Katrina Roberts Email & Phone Number

Perth, Western Australia, Australia

Perth, Australia

Personal Assistant to Director, Katie-Jeyn RomeynCoordination and support of business schedule, travel and all events in rapidly growing start-up coaching businessPreparing documentation for all events, monitoring social media, ensuring all participant bookingsSourcing and establishing/negotiating contracts for each venue and individual event, including all specific equipment and catering requirements.Communications with all participants, referrals and clients, via email, text, and social media; ticket purchase, confirmation and informationDictation and reporting (including accountability) on all events – preparation of all documentation, nametags, release forms, feedback forms etc.Supervise event employees and ensure ‘on task’Arrangement of flights and accommodation for international & interstate clientelePurchase and monitoring stocks of gifts, books, tests/reports, stationery for each event Sales and marketing of books and available coaching/training programsCommunication with VA’s on reporting systems and client correspondenceScanning of company receipts

Perth, Australia

Completion of Human Resources remuneration project – involving staff interviews, compiling of reports and data entry

Perth, Australia

Executive Assistant to the COODaily oversight of calendar, travel, meetings and all diary appointments for COO and all senior management staff.Supervision of office management staff/ front desk, document protection, and filing, creation of procedural manuals.Preparation of reports for Board Meetings, and coordination of participants involved in the meetings from several remote sites, and interstate offices.Dictation for meetings and COO discussions, all email correspondence on behalf of COOConversing with shareholdersAssisting in diary management for all FIFO operationsSourcing competitive office management solutions; equipment repair, secure storage of all company files in both Perth and Melbourne officesCreation of new and updated compliant Occupational Safety & Health forms/manualsssistance in updating and reformatting all HR Policies and Values Statements/ProceduresSecondment for 3 months as a Recruitment Officer in the Human Resources Department involving resume reviews/recommendations, assisting in interviews, interviewing referees, and correspondence to successful and unsuccessful applicants

Perth, Australia

Executive Assistant to the CEO and Board of Directors.Supervision of office managementComprehensive diary management for all communication addressed to the CEO and Board of Directors. Prioritisation and filtering of all phone calls, emails and written correspondence. Interaction with shareholders and contractors on Company direction and policies: from cleaning staff, to drill rig operators.Preparation and coordination of all Board correspondence (including shareholder and registrar reports), Board packs, monthly, quarterly & annual reporting. Team meetings; Formulating agendas, dictating and distributing minutes and scheduling task lists.Preparation and evaluation of Company Board Meetings, AGM and other shareholder general meetings. Introduction of written company policies and procedures, consulting updates to Corporate Governance and ensuring Government (ASIC) Compliance.Coordination of all corporate meetings (including secure conference calls), events & functions.Supervision and coordination of administration duties for remote project site in Wiluna, including FIFO contracts, IT/ telecommunications and equipment orders (for machinery, office stationery, food & utilities).Assistance in the preparation of investor presentations, website management and company marketing/ advertising materials. This includes the coordination of meetings with Government departments, mining and exploration infrastructure providers, capital raising opportunities and conference attendance. Sophisticated understanding of investor & stakeholder opportunities with the Company.Initiation and development of a Company record management structure: including the introduction of a complete electronic & physical filing system to archive all confidential information, agreements and contracts. The arrangement and monitoring of Company agreements, as well as the tracking of expiries for contract renewal.Management of all travel, visa, passport and corporate credit card functions.

London, United Kingdom

Executive Assistant to the Head of Business Development and Executive Assistant to a highly confidential corporate strategy team for the Rio Tinto / BHP Billiton takeover.Coordination and facilitation of all international travel arrangements, chauffeurs, accommodation leases, hotel accommodation, visas, passport & work permit documentation for the team plus extended overseas travel arrangements. Processing of all documentation and expenses (letters of secondment, applications, engagement, staff reviews, tax and all Human Resource contracts) and out of pocket reconciliation using SAP.Processing of all invoices related to the Business Development Team, raising of Purchase Requisitions and receipting of Orders, Cheques and all journalling of costs between Rio Tinto Limited and PLC and its subsidiary companies.Complex diary arrangement using Outlook, including delegating meetings to the Executive Team as appropriate, coordination of all meeting room bookings, conference calls, security and protocol as well as any catering and refreshments requirements.Planning and coordination of all Business Development events including all restaurant reservations, cocktail parties and formal dinners. Also, the domestic management of all team residences (personal chefs, housekeeping staff, porters, chauffeurs), payment of utilities bills and other related responsibilities.Personal planning & coordination of secure international and overseas workshops and meetings, accompanying the Team to Paris, Tokyo and other destinations to ensure ongoing support. Taking notes/ minutes, ad-hoc troubleshooting and working as intermediary with foreign clientele.Sourcing a wide range of goods and services, plus arrangement and undertaking of security sweeping/ cleaning of secure meeting roomsDevelopment Team and Consultants. Arrangement of all ‘New Starter’ documentation and inductions including property Management of all Business Development and member entitlements

London, United Kingdom

Provided support to Company Directors in travel and diary management, Company correspondence, in office management, reconciliation of expenses and invoices, and event coordination.

Civic Functions Officer responsibilities - Supported Mayor, Councillors and CEO in their local, federal & international functions - operating civic and cultural ceremonies and events, preserving protocol and governmental procedures. Coordinated budgets and managed caterers, facilities contractors, building repairs, security and all consumables for the Civic Centre and individual events.Facilities Support Officer responsibilities - Assisted with the logistics, support and set up of Council Functions, Civic Receptions, and Council Meetings. Marketing and reservation of all Civic Centre meetings and functions, making arrangements for all audiovisual equipment (i.e. conference calls, data projection, PA), catering requirements and room layout

Bachelor Of Social Science

Education record

Education record