responsible for the day-to-day management, supervision and evaluation of all the Central Vancouver Island Multicultural Society (CVIMS) programs and staff.

• Maintain manual and computerized information file systems• Manage the applicant tracking system for vacancies that are currently advertised• Prepare and maintain records of requisition, advertising and all recruitment transactions• Prepare new employee files and file papers and documents into appropriate employee files• Draft routine correspondence, reports, job descriptions, employee agreements and other documents• Perform customer service functions by answering employee… Show more • Maintain manual and computerized information file systems• Manage the applicant tracking system for vacancies that are currently advertised• Prepare and maintain records of requisition, advertising and all recruitment transactions• Prepare new employee files and file papers and documents into appropriate employee files• Draft routine correspondence, reports, job descriptions, employee agreements and other documents• Perform customer service functions by answering employee requests and questions• Prepare materials for new employee orientation sessions, staff development and other employee communications as assigned• Assist administrators in providing various employee information while ensuring that all personnel information is current• Understanding and educating staff regarding benefits plans and being responsible for its administration• Prepare application, vacancy, and job fair materials; ensures materials are available for visitors; sends materials to applicants as requested• Conduct prescreen interviews and reference checks for prospective employees• Assist with the recruitment and interview process whenever needed• Track the status of candidates and follow-up with them at the end of the recruiting process• Schedule meetings and interviews as requested by the Director of HR• Ensuring the building and staff meets health and safety requirements as well as reviewing and updating health and safety policies and ensuring they are observed• Diary Management, travel arrangements and meeting organisation• Project management and supervising and coordinating work of contractors• Calculating and comparing costs for required goods or services to achieve maximum value for money• Budget planning for future development in line with strategic business objectives Show less

• Diary Management, travel arrangements and meeting organisation• Project management and supervising and coordinating work of contractors• Calculating and comparing costs for required goods or services to achieve maximum value for money• Budget planning for future development in line with strategic business objectives• Managing and leading change to ensure minimum disruption to core activities• Liaising with management of commercial properties• Directing and planning… Show more • Diary Management, travel arrangements and meeting organisation• Project management and supervising and coordinating work of contractors• Calculating and comparing costs for required goods or services to achieve maximum value for money• Budget planning for future development in line with strategic business objectives• Managing and leading change to ensure minimum disruption to core activities• Liaising with management of commercial properties• Directing and planning central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling• Ensuring the building and staff meets health and safety requirements as well as reviewing and updating health and safety policies and ensuring they are observed• Planning allocation, seating plans and use of space, allocation of office and IT equipment• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any problems• Coordinating and leading one or more teams to cover various areas of responsibility• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement• responding appropriately to emergencies or urgent issues as they arise• Coordinating building maintenance and operational activities while maintaining the condition of the office and arranging for necessary repairs• Organising security and general administrative services• Administer the recruitment and selection process, including training and induction as well as liaise with external recruitment and advertising agencies and conducting first line negotiation• Creating and maintaining staff personnel files, including sickness and absence • Coordinate and administer the internal and external advertising• Organising and maintaining supplies of stationery and equipment Show less

• Co-ordinate and administer all issues relating to Absence management, Disciplinary, Capability, Redundancy, Grievances• Extensive use of in house payroll system, complying to UK payroll legislation • Calculation and recording of sickness payments and maternity payments • Coordinate changes to staff terms and conditions with Finance and write to employees confirming any changes; issuing new contracts where appropriate• Administer any cost of living allowance or reward schemes… Show more • Co-ordinate and administer all issues relating to Absence management, Disciplinary, Capability, Redundancy, Grievances• Extensive use of in house payroll system, complying to UK payroll legislation • Calculation and recording of sickness payments and maternity payments • Coordinate changes to staff terms and conditions with Finance and write to employees confirming any changes; issuing new contracts where appropriate• Administer any cost of living allowance or reward schemes which the organisation might operate• Coordinate and administer all salary sacrifice schemes• Administer the recruitment and selection process• Creating and maintaining staff personnel files• Coordinate and administer the internal and external advertising• Liaise with external recruitment and advertising agencies and conducting first line negotiation.• Issue offer letters, contracts of employment and following up on references for all new employees across the region• Ensure that equal opportunities are observed, monitored and maintained throughout the recruitment process• OISC registration for all legal staff in our 7 North offices • Law Society registration for all legal staff• Monitoring outreach surgery statistics • Maintaining staff accreditation levels and arranging training for all staff• Senior Management diary management and travel, including hotels and transportation• Copy and audio typing as required• Producing statistical reports and supporting documents for grants and funding from the Legal Services Commission • Organising Central Law Training for all legal staff• Act as the first point of contact in the region for all HR-related queries• Assisting with decentralisation of Head office duties• Reconciling Senior Management expenses • Monitoring and administrating legal statistics• Build and maintain relationships with outside agencies and funding bodies• Development and implementation of new policy and procedure for the offices in the North Show less