Administrative Assistant To The Executive Director
Current- Provide administrative support services for executive director and other staff as assigned, including typing correspondence, proposals, reports, newsletters, and informational fliers as assigned; proactively managing.
- Monitor status of telephone system; answer and transfer calls, take messages; document calls; and assure phone coverage for breaks, vacations; retrieve messages from voicemail, maintain agency’s voice mail and.
- Assist with meeting preparation, including board meetings, policy council meetings, staff and community meetings as assigned. Duties may include negotiating rates, reserving meeting locations, creating and sending.
- Organize and stock agency brochures and promotional material to assure that staff has access to materials as needed. Collate information for promotional activities, as directed.
- Order, reconcile, and distribute agency supplies and materials, including office supplies, copier supplies, coffee and kitchen supplies, food for meetings, art gallery supplies, printing business cards, and other.
- Keep records for Agency programs up to date.
Feb 2011 - Present
