• Provide a full range of high level administrative and confidential executive support to the Director of Human Resources• Assess and prioritise requests to facilitate the optimal use of the Director’s time• Coordinate meetings, events and where required prepare confidential information for the Director inresponse to directives from the CEO and executive team. This at times entails directing the HRManagement team on timeframes and quality of outputs• Manage the HR Director’s diary appointments, records and correspondence, coordinate travelarrangements, and schedule and support meetings to facilitate the effective management of their time• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support theachievement of business requirements• Gather, collate and provide background information for the executive to support informed decisionmaking and planning• Maintain and update administrative practices, systems and procedures to improve efficiency andservice delivery• Provide a range of project management and support services

• Provide broad range of administrative and executive support to the Director of Human ResourcesDivision and the Director of Client Services Unit.• Assess and prioritise requests to facilitate the optimal use of the executive’s time• Manage the Senior Executive/s diary appointments, records and correspondence, coordinate travelarrangements, and schedule and support meetings to facilitate the effective management of theiragenda• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support theachievement of business requirements• Gather, collate and provide background information for the executive to support informed decisionmaking and planning• Maintain and update administrative practices, systems and procedures to improve efficiency andservice delivery

• Coordinate and conduct administrative tasks in accordance with the business requirements of the operational area/unit, including file management, photocopying, maintenance of stores and equipment, exchange of factual information for enquiries received from within or outside of the Department, receipt, storing and dispatch of mail and arranging courier services.• Undertake data entry and keyboard duties• Provide admin and clerical support to staff within then Branch• Maintain reference materials in the Unit's resource centre• Assist in maintenance of systems related and/or manual records• Compile reports in relation to the business of the Unit/operational area• Prepare standard correspondence• Maintain confidentiality

• Act in the role of PA to Clinical Director and Operations Manager SCCLS.• Act as the central contact for the SCCLS head office, prioritise and manage calls, taking necessary action for the SCCLS including Clinical Director, Operations Manager, all Clinical Nurse Consultants (CNC) and Medical Staff.• Provide an advanced level of secretarial and administrative support to the SCCLS Service including Clinical Director, Operations Manager and Psychiatrists.• Coordinate and draft ministerial briefs and executive correspondence (Questions on Notice and Health Notes) within set timeframes and ensure information is factual, accurate, timely and succinct and the language and tone are appropriate.• Organise and confirm appointments, meetings and update electronic diary for Clinical Director and Operations Manager.• Organise travel and accommodation for visits to rural courts.• Provide clerical support to committees, including convening meetings, preparing and distributing agenda and accompanying papers• Provide project management assistance as negotiated• Review, format and proofread all documents incoming and outgoing from the Clinical Director and Operations Manager and ensure correspondence is registered and maintained in the HPRM (TRIM) record system.• Collate and enter weekly statistical data for 22 Courts and maintain the managerial excel spread sheet for the purposes of reporting KPIs.• Draft, edit and prepare reports, briefs, documents, presentations and other correspondence as required by Clinical Director and Operations Manager.• Prepare routine and ad hoc correspondence for sign off (Motor vehicle running sheets, invoices, leave applications etc.) by Clinical Director and Operations Manager SCCLS and team.• Facilitate conference applications including TESL and prepare TESL reports.• Entering rosters into the PROACT System.• Co-ordination of recruitment paperwork for submission to the Employee Review Committee and eRecruit.

• Provide administrative and operational support to the NUMs and wider clinical staff toassist in the provision of care to patients and hospital operations. Including but not limited to,workforce query resolutions in relation to rostering, deployment sheets, staff replacement, leavemanagement, payroll and recruitment etc.• Undertake administrative tasks including, minutes relating to meetings held on the ward/unit/area thatinvolve medical, nursing and allied health staff. • Scheduling of meetings, ensuring all relevant documents are available and the progression of action items where appropriate.• Ensure the hospital has adequate stock of pharmaceutical and medical consumables as required/requested. Order, monitor and maintain the stock of clinical forms, stationery and otherconsumables.• Co-ordinate the purchasing and receipt of new clinical equipment and monitor scheduledmaintenance. Processing of invoices received for services and goods through the relevant financesystems.• Assist the clinical teams in obtaining administrative and clinical information such as pathology,medical imaging reports, hospital discharge summaries, release of information follow-ups or any othercorrespondence related to patient care. Maintain accurate data and records management in patients’Health Record and Patient Data systems, such as PAS, CHIME and JHeHS.• Collation of medical and legal documentation that may be required for external medical appointments.• Provide administrative support to clinical teams in the coordination of Mental Health Review Tribunal(MHRT) activities including, but not limited to, the collation and distribution of MHRT reports, bookingmeeting rooms and arranging visitor access.• Maintain accurate and timely record keeping and data in line with relevant policies guidelines andprocedures within TRIM.• Comply with any reasonable instruction, policies and procedures, including those relating to work health safety and wellbeing.

• Liaise with external companies and international clients to settle a variety of accounts. • Organise daily outgoing correspondence. • Organise and complete the entry of several client orders daily in the form of data entry. • Maintain strict and confidential filing records. • Primarily responsible for the classification and entry of all freight movements. • Responsible for the organisation and maintenance of the customs section files and confidential correspondence. • Follow up client payments so that transactions are completed in a timely manner within a given deadline. • Maintain successful business relationships with clients to uphold the company’s reputation. • Attend to any couriers, delivery drivers etc

• Showing rental properties to the general public • Meeting a greeting customers and clients, reception duties• Booking rental ads in the Sydney Morning Herald • Correspondence Management - i.e. email enquiries, faxes, mail etc • Reference checking (both internal and external) • Booking of maintenance repairs • Time management skills • Daily banking • Monitoring Arrears • Filing & general office duties