Katie Ybarra Email & Phone Number

California, United States

In this role, I collaborated with executive leadership, including 4 senior vice presidents and a regional manager, to increase efficiency by redesigning processes and creating new initiatives. I managed 4 assistants to ensure that tasks are completed on time and work is prioritized appropriately. Furthermore, I proactively responded to and addressed issues across the organization, supporting multiple departments, home office, and management as needed. Key Accomplishments:- Spearheading transition to paperless processing, acting as the go-to expert on the new processes to support staff. - Designed and implemented automated Excel reports, which reduced administrative workload and resulted in significant recurring savings.

As the administrative support supervisor, I directly supported senior leadership team, performing a wide range of tasks and adapting to changing needs to ensure that shared goals were achieved. I analyzed administrative processes and workflows to increase efficiency and Designed and developed reports to aid executive decision-making, monitor key metrics, and inform client policyholders. Key Accomplishments:- Oversaw the end-to-end delivery of multiple seminars for 100-300+ attendees, selecting and pricing venues, vendors, and various other contracts.- Developed comprehensive, 50+ page training documentation for several positions in order to more quickly and effectively on-board new hires.- Selected by leadership to participate in a yearlong internal management course reserved for top performers with unique potential.

As an administrative assistant, I supported VPs with daily operations, decision-making, and on-going department initiatives. I Booked travel for 2 executives and 12 consultants and generated productivity reports and presented them in an easy to understand manner. In addition, I coordinated seminars and company events with 200+ attendees. Key Accomplishments:- Reduced seminar cost by 18% by negotiating room rates, revising menu options, and guaranteed room rentals.

As a senior clerk I performed a wide-range of clerical duties, including data entry, managing phone lines, and routing departmental communication. In addition, I calculated lost wage payments based on employer provided data and reviewed medical documents and treatment requests.

Livermore, California, United States

Owner & Managing PartnerGrowing fresh microgreens and herbs.

San Ramon, Ca

As a marketing assistant, I oversaw and developed many different marketing materials including flyers, ads, mailings, and the company website. In addition, I assisted with planning club events for 100+ attendees, meeting with vendors and caterers to ensure event success. I also scheduled meetings and booked travel for managers.