair, Services and Retail Award 2010o Waste Management Award 2010o National Employee Standardso Varying other EBAs (particularly CEVA Logistics, Coles, Americold, Polar Fresh, Startrack, Versacold, Swire Cold Storage)o Comfortable in the interpretation of such awards & EBAs also• Solely responsible for the weekly break down & coding of timesheets, coding any allowances or entitlements to be issued for my branches (WA, SA, QLD, VIC Transport & VIC Commercial) resulting in approx. 13,000 hrs per week.

Laverton North

• Ran dual weekly payruns of approx. 280+ employees using the computer package Micropay Meridian & the time & attendance system My Workplace (Fushion5)• Dealt with the following Awards & EBA's (but not limited to):o Road Transport and Distribution Award 2010o Road Transport (Long Distance Operations) Award 2010o Private Sector Clerks Award 2010o National Employee Standardso CAHILL TRANSPORT (TRANSPORT & WAREHOUSING OPERATIONS) ENTERPRISE AGREEMENT 2012o CAHILL TRANSPORT MELBOURNE ENTERPRISE AGREEMENT (VICTORIA) 2011/2012.• Was solely responsible for the weekly break down of timesheets, coding any allowances or entitlements to be entered into the system, including any award interpretation.• Solely responsible for the data entry of the weekly payroll as well as confirming all scan-in & -out times on time attendance system prior to payrun's completion.• Ran payrun end to end, from data entry through to advising Supervisor that bank file uploads were ready to complete, including preparation of weekly Payroll Tax payment, weekly employee reimbursement payments, and all pay advise production & distribution.

Bourke Street, Melbourne

Melbourne, Victoria, Australia

Operated as part of a medium sized team (11) coordinating fortnightly payruns for 8 facilities total, 4 each fortnight, ensuring all data is entered & finalised on time for the payrun schedule. Additionally, I supported the team with upkeep of database information such as new starters, overpayments, tax details, super details, etc.Contributions and Achievements:• Responsible for running a fortnightly payrun of approx. 200 candidates per facility (total approx. 800)• Entry of times, grades, job description into payroll system, checking timesheets against existing roster, ensuring all rates/grades are correct as well as times & locations - computer package used: AIM• Dealing with the following Awards & EBA's (but not limited to):o AGED CARE SERVICES AUSTRALIA GROUP PTY LTD, NSWNMA & HSU ENTERPRISE AGREEMENT 2010 o Aged Care Award 2010• Assisted in the upkeep of data with the system & diarising of tasks, such as tax details, payroll & billing details, superannuation details, addresses & personal information, deductions, overpayments processing & follow-up. • Ensured any alterations were loaded into the system prior to each payrun being completed for upload. • Responded to any pay queries received from candidates, ensuring a response was sent through in time with the agreement in place, and that the answer/response was thorough. • Workers Compensation - dealt mostly in making sure payments were made for the correct amount, and that all paperwork was current & up to date. • Ran reports as necessary, such as tracking conversion times to live system, running Times Audit reports to trace prior shifts worked & leave taken, running Payroll Audit reports to check back-pay & whether an issue had already been resolved, reprinting & mailing of Pay Advises as requested, and all other reports as required.

Melbourne, Vic Australia

Worked as a Payroll Administrator for this well-known blue collar recruitment office. Delivered key responsibilities in my allocated section whilst ensuring optimal efficiency & accuracy in all pay runs completed. • Ran a pay run of ave. 380 candidates for VIC & TAS using the computer package WorkDESK• Dealt with the following Awards & EBA's (but not limited to): o Food Beverage & Tobacco Manufacturing Award 2010 o Storage Services and Wholesale Award 2010 o Electrical, Electronic and Communications Contracting Award 2010 o Telecommunications Services Award 2010 o AMWU Labour Hire Agreement / ETU Labour Hire Agreement

