Organizing the VP’s Calendars.•Performs administrative and office support activities for multiple supervisors.•Maintain electronic and hard copy filing system•Creating spreadsheets and presentations.•Prepare and modify documents including correspondence, reports, drafts, memos and emails.•Creates and revises, forms, daily, bi-weekly and monthly reports and implementing changes to those reports.•Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.•Maintain office supplies for department•Planning Events, training classes and departmental meetings, etc.•Answered and quickly redirected calls, managed incoming and outgoing calls while recording accurate messages. * Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.

Accounts Payable, Accounts Receivable, Human Resources, Billing and Payroll Taxes and Tax Deposits.•Monitor budget and expenditures and reconciled for all accounts, using Quick Books Accounting System generating monthly reports.•Reconciled departmental accounts monthly using Quick Books.•Receive purchase orders and process invoices for payment•Process check requests for payment or reimbursement for purchases and travel•Collect checks and make deposits•Set up customers, generate billing and track in Quick Books receivables.•Setting up new employees, Payroll and Insurance•Departmental contact for computer and telephone issues, including submitting work orders, setting up new accounts, tracking and problem solving.•Produce reports and correspondence as needed•Maintain calendars as required, arrange meetings and set appointments.•Produce departmental memos and announcements as required•Opened and properly distributed incoming mail.•Greeted numerous visitors, including VIP’s. •Maintained a clean reception area, including lounge and associated areas.

Schedule service appointments for the Service Department in ADP (Automatic Data Processing)•Set up new customers and update existing customers•Follow up on recent service experiences and problem solving and to make sure customer’s needs are being met•Receive purchase orders and process invoices for payment•Process check requests for payment or reimbursement for purchases and travel•Produce reports and correspondence as needed

Accounts Payable, Accounts Receivable, Human Resources, Billing and Payroll Taxes and tax deposits.•Monitor budget and expenditures and reconciled for all accounts, using Quick Books Accounting System generating monthly reports.•Reconciled departmental accounts monthly using Quick Books.•Receive purchase orders and process invoices for payment•Process check requests for payment or reimbursement for purchases and travel•Collect checks and make deposits•Set up customers, generate billing and track in Quick Books receivables.•Setting up new employees, Payroll and Insurance•Departmental contact for computer and telephone issues, including submitting work orders, setting up new accounts, tracking and problem solving.•Produce reports and correspondence as needed•Maintain calendars as required, arrange meetings and set appointments.•Produce departmental memos and announcements as required•Opened and properly distributed incoming mail.•Greeted numerous visitors, including VIP’s, vendors and interview candidates.•Maintained a clean reception area, including lounge and associated areas.

Handle incoming inquiries involving software solutions and work to provide pre-sales support in conjunction with a national sales force of five account executives•Input incoming inquiries into Sales Database .•Coordinate with the trainers on the class rosters and the preparation of training materials.•Booked Travel, Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation. •Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.•Created detailed Expense Reports.