Responsibilities include correspondence, telephone, calendars, and special projects for the executives. In addition, the Senior Executive Assistant will provide administrative support to the Chief Information Officer, Chief Quality, Risk, Regulatory, and Patient Safety Officer, and Chief Supply Chain Officer. Assist with all aspects of office operations, planning and execution. Interact with various high level executives both internal and external to Eskenazi Health, including physicians and… Show more Responsibilities include correspondence, telephone, calendars, and special projects for the executives. In addition, the Senior Executive Assistant will provide administrative support to the Chief Information Officer, Chief Quality, Risk, Regulatory, and Patient Safety Officer, and Chief Supply Chain Officer. Assist with all aspects of office operations, planning and execution. Interact with various high level executives both internal and external to Eskenazi Health, including physicians and employees. Excellent communication skills are required as is attention to detail and follow up. Show less

Responsibilities include correspondence, telephone, calendars, and special projects for the executive. In addition, the Executive Assistant will provide general administrative support for all members of the Epic Implementation Team staff and assist with all aspects of office operations, planning and execution. The individual in this position will interact with various high level executives both internal and external to Eskenazi Health, including physicians and employees. Excellent… Show more Responsibilities include correspondence, telephone, calendars, and special projects for the executive. In addition, the Executive Assistant will provide general administrative support for all members of the Epic Implementation Team staff and assist with all aspects of office operations, planning and execution. The individual in this position will interact with various high level executives both internal and external to Eskenazi Health, including physicians and employees. Excellent communication skills are required as is attention to detail and follow up. Assist the CIO in the management of scheduling and handling calls from both internal and external sources. Type correspondence to include letters, memos, forms, policies and procedures (includes handling of confidential information).Provide administrative support including copier projects, mail handling, filing, supplies control and necessary communications internally and externally.Create data bases and prepare and manage excel spreadsheets as requested.Arrange for all volunteer committee meetings including mail and phone contact with invitees, ordering food, producing necessary materials for distribution and room set up.Attend meetings as necessary and prepare minutes.Maintain files, generate reports and give managers notice of problems or potential problems.Perform special projects as assigned by the CIO. Show less

I work as the Senior Executive Assistant to the Chief Information Officer. In October 2016, our department went live with Epic's EHR. Our department was recently re-organized and we are now the Information Services department. I work closely with around 125 people within our department, daily.

Represents department and/or Associate Director on hospital committees and at various hospital meetings.Research and gather information in order to maintain competency manuals for all staff levels.Provide administrative support to all Process Improvement Teams.Assists in development of non-labor budget and monitors utilization.Update and maintain safety manuals as well as policy and procedure manuals.Completes Action OI Numerical Report for the Associate Vice… Show more Represents department and/or Associate Director on hospital committees and at various hospital meetings.Research and gather information in order to maintain competency manuals for all staff levels.Provide administrative support to all Process Improvement Teams.Assists in development of non-labor budget and monitors utilization.Update and maintain safety manuals as well as policy and procedure manuals.Completes Action OI Numerical Report for the Associate Vice President.Responsible for incident reports, daily activity summaries, environment of care reports, and officer training records.Maintain staff records and produces reports on regular monthly basis (or as requested).Serves as staff resource for computer functions and utilization.Operates Security video system for security and law enforcement agencies (as needed).Assure staff competence and responsible for training and orientation.Provide effective feedback to staff consistently and participate in annual performance appraisals.Screen applicants, schedule interviews, and perform reference checks.Maintain Human Resources database and personnel files, including annual education day, attendance, license information, competency certification and re-certification.Update and maintain department vacancy report.Assists with investigations as needed.Provide secretarial support to the Associate Director and the Associate Vice President.Maintain security reports, track run logs, and billing sheets for security.Initiates position requisitions, personnel action forms (PAF’s), time and attendance maintenance forms, time and attendance adjustment requests, and work orders for the department.Responsible for department uniform and equipment purchasing and management.Complete purchase orders and material/non-material requisitions in SAP.Serves as the property room clerk, responsible for policies and management of patient property, lost and found and evidence. Show less

Support 20 trainers in many different states.Arrange travel for all incoming students.Create and maintain training reports.Contact Group Sales Coordinator’s for sporting events and/or entertainment events, regarding purchasing tickets for employee benefits.Administer Department of Insurance complaints for 17 states.Provide administrative assistance for the regional staff.Maintain and administer ticket sales and the petty cash fund.Reconcile cafeteria vendor invoices… Show more Support 20 trainers in many different states.Arrange travel for all incoming students.Create and maintain training reports.Contact Group Sales Coordinator’s for sporting events and/or entertainment events, regarding purchasing tickets for employee benefits.Administer Department of Insurance complaints for 17 states.Provide administrative assistance for the regional staff.Maintain and administer ticket sales and the petty cash fund.Reconcile cafeteria vendor invoices (meal tickets, refreshments, vending).Assist the Administrative Manager with a variety of operational and administrative functions.Code and input changes for individual employee’s benefits.Administer COBRA plan for all terminated employees.Serve as support staff for the Health Center nurse in administrating medications and treatments for employees. Show less