Very happy to be back at SSE Renewables, working on Solar and Battery projects to support the implementation of Assai to ensure full traceability of documentation throughout its life cycle.

I worked on the implementation of a new EDMS and the migration of documentation. I was responsible for the management of all relevant documentation for all projects. I created document control processes and procedures for internal and external users.

I was the designated Document Controller for the Seagreen Offshore Windfarm Turbine Package. Using InEight EDMS to support workflows and transmittal of documentation as well as producing reports for internal and external distribution.

Part of the team responsible for the implementation of VQD EDMS at GSK Montrose. From preparing folders and documents for migration to the configuration of workflows and metadata, we successfully implemented this system and it is now the EDMS which covers all documentation across the site. I was the Subject Matter Expert for the management of LSOPs (Local Standard Operating Procedures) and Analytical Methods & Specifications their associated documentation. I oversaw the whole LSOP and Specification Method process, from the initial update/creation/withdrawal request through to the formatting, printing, approvals and subsequent archiving/destruction of records. Duties included -Complying with Good Manufacturing Practice (GMP) StandardsEnsuring that documentation conforms to regulatory requirementsWorking to the GSK Production System - creating Standard Ways of Working, minimising waste and identifying process improvements/continuous improvements.Creating and maintaining the Master Document Registers for Quality, Technical and SOPsCreation of document numbers and subsequent transmittal of Pharmaceutical Declarations and CertificatesArchiving, withdrawal and destruction of documentation in line with the relevant retention periods and GMP requirements.Supporting internal and external audits/inspectionsRun reports and assign Periodic Reviews of documentation to ensure current standards and regulatory requirements are met.Performing GEMBAs of production areas to ensure correct versions of documentation/LSOPs and Supporting Documents are on display.Supporting internal and external audits – supplying documentation and related paperwork to inspectors/auditorsSupporting the implementation and inclusion of Global Standard Standard Operating Procedures into Local SOPsDuring my time at GSK I created a controlled document system which improved the control of hard copy documentation and reduced the audit risks associated with uncontrolled documents.

I was given the opportunity to return to the Marine Licensing department of Marine Scotland, an agency of the Scottish Government. Duties include electronically filing emails and documents, maintaining databases, registers, creating new project files and using eRDM document management system with Sharepoint. I was also tasked with creating a new document management process which in turn produced a more efficient management system meaning less missing documentation and easier to locate records.

Working as part of the Engineering team Document Control department, I was responsible for electronically and physically filing controlled documents including drawings for operators such as Shell, Chevron and Taqa. Using Pro Arc as a Superuser to archive, store and create document profiles, my day was varied and interesting and I furthered my interest in filing systems in this role. Responsibilities also included creating/sending transmittals, arranging for archived files to go back to Vendors as well as out to storage and also recalling boxed files for reference. I built up a good working relationship with the reprographics company and was responsible for arranging off site printing and workpack creation. Keeping close contact with rigs and vendors in order to establish workable procedures to ensure smooth flow of documents and clear communication. Creating workflows, Inter Disciplinary Checks, allocating document numbers and ensuring that databases are kept updated. Entering CTRs and SORs into Pro Arc. Use of the Shell Livelink system to upload drawings, transmittals and documents has given me added and valuable experience of another document management system.I was acting Lead in the absence of a permanent Lead DC for the company. This was an excellent opportunity to expand my knowledge of Engineering Document Control and to strengthen my Oil and Gas Document Control skills. I spent this time reviewing the DCC system within the office here and created desk aides, made changes to the filing system and built up strong relationships with DCCs in other companies, both Operators and Support/Supply/Service.Due to the downturn in Oil and Gas in the North Sea I was made redundant in January 2015

Working on documentation for Dolphin’s rigs and drill ships, using Pro Arc to electronically file and store data and reports from techicians and engineers. Controlling documents and vendor drawings from companies including Total and Technip, creating transmittals and ensuring that rig certification is up to date and traceable in Pro Arc. Creating folders for hard copies, sending and receiving transmittals and filing documentation as required. Creating purchase orders using SAP and using this software to ensure that POs are correct. Using Excel to create monthly reports for accuracy, tracking and auditing purposes.This role is contract, requiring one weeks’ notice.

Working for the Surface Pressure Control section of the business with responsibilty for tracing parts and material and creating MRBs (Material Record Books) for surface products for the offshore oil industry for operators including Conoco Phillips, Total, Apache, Enquest and Chevron.The MRB creation process includes contacting contractors/sub-contractors and locating documents in a timely manner. Attending regular meetings I update quality management on the progress of the record books and work to tight deadlines to ensure that documentation is ready to be shipped or scanned with the final assemblies. Microsoft Office packages including Excel, Adobe Acrobat/PDF as well as Document Control package AS400 and Simon/PIMS used daily. As a team we completed and shipped 5 surface Xmas Tree MRBs in time for the year end which required team work and use of personal initiative.

Working in the Marine Licensing department of Marine Scotland, an agency of the Scottish Government. Duties include electronically filing emails and documents, filing paperwork and case documents, printing, photocopying and scanning documents and providing administrative support to a team of Marine Licensing Officers. Document Control using eRDM (electronic Records and Document Management) software. This role ended in August 2012.

Main Duties - Electronically dispatching and receiving documents - creating transmittals & ensuring full document traceabilityLiasing with external organisations including emergency services.Sending parcels via couriers and in-house transport servicesFiling of documents both manually and electronically and tracking missing documents. Managing staff, training and coaching