Please do contact me either by phone 07918 667509, email kathryn@kbadminsolutions.co.uk or via a message here on LinkedIn with your enquiry.My clients have struggled to be the sales person and write training programmes, whilst at the same time maintaining and ensuring correct paperwork is completed. After my input, they can now focus on their priorities leaving me to reply to their emails and ensure quality procedures are being followed.Routines can be followed when… Show more Please do contact me either by phone 07918 667509, email kathryn@kbadminsolutions.co.uk or via a message here on LinkedIn with your enquiry.My clients have struggled to be the sales person and write training programmes, whilst at the same time maintaining and ensuring correct paperwork is completed. After my input, they can now focus on their priorities leaving me to reply to their emails and ensure quality procedures are being followed.Routines can be followed when administration procedures are in place, it provides a format to retain and retrieve documentation quickly, and put in place follow-up systems.Standardising your documentation can provide efficiency and identification of your business. Producing document templates will ease the need to continuously recreate that standard letter; a paragraph that you use often can be saved and inserted into documents, as and when needed without the use of the 'cut and paste' method. Forms are an excellent way of collating information which can be used for eg audits, orders, and checklists and even standard information can be provided to a colleague to extract relevant details to create a letter, database, product, or even a training programme. The list is really endless!Using virtual teams means that you can let sub-contractors work on part of your project whilst you are concentrating on the core project. Various platforms are available for you to collaborate with your virtual team. Using video conferencing is a productive way to communicate with your team, and set their tasks, together with using online collaborative tools to follow up on their progress.If you feel administration work is too overwhelming, or you just hate it, or just don't have time, contact me to discuss options.Specialities: Audio and copy transcriptions; administration; project co-ordination, CRM, Microsoft Word, Excel, PowerPoint, SharePoint, online admin manager, and a touch typist providing a fast and efficient service. Show less

My scope of work for my client was to set up their quality system so that they could gain the appropriate accreditation for the supply of their biomass boilers to consumers. I achieved this for them on the first Audit Inspection and not incurring non-conformities.I also maintained their systems and redesigning quotations/feasibility studies templates and ensuring they are still quality compliant and assisted in them gaining their accreditation for a second year.

Providing PA support on a part time, short-term basis. Duties included:- Ensuring that relevant documents are provided for meetings and managing the director's diary - Making internal and external appointments- Ensuring Director has all the paperwork for Committee Meetings on the iPad- Note Taker at a Meeting- Ensuring Agenda and associated paperwork is collated and forwarded to attendees

Working on a short-term, part-time contract providing PA support to the Head of Finance. I provide diary management together with creating space between appointments allowing her to concentrate on producing the documentation which is needed to be prepared and submitted for the various meetings she attends.I am also re-organising her filing system, archiving and blitzing her workspace, clearing the clutter and ensuring that files are easily accessible.For a recent… Show more Working on a short-term, part-time contract providing PA support to the Head of Finance. I provide diary management together with creating space between appointments allowing her to concentrate on producing the documentation which is needed to be prepared and submitted for the various meetings she attends.I am also re-organising her filing system, archiving and blitzing her workspace, clearing the clutter and ensuring that files are easily accessible.For a recent presentation I ensured time was planned in her diary to meet each week with her team, leading up to the date of the event, to prepare the necessary work. Ensuring that the team are on track to the meet the deadline. Pulling together the details of the event by liaising with the printers to have posters produced and booking the necessary rooms together with refreshments and ensuring the room is laid out correctly. This has meant that once I am assigned to the project it is carried out leaving her to concentrate on the content of the presentation. Show less

