Kayla Daniel Email & Phone Number

Harrisburg, Pa, Us

Remote

•Plan travel accommodations, booking flights, hotels and ground for faculty attending live events.•Symposium planning and execution (arranging space, food & beverage, A/V, budget & expenses)•Assist with conference planning and execution for live events•Managing and processing all travel-related documentation, including payments, and sending itineraries•Manage budget and expense tracking throughout programs.•Assist with any travel-related issues that arise.•Plan and execute Pharma dinner presentations globally. Includes venue, set up of room, food & beverage, budget, expenses, on-site staff, etc.•Work with 3rd party vendors, speakers, and clients•Support event managers venue sourcing, arranging AV, processing invoices, arranging onsite staff.

Remote

● Shaped and led the plans for various events and community engagement activities, ensuring a full range of virtual and in-person scheduled annually for colleagues to enjoy (both locally and globally) while fostering a spirit of collaboration, enjoyment, recognition, and community involvement ● Evaluated the viability of proposed events/projects and provided valuable advice to senior leadership on the feasibility of the event, considering factors such as resources, budget and strategic alignment● Responsible for planning, development, and implementation of long-term goals and objectives pertaining to internal events, ensuring events were aligned with the organization’s mission, values and overall employee experience● Managed meeting budgets exceeding $1,000,000 annually, ensuring effective financial planning and resource allocation, reducing expenses by 30% annually● Collaborated with the Diversity, Equity & Inclusion Network to develop a calendar of culturally significant holidays and events, promoting cultural awareness and inclusivity within the organization● Drove efforts to encourage colleagues to utilize volunteer days, promoting corporate social responsibility and community involvement ● Partnered with regional office social teams to facilitate their events, fostering a sense of unity and collaboration across various locations

Remote

● Proactively sorted and flagged issues with journal submissions, communicated relevant information to authors and editors to facilitate a seamless navigation through the submission process

Philadelphia/Remote

● Promoted from Exhibitions Coordinator; with responsibilities transferring from that role● Managed a team of three spanning across offices in Philadelphia and New York, as well as remotely● Handled project management with ensuring team met deadlines and budgets● Facilitated employee training across departments to enhance the presence of the marketing and sales teams at on-site conferences and trade shows.● Worked with vendors to negotiate contracts and establish positive ongoing relationships● Reported ROIs and KPIs to senior leadership for review

Philadelphia

● Successfully booked and oversaw the execution of 200+ conference events per calendar year for major academic publishers● Managed budgets in excess of $500,000 per calendar year, optimizing resource allocation and achieving cost savings of 7.4% through skilled negotiations and securing discounts, resulting in improved ROI for the division● Provided leadership to staff in both Philadelphia and New York City offices, conducting tailored training sessions that empowered the exhibits team to excel in their roles and deliver outstanding results● Elevated the company's brand presence at conferences by spearheading the development and implementation of new booth backdrops, captivating attendees and leaving a lasting impression● Spearheaded the implementation of a new digital lead retrieval system, successfully capturing and analyzing over 5,000 valuable leads at conferences, significantly augmenting the company's sales pipeline● Played a key role in developing a fully digital book ordering system for conferences, streamlining the ordering process and enhancing customer convenience and satisfaction● Continuously led comprehensive Global Conference Database training sessions for Philadelphia Marketing and Editorial teams, equipping them with the necessary tools and knowledge to optimize conference participation● Served as a liaison between the company and outside vendors, coordinating all aspects of conference planning, including space arrangements, decor, furnishings, and catering● Fostered cross-office collaboration and knowledge sharing by creating a global exhibitions team within the multiple exhibits departments of the main offices in Philadelphia, New York, Boca Raton, and Oxford● Utilized financial expertise and data analysis to optimize budget allocation, ensuring cost-effective event planning and execution in all Philadelphia-based conference budgets

Malvern

● Streamlined the interview scheduling process and efficiently arranged new employee orientations in collaboration with HR, contributing to a seamless onboarding experience for new hires● Demonstrated the utmost professionalism and discretion in handling confidential employee information● Improved company ROI by researching/replacing higher-priced vendors, a $9,000-per-year savings● Organized and led event planning of the annual company picnic and other holiday parties, including managing budgets and invoices, arranging for entertainment, prizes, and overseeing catering and vendor activities● Spearheaded the planning for multiple internal company parties, managed a budget of $10.000 for food arrangements and prizes● Participated on the planning team of the company’s annual car show, handling vehicle registration, special guest accommodations, and on-site support

● Boosted marketing performance by creating highly effective sales scripts and training materials, resulting in a 5% increase in conversion rates within the first quarter of implementation● Spearheaded development of new employee training manual, resulting in a 20% reduction in onboarding time and a 15% increase in employee satisfaction● Collaborated on the creation of materials for the employee training manual, contributing to its successful implementation and garnering an 85% increased in positive feedback from trainees on the relevance and clarity of the content