Kat Winterflood Email & Phone Number

Australia

Sydney, New South Wales, Australia

Providing high level strategic, governance and executive support to the Chief Philanthropy Officer & Director of Govt Relations, and the Director of Strategic Initiatives, and their global teams.

Sydney, New South Wales, Australia

In this role, I coordinated and executed industry, advocacy, and internal events, ensuring they were delivered on time and within budget. I managed the entire event lifecycle, from booking venues and vendors to organizing travel and accommodation for staff and stakeholders. I provided on-site support and maintained clear communication with delegates. Additionally, I collaborated with the Media and Communications team to ensure brand consistency, developed detailed event plans, and implemented efficient event management systems. I also contributed to event policies and handled registration and database management, driving seamless event execution.

Sydney, New South Wales, Australia

In this role, I provided high-level administrative and project support to the CEO and various departments, ensuring seamless operations across multiple business projects. I managed complex diary and meeting schedules, prepared key documents for executives, and coordinated project timelines. My responsibilities included researching grants and funding opportunities, preparing and distributing reports, governance support, and maintaining clear communication with staff, the Leadership Team, Board Directors, and stakeholders. Additionally, I facilitated internal events and ensured the accuracy of documents through formatting and proofreading, contributing to the overall efficiency of the organization.

Sydney, New South Wales, Australia

In this role, I provided high-level administrative and project support to the Executive Officer, Executive Directors, Senior Management Team, Board Directors and State Council Members. I managed complex diaries, scheduled meetings, and coordinated travel arrangements for executives and council members. My responsibilities included writing and formatting briefing papers for governance meetings, maintaining the company’s Policy register, and preparing and distributing key communications and reports. Additionally, I facilitated room bookings for internal and external meetings, supported project coordination for senior management, and planned local, regional, and virtual events, handling all travel and catering logistics.

Sydney, New South Wales, Australia

In this role, I provided high-level administrative and project support to the CEO, Executive Management Team, and Board Directors. I expertly managed complex diary and meeting schedules, prepared key documents, and designed presentations and publications, including policy documents and brochures. I handled communication with corporate, departmental, and government stakeholders, and facilitated room bookings for meetings and events. Additionally, I supported project coordination, managed Gantt charts, and assisted with both virtual and in-person event planning. I also ensured policy adherence, managed office administration tasks, and liaised with service providers and building management to address operational needs.

Sydney, New South Wales, Australia

In this role, I provided high-level administrative and project support to the CEO, Executives, Senior Management and Board Directors, while overseeing the daily operations of the head office. I managed complex diary scheduling, handled correspondence and calls for the CEO, and coordinated travel and accommodation arrangements for executives. I prepared and distributed meeting papers, formatted documents and presentations, and liaised with corporate, governmental stakeholders, and board directors. Additionally, I supported high-profile events such as AGMs and project launches, managed purchase orders and credit card reconciliations, ensured policy compliance, and liaised with service providers, IT support, and building management to maintain smooth office operations.

Sydney, New South Wales, Australia

During this short-term temporary contract, I provided comprehensive administrative support to the CEO, directors, and senior management, managing correspondence, calls, and complex diary scheduling. I facilitated meetings by scheduling, preparing agendas, and recording minutes, while handling document formatting and proofing. I coordinated communication with internal teams and external stakeholders, including corporate, departmental, and ministerial personnel. Additionally, I managed office operations, ensuring compliance with policies and procedures, communicated updates to staff, and liaised with the building manager and landlord on facility matters. I also assisted with project coordination as required.

Winnipeg, Manitoba, Canada

In this role, I provided high-level administrative and project support to the CEO, Executives, Senior Management, and Board Members, while overseeing daily office operations. As the first point of contact for the CEO, I managed correspondence, calls, and complex diary scheduling, including meeting agendas and minute-taking. I handled document formatting, presentation creation, and communications distribution, and coordinated travel and accommodation for executives. Leading the Admin Department, I managed budgets, invoice processing, reporting, and supervised staff, including conducting performance reviews. Additionally, I oversaw office and building management, ensuring safety compliance, vendor contract management, and served as the IT liaison to handle technical issues and office equipment.

Winnipeg, Manitoba, Canada

In this role, I managed the office administration and daily operations of the league, providing high-level support to the Executive Director and Board Members. I scheduled league games, managed the online scheduling system, and reported game statistics to teams via an online platform. I also oversaw the league's website, social media, invoicing, and payment processing. By implementing policies, I improved office and program efficiencies, and I issued disciplinary reports in compliance with FIFA governance rules. Additionally, I coordinated venue bookings, maintained contracts and membership records, and provided exceptional customer service by resolving inquiries and conflicts.

Winnipeg, Manitoba, Canada

In this role, I project managed a skills development and leadership program funded by Canada’s Federal Government, delivering comprehensive administrative and communications support to staff, contractors, project partners, and executives. I led an interstate team, ensuring project delivery within scope, time, and budget, while organizing and chairing regular meetings to oversee timelines and milestones using Gantt charts and reporting tools. I coordinated national and localized meetings and events to enhance communication among culturally diverse teams, and successfully planned and executed key events, including AGMs, board meetings, and staff training sessions. Additionally, I managed various administrative tasks, vendor contracts, and IT issues, ensuring efficient office operations.

Winnipeg, Manitoba, Canada

In this role, I managed the Photography Department, ensuring the production of high-quality imagery for marketing materials and e-commerce while adhering to tight deadlines and fast turnaround times. I developed and maintained photographic policies, procedures, and standards, providing key reports on performance metrics to management. I produced and monitored daily, weekly, and monthly reports to track progress and ensure deadlines were met. I oversaw the corporate Photography Standards and implemented efficient procedures for both in-studio and on-location shoots. Additionally, I managed junior and associate photographers, coordinated logistics for shoots, scouted and booked locations, maintained digital asset libraries, and ensured the safe storage of professional equipment. My responsibilities also included producing photography for web and print materials, organizing sample logistics, and creating call sheets and photo/model releases.

Winnipeg, Manitoba, Canada

In this role, I provided high-level administrative and project assistance to the CEO, Executives, Senior Management Team, and Board Members while managing daily office operations. As the first point of contact, I handled correspondence and phone calls for the CEO and welcomed visitors and staff. I was responsible for formatting and proofreading documentation, preparing and distributing reports, invoices, and contracts, and organizing travel arrangements for the CEO. I improved operational efficiencies through effective office and building management, ensuring adherence to policies and procedures, coordinating emergency and security protocols, and serving as the key-holder for building issues. Additionally, I troubleshot technical problems, managed office supplies inventory, and facilitated recruitment by producing job descriptions and conducting initial phone interviews for B2B Sales Representative roles.

Winnipeg, Manitoba, Canada

In this role, I provided comprehensive administrative support to C-Suite Executives, Management, and Staff, while also serving as the front-of-house receptionist and the first point of contact for all visitors. I handled receptionist duties, including answering phones and emails, and creating a friendly and welcoming environment. My responsibilities included managing incoming and outgoing mail, liaising with couriers, and formatting and proofreading documentation. I prepared and distributed reports, invoices, and contracts while overseeing office and building management to enhance operational efficiencies. I ensured adherence to office policies, coordinated emergency procedures, and served as the key-holder for building issues. Additionally, I troubleshot technical problems, managed office supply inventory, liaised with corporate and government officials, coordinated room bookings for meetings, and handled complex calendar management.