Kelly Macneil Email & Phone Number

Halifax, Ns, Ca

Halifax, Nova