Administrative Assistant with proven ability to coordinate complicated assignments, complete tasks and meet deadlines with little or no supervision. I have over 20 years of administrative support experience in various departments at STV Incorporated. I provide daily administrative duties in Microsoft office 2007 to prepare and maintain project reports, spreadsheets presentations and prepare monthly invoices using BST accounting system. I Verify weekly time cards used in billing each employee against a particular project. Responsible for checking and coding expense reports for easy processing. It is important for me to obtain a position that I can use my creativity, strong work ethic and common sense problem solving ability to contribute in a team environment.

Microsoft Office 2007: Word, Excel, Access, and PowerPoint, Outlook, Project, Primavera, BST Accounting Systems, Prolog, Bluebeam, Lotus Notes and Aperture - Facilities Management software.; Responsibilities and Achievements:File, answer telephones and type for a group of construction managers who oversee work on large, long term projects.Verify weekly time cards used in billing each department employees time against a particular project.Maintain invoicing of fourteen projects and keeping track of the contract balance with the BST Accounting System, and alert construction manager's of the projects status.Prepare a monthly report summarizing the project manager's work in process, including projects costs and remaining backlog.Verify for accuracy weekly expense reports to be process by the accounting department.Maintain database information on proposals, jobs, contracts, purchase orders, employees, client addresses, and archived documents.Coordinated and scheduled conference calls, meetings, and travel arrangements.Prepare letters, administrative forms, and change orders.Prepare a yearly report summarizing the department's backlog, staffing status and the profit forecast.Handle client's questions on billing and payment status.Coordinated a smooth transition with the Central Construction Management Group from paper to electronic time cards and expense reports.

Responsibilities and Achievements:File, answer telephones and type for a group of three project managers who work on large, long term projects designing Operations & Maintenance Manuals for USPS and Government.Verify weekly time cards to ensure projects are properly charged.Responsible for preparing a monthly report summarizing the project manager's work in process including projects costs and budget.Developed a Microsoft Access database for tracking information on proposals, jobs, contracts, employees and client addresses.Trained and currently used Lotus Notes to scheduling meetings, luncheons and appointments.

Responsibilities and Achievements:File, answer telephones and type for a group of five engineers who work on large, long term projects designing railroad cars and locomotives.Verify weekly time cards used in billing each engineer's time against a particular project.Establish a separate filing system for each project. The system varies to cater to the needs, organization, and work methods of the engineer in charge of the project.Prepared a monthly report summarizing the engineer's work in process including projects costs and budget.Track each piece of correspondence that comes into or goes out of the office, by assigning a cross-reference number and logging it into the computer.

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