Laverton North

Supported the Payroll division as an Administration Assistant, being 1 in a team of 2. Ensured time sheets were broken down & entered within the tight time frame, reporting was completed & supplied within the schedule, as well as up-keeping all data within the system, making sure licenses & personal details were current & valid. Was brought on board to help assist the Payroll manager, allowing her time to be freed up to assist in other areas of the business. Contributions and Achievements:• Ran a weekly pay run of ave. 380 (up to 550) candidates using the computer package FastTrack Enterprise• Dealt with the following Awards & EBA's (but not limited to): o Food Beverage & Tobacco Manufacturing Award 2010 o Vehicle Manufacturing, Repair, Service and Retail Award 2010 o Storage Services and Wholesale Award 2010 o Meat Industry Award 2010 o Cold Storage Enterprise Agreement 2006 o Road Transport and Distribution Award 2010 o Road Transport (Long Distance Operations) Award 2010 o Manufacturing and Associated Industries and Occupations Award 2010 o Business Equipment Award 2010 o Clerical and Administrative Award 2009

Melbourne Area, Australia

• Daily collection of mail & distribution to correct Project Manager along with corresponding file• Corresponding by email or phone with Contractors as to enquires on project status• Processing of invoices & variations received from Contractors & Consultants as to work completed into HiiP and then returning to Project Manager for approval• Distribution & mailing out of Certificates as required for approved variations & invoices once they had been processed and approved by the Project Manager• Processing & ordering of TBS Contract Orders for one-off purchases required by Contractors• General data entry & data entry upkeep on HiiP computer program• General filing as required• Problem solving of outstanding TBS Orders not yet received or required urgently, Contractors chasing payment of invoices, etc• working with upper management to make sure correct data for reporting was received on time• working with other divisions as required when other staff members were away• liaising with other departments as to computer program problems and how they might be solved• office upkeep of stationary & supplies• Training completed as required & instructed

Laverton North

• Entry, reconciliation & discharge of supplier invoices into accounting system (MS NAVISION)• Job, supplier & client data entry into accounting system (MS NAVISION)• Liase with & respond to supplier & client queries• Reconciliation of staff credit card statements/expenses each month• Collection, preparation & submission of employee hours to payroll (weekly) plus some adjustments when required• Preparation & implementation of Inductions for staff on varying projects• Preparation & scheduling of staff entry inductions• Processing & submission of staff leave forms• Liase with field personnel as to orders, site requirements, etc• Submission of Expressions of Interest to potential clients as well as preparation of Tender submissions, including arranging couriers, etc• Generate future leads and cold-call clients as required• Sourcing of potential work/projects • Preparation & submission of license requirements• Organisation & application of building permits• Liase with councils & building surveyors as to particular requirements• Liase with utility suppliers to arrange service disconnections• Upkeep & maintenance of “Job List” (MS Excel based spreadsheet)• Preparation & maintenance of Job Packs (documents required for job sites as per regulations)• Arrange flights, accommodation & transport for interstate projects• Arrange & schedule meetings & teleconferences• Ordering & distribution of consumables & stationary• Raise & distribute invoicing reports as required/requested• Liase with other departments for project requirements (i.e. Transport, etc)• Arrange employee uniforms as needed & record distribution, as well as occasionally ordering & arranging employee & site Personal Protective Equipment (PPE) & signage• Site deliveries as required• Process phone calls• Adhoc & general admin duties

Laverton North, Vic

• Phone enquiries, liaising & troubleshooting for clients• Monitoring & response to 2nd level customer service enquiries• Writing & preparation of monthly Statistics & financial reports for clients• Over-the-phone quoting to clients• Generate future leads and cold-call clients• Monthly & quarterly meetings with clients to discuss issues & rates• Maintenance of client database (GOLDMINE)• Preparation of financial & statistical reports requested from different departments• Front Desk relief, switchboard use, petty cash handling as well as some relief work of other departments (ie. Customer Service)

Melton, Vic

• Prospecting of farm area• Listing presentations & vendor appointments• Buyer appointments / house inspections• Attending & managing of Open House inspections• Generate future leads and cold-call clients• Maintenance & processing of relevant paperwork• Data entry & upkeep of client details in database (iWon)• Weekly reports to Vendors of progress on sale• Scheduled phone calls to clients to touch base & determine current buying/selling status• “Floor time” – time in office to make sure an Agent is always available to clients• Organising of weekly advertising requirements of properties for sale• Some Front Desk relief & petty cash handling

Tullamarine