I worked mainly with the Environment and Water Business Line teams and line managed two/three administrators together with providing PA duties to the European Managing Director. I trained my junior staff on the functions of their administration roles and technical issues relating to Word formatting and Excel.As my MD spent the majority of his time in Europe we worked on a ‘virtual’ basis. I managed and pre-empted all his European and International trips ensuring all travel and… Show more I worked mainly with the Environment and Water Business Line teams and line managed two/three administrators together with providing PA duties to the European Managing Director. I trained my junior staff on the functions of their administration roles and technical issues relating to Word formatting and Excel.As my MD spent the majority of his time in Europe we worked on a ‘virtual’ basis. I managed and pre-empted all his European and International trips ensuring all travel and accommodation were booked and included in his Outlook calendar, together with managing his daily diary appointments. I arranged all his Webinar conferences with his Country Managers and Executive Directors in the US and Europe. My role also involved in the co-ordinating and prioritising workload of my staff to ensure that the preparation of the reports etc were carried out within the requested timescale.I was the Administrator for a large project in the Middle East. This involved arranging travel and accommodation, synchronising the mobilisation of staff within the UK; applying for visas; tracking accommodation and travel costs and expiry dates on visas.I assisted directors with PQQ and tender questionnaires, researching for relevant company data; and requesting information from others within the company, ensuring that the details were received in time for submission of the PQQ/Tender.I was also an HR Co-ordinator (liaising with the HR Consultant) to provide Contracts of Employment, applying for Work Permits, pulling together CV’s, arranging for interviews, ensuring documentation is kept for Work Permit applications. I also created “in-house” CVs for all new starters within the Environment and Water Business Lines.As HR Co-ordinator for the Leeds office, I provided First Day Inductions via the use of PowerPoint slides; ensuring we have the correct documentation from new starters; providing the inductees with a site tour pointing out relevant Health and Safety issues. Show less

Secretary / Acting PA to the Area Director, two Contract Managers and Managing Quantity Surveyor.Line management responsibilites for an Administration Assistant and responsible for organising and delegating department's workload. We also worked with site civil engineers who were working onsite ensuring that their correspondence and reports were transcribed to the quality standards.I provided diary management to the Area Director and creating PowerPoint presentations for his… Show more Secretary / Acting PA to the Area Director, two Contract Managers and Managing Quantity Surveyor.Line management responsibilites for an Administration Assistant and responsible for organising and delegating department's workload. We also worked with site civil engineers who were working onsite ensuring that their correspondence and reports were transcribed to the quality standards.I provided diary management to the Area Director and creating PowerPoint presentations for his meetings. Show less

I was secretary to the Regional Director at the Morley office and my duties were:- Transcribing staff briefing minutes- Mailmerging from customer database- Accommodation and travel arrangements- Creating induction packs and arranging training with key personnel within UK offices- Facilities management supervising Cleaning Contractors, dealing with contractors- Creating PowerPoint Presentations for meetings- General and confidential correspondence

I was secretary to the directors which involved taking and transcribing minutes of meetings and general correspondence; issuing Health Safety booklets to new members of staff; petty cash; and importation documentation.

This position involved two roles, the first being secretary with all the normal secretarial duties for the department; and the other was Project Administrator. The role of the Project Administrator involved ensuring that all contract work was monitored and that the accounts system would be accurate. This would involve:- Attending internal handover meetings to ascertain details of the contract- Placing orders and co-ordinate deliveries to site- Working closely with… Show more This position involved two roles, the first being secretary with all the normal secretarial duties for the department; and the other was Project Administrator. The role of the Project Administrator involved ensuring that all contract work was monitored and that the accounts system would be accurate. This would involve:- Attending internal handover meetings to ascertain details of the contract- Placing orders and co-ordinate deliveries to site- Working closely with the Contracts Manager advising of any delays- Posting supplier invoices on to the company's accounting system- Liaising with the suppliers to obtain credits where required- Keeping accurate manual records and on AS400 accounting system of the exact costs- Issuing client invoices- Chasing payment and negotiating part payment with client, wherever necessary- Producing weekly and month-end reports- Prioritising workload between Project Administrator and Secretary roles. Show less

I provided Secretarial / PA duties to the Export/Corporate Affairs Manager together with maintaining day to day correspondence and quotations for exporting pharmaceuticas. The role involved:- Dealing with telephone enquiries on export, pension or company healthcare issues- Organising transportation of consignments via freight companies- Monthly reporting on exports ie sales, costs, profit etc- Typing up of legal contracts as part of the Corporate Affairs division-… Show more I provided Secretarial / PA duties to the Export/Corporate Affairs Manager together with maintaining day to day correspondence and quotations for exporting pharmaceuticas. The role involved:- Dealing with telephone enquiries on export, pension or company healthcare issues- Organising transportation of consignments via freight companies- Monthly reporting on exports ie sales, costs, profit etc- Typing up of legal contracts as part of the Corporate Affairs division- Liaising with the Company's pension advisers- Co-ordinating the Company's healthcare scheme- Supervising temporary staff within the department Show less