Katrina Mcclellan Thomas Email & Phone Number

Tallahassee, Florida Area

Tallahassee, Florida Area

Review, Upload and reconcile daily receipt payments, refunds and returns from third-party reporting; BB&T bank files, Process One Credit Card and ACH transactions report, Dex EasyPay and Forte EasyPay transactions report, into the batch tool in order to post payments to policies in IPC Manager. Review and verify all reverse disbursements in IPC Manager are reconciled to the BB&T and Wells Fargo Stop Payments, Manual Voids and Check Pulls and posted to the correct policies in IPC Manager, then updated QuickBooks Outstanding Checks by voiding the disbursements based on type of void and ensure all discrepancies are resolved. Review and process cancellation notices of policies in IPC Manager in accordance with established guidelines. Review, research and process return premium transactions from BB&T/WF and all third-party transactions reports to policies in IPC Manager.Update Easy Pay Enrollment in DocuSign and reconcile EasyPay payments twice a month, 1st and 15th per third party transactions DEX and Forte in IPC Manager.Review and work ticket request that include payment research, disbursements, fund transfers, billing questions, pending cancellations, voided payments and Easy Pay.Research all payments sent to our BB&T bank online decisioning; the payments are either accepted or rejected based on findings. Document receipt and mail out rejected checks to the appropriate parties.Run daily and monthly reports for all carriers for the following:BB&T daily interim statements BB&T/Wells Fargo daily stop pays Process One transactionIX reports for payments received (post and applied)Reverse disbursementsReverse paymentsManual Voids

Perform a variety of routine and some non-routine analysis functions in accordance with standard procedures in general accounting, accounts payable or accounts receivable. Responsible for process improvements, standardizing and streamlining procedures, creating written desktop procedures, training, research and correction of reconciliation discrepancies and special projects. Reconcile simple to medium complex sub ledger accounts and financial reports, creates analysis reports as needed. Investigate, analyze, coordinate and track simple to medium complex customer issues and problems. Partner with business owners, customers and suppliers to understand underlying business processes to ensure that appropriate system and internal controls are in place. Research and resolve discrepancies on general ledger accounts related to my area of responsibility. Communicate and train business process for assigned areas as needed. Review and approve simple to medium account reconciliations and ensure they accurately reflect the account’s balance and also ensure that reconciling items are timely researched and appropriately corrected.

Florida Fish And Wildlife Conservartion Commission

I performed duties relating to Investigation matters with regard to the processing of permits and related correspondence. Tasks included the administrative duties of generating, processing, tracking, sorting, and filing of permits and correspondence. I maintained electronic correspondence files and database to access permits and correspondence. Responsible for the input of data involving miscellaneous captive wildlife permits. Assists in compiling reports, special projects and reconciliation of records for the Investigations section as needed. I assisted with the day to day operations of the office. I would respond to telephone calls for administrative concerns and public response.

I worked independently performing professional accounting duties involving the pre-audit and review function of obligations incurred by the Department of Environmental Protection. I was responsible for the auditing and processing of all invoices related to purchases made on The Voyager gasoline credit card, RNK Telecom credit card, Sunpass, G Station credit card billings and DMS invoices. I processed Suncom/Centrex phone bills and the distribution of Suncom call detail via e-mail. I was responsible for processing all reimbursements to the Wakulla Springs revolving fund and petty cash revolving fund as requested by custodians. I prepared analysis and reconciliation of disbursements made and records balance for each account. On an annual basis, request and secured cash counts for each petty cash account within the department. I was responsible for the maintenance of the payment system database used for all cost modifications to accounting data. I performed research, communicated and resolved any discrepancies found during any part of the pre-audit or post audit process with DEP personnel and/or vendors. I did data entry of all coded disbursement transactions into FITS/Flair and for the review of the voucher summary report and daily input report to verify payments processed. I researched transaction dates for 2-day compliance.

This position was upgraded to the Accountant III and most of the job duties are the same as the Accountant III duties except for the following.I was responsible for the audit and payment of Membership Dues, Court Reporting, Insurance Payments, Voyager, Centrex, Wakulla Springs Revolving Fund, Inter-Office Journal Transfers, Suncom, Sunpass, Medical Monitoring, Gas Station, Dedicated Lines, DMS financial Statements, Mail Center and Print Shop.

My duties and responsibilities are approving purchasing card transactions daily as they appear in the FLAIR purchasing card module, auditing transactions for the correct accounting information, description of purchase and compliance with the departments purchasing card guidelines. I’m responsible for the audit and review of purchasing card envelopes for assigned groups. This includes reconciling submitted invoices against the purchasing card paid aging report and verifying compliance with the state purchasing guidelines. I pre-audit and payment process of expenditures relating to purchases made by DEP which include, recurring charges to utilities, field purchase orders, payment stamp items and reimbursement vouchers for expenses other than travel and other travel related disbursements as assigned. I pre-audit Tallahassee purchase orders to insure that invoices agree with purchase order specifications. I communicate and resolve any discrepancies found during any part of the pre-audit process with DEP personnel and/or vendors. I pre-audit and process travel reimbursements, travel advances, request for payment of registration fees and other miscellaneous travel related expenditures. I’m responsible for the accurate data entry of all coded disbursement transactions into FLAIR. I encumber purchase orders and change orders as received from purchasing, insuring all accounting information is correct. Reconciliation of FLAIR encumbrance subsidiary files to purchase order and/or cost forms. I review state account balances for cash and releases for available balance override of expenditures.

My responsibilities are to pre-audit and process travel reimbursements. I also verify mathematical accuracy of reimbursement vouchers. I assign appropriate object code and batch transactions by division, fund and category. I communicate with travelers concerning errors on their travel reimbursement requests, obtaining additional information verbally or in writing. I also provide assistance to employees with routine travel questions. I research and communicate with department personnel on the status of payments in process. I ensure that all payments are made as promptly and accurately as possible. I ensure necessary justification and supporting documentation are included with the travel reimbursement request. I pre-audit and process Class C travel reimbursements. I input transaction 51’s. I assist with work necessary for year-end closing and certification forward processing.

My duties and responsibilities are to pre-audit and process all expenditures relating to purchases made by Tallahassee purchase orders. Pre-audit performed will consist of verification of invoice for compliance with purchase order specifications, as well as, applicable rules and regulations. Policies and procedures of the Department, DMS and Comptroller relating to the payment of obligations incurred by DEP, verify mathematical accuracy of invoices and purchase orders. Verification also required of organization codes, expansion options, object codes, authorization signatures, justification, supporting documentation and vendor information relating to the purchase order and invoices. I also organize and pre-assemble disbursement documents for entry into the State Automated Management Accounting System (SAMAS) this includes determining the proper appropriation codes and transaction types, reconciliation performed on SAMAS encumbrance reports and/or gold copies of encumbrance as auditing each payment request. I communicate with DEP personnel and /or vendors on any discrepancies found during any part of the pre-audit process, resolve all audit problems with requisitions during audit process, research and communicate with vendor and/or DEP personnel to ensure that payments are made promptly and accurately. I determine status of payments in process or of prior transactions.

I am responsible for the data entry of all coded disbursement transactions into SAMAS. I assign agency voucher numbers using the voucher number logbook to code sheets and the maintenance of renumbered voucher folders. I am also responsible for verification of the SAMAS voucher summary report on a daily basis, checking to verify the fund, category, total and vendor name has been properly keyed. I audit the processors transaction dates for the prompt payment compliance. I am responsible for printing all voucher schedules daily and attaching voucher covers to back up code sheet and documentation for an approval signature.

I answered a multi-line switch board phone. I did all W-4 maintenance, employee file maintenance, sorting and distributing mail to payroll employees. I maintained outstanding salary warrants, logged payroll adjustment forms from BHRS. I sent refund check to Comptroller’s Office. I also input miscellaneous deduction into Copes.

I maintained Accounts Receivable ledgers by posting monthly payments and charges to subsidiary accounts, performed data entry of inventory data and electronically transmitted reorder information upon receipt of ordered goods and verified purchase orders. I maintained subsidiary ledgers on client memberships for movie rental program and invoiced accounts. I was also responsible for maintaining Department of Lottery ledgers, which requires documentation of tickets sales and inventory.