Essential Duties include: The primary purpose of this position is to provide administrative support to the Associate Vice Chancellor for Enrollment Management. Independently performs a variety of functions to assist the administrator in carrying out the activities of the unit and achieving its goals. Provides guidance to the offices within the unit. Functional competencies areas include: Budgeting: advises subordinate units on fiscal matters such as budget planning, budget… Show more Essential Duties include: The primary purpose of this position is to provide administrative support to the Associate Vice Chancellor for Enrollment Management. Independently performs a variety of functions to assist the administrator in carrying out the activities of the unit and achieving its goals. Provides guidance to the offices within the unit. Functional competencies areas include: Budgeting: advises subordinate units on fiscal matters such as budget planning, budget analysis and funding sources. Manages the overall budget of the administrator by reporting expenditures and allocation of funds and sources on a regular basis. Maintain and provides AVC with budget reports for Enrollment Management, Admissions, Financial Aid & Scholarship, Registrar office & commencement) and Transfer Admissions and Engagement. Mentors unit budget managers and ensures budgets are balanced. Processes all procurement requests, P-Card recons, travel pre-approvals and expense reports, PPWO's, check requests, and other business related transactions for Enrollment Management. Communication: provides administrative support to Enrollment Planning Council, Associate Deans, and other committee meetings that support enrollment strategy to include scheduling meetings and locations, setting up technology for hybrid meetings and recording and distribution of minutes. Develops, drafts and edits letters and memos to communicate the administrator’s decisions, ideas, and agendas while incorporating the administrator’s personal style.Planning and Organization: plan and organize the AVC's daily schedules and communication needs. This requires extensive program knowledge, public contact, and problem solving to meet organizational needs. Administrative Support to the AVC, Director of EM Analytics & CRM Solutions and Director of EM Communications as required. Tracks and monitors pending issues for follow-up and independently develops agenda for future meetings. Show less

Essential Duties include: Managing the state and ASU Foundation budgets by reconciling each account monthly, processing budget transfers, and other facets of budget management; accounting of the expenditure of state and ASU Foundation funds; working independently with responsibility to originate and track purchases, as well as manage and reconcile accounts; purchasing supplies and miscellaneous items with department credit card; processing travel paperwork for a robust… Show more Essential Duties include: Managing the state and ASU Foundation budgets by reconciling each account monthly, processing budget transfers, and other facets of budget management; accounting of the expenditure of state and ASU Foundation funds; working independently with responsibility to originate and track purchases, as well as manage and reconcile accounts; purchasing supplies and miscellaneous items with department credit card; processing travel paperwork for a robust travel/recruitment program; and processing procurements. Must be able to communicate and interpret state and ASU Foundation policies and procedures. Managing the operations of the Admissions office; processing web time entry payroll (monthly and semi-monthly); assisting with student employment and time sheets, interpreting academic and financial policies and procedures; developing and interpreting office policies and procedures; solving problems for the unit; providing daily summary reports for Director review; managing the work flow for Admissions Managing databases and records; answering questions from the general public, prospective students current students, parents and campus offices about admission requirements and procedures Handling correspondence from prospective students and parents for the Director of Admissions; processing appeals for admission and criminal background check paperwork Providing administrative support with Excel, Access and Word files as well as hard copy items; coordinating, planning, scheduling, and minutes of Admissions meetings and retreats Communicating with other Admissions and Enrollment Management staff is essential. This work will also include significant contact with other Appalachian personnel and with current and prospective students and their parents. Show less

Assisting in the logistics of the annual scholar’s Day held on the campus of Appalachian each FebruaryUpdating and maintaining the University Scholarships website (www.scholarships.appstate.edu) Developing a directory of all university scholarships and their requirementsHelping to execute the communication plan for scholarships by creating print and electronic communication piecesCreating agendas, scheduling meetings and corresponding with members of the… Show more Assisting in the logistics of the annual scholar’s Day held on the campus of Appalachian each FebruaryUpdating and maintaining the University Scholarships website (www.scholarships.appstate.edu) Developing a directory of all university scholarships and their requirementsHelping to execute the communication plan for scholarships by creating print and electronic communication piecesCreating agendas, scheduling meetings and corresponding with members of the University Scholarship Council and its subcommitteesSetting up, maintaining and revising record-keeping procedures and files as appropriate for the Division/DepartmentMonitoring the scholarship email account and corresponding with students as necessary Show less