Katie R. Email & Phone Number

Fairfax, Va, Us

United States

Chevy Chase, Maryland, United States

- Led the 17k SF DC office build-out, overseeing design, space planning, budget review, vendor selection, and furniture installation. -Played a pivotal role as one of the first employees in a startup, successfully setting up and operationalizing the office, contributing to the foundational growth and infrastructure development-Executed seamless transition from our swing space to our new Chevy Chase location-Facilitated the establishment and coordination of the DC swing space office, as well as the seamless opening and operation of offices in Atlanta and Nashville-Supervise an office of 50 employees, orchestrating special functions, social events, and off-site dinners for C-Suite executives, fostering a positive and collaborative office culture-Collaborate with HR in recruiting, hiring, and onboarding employees across multiple office locations, contributing to talent acquisition and organizational growth-Manage the Summer Intern program, partnering with Fannie Mae and Freddie Mac for intern training programs, enhancing the development of emerging professionals-Address day-to-day facilities issues by working closely with building management, ensuring a well-maintained and efficient office environment-Orchestrates disaster and emergency preparedness activities for offices in DC, Atlanta, and Nashville, implementing strategic measures to ensure the safety and well-being of personnel-Executes diverse administrative duties, optimizing CEO time management and productivity. -Coordinate all aspects of domestic and international travel, including logistics, travel itineraries, expense reports, multiple calendar management, and business materials-Provide clear and direct communication between the CEO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff

Arlington, Virginia

- Customize and design the company’s virtual reality dashboard website for the Virginia portfolio- Write, edit, and publish content to share on company’s social media profiles- Maintain brand innovation and remain informed on all the latest social media trends to attract more followers within the social media platforms- Maintain and update all building and company websites - Prepare annual budget projections for the upcoming calendar year within the marketing department- Organize and oversee all broker, company, and tenant events - including budget creation, invitation design, guest lists, all catering needs, selecting incentive giveaways, and vendor invoicing- Instrumental in developing and collaborating with the marketing department to produce a broad range of marketing materials necessary for leasing campaigns and space modification- Process marketing invoices and ensure the marketing department operates within its budget- Manage and assist with staging portfolio photo shoots & tenant lounges- Create and implement office marketing strategies and campaigns to increase brand awareness- Coordinate services for current marketing projects with various vendors

Arlington, Va

- Supported the Managing Partner & 3 SVP’s calendars, coordinated travel, handled expense reports, and meetings- Trained incoming executive assistants to be successful in their rolls- Sourced talent for potential administrative positions through networking events, social media platforms, and referrals- Built and maintained successful relationships with vendors - Worked with leasing team to track and facilitate the execution of all lease transactions; including letters of intent, broker agreements and commissions, and provided building tours- Assisted in developing the leasing and marketing annual budgets- Customized and designed all marketing materials such as brochures, mailers, email blasts, digital tour kits, and tour paths to target specific audiences- Coordinated and executed all broker, company, and tenant events

Washington D.C. Metro Area

Created the comprehensive Mid-Atlantic Training Manual and Orientation Book, ensuring new-employee orientations are effective and consistent·Developed user guides for new sites and updated operating procedures across 25 facility management sites, significantly improving staff performance and operational efficiency·Managed 12 site managers and their teams of service specialists, providing direction and support to consistently exceed client expectations·Conducted research and coordinated plans for the successful implementation of the two new law firm accounts, McKee Nelson LLP and Pillsbury Winthrop Shaw Pittman LLP·Strategically recruited talent and partnered with assigned markets to efficiently fill open positions for a rapidly growing company, while coordinating and facilitating successful company job fairs·Established a robust recruiting pipeline for entry-level through senior management positions across the Mid-Atlantic region, ensuring a steady flow of qualified candidates

Washington D.C. Metro Area

Led a team of 10 service specialists, ensuring top-tier service delivery to prestigious client, Alston & Bird LLP·Continuously evaluated and improved mail distribution and copy procedures to enhance performanceDeveloped and implemented surveys, feedback luncheons for firms’ staff, and meetings to ensure effective account operation and client satisfaction•Created new tracking procedures and user guides, significantly improving staff performance·Provided comprehensive training and development for service specialists in all job functions·Organized and conducted regular meetings with the firm’s head administrator and company manager to discuss strategies and improvements·Managed supply orders and collaborated with vendors to ensure timely delivery of materials·Served on Alston & Bird’s Safety Board & Move Committee, playing a key role in site safety and logistics·Successfully managed the site move to a new location, maintaining all job expectations and ensuring a smooth transition for Alston & Bird’s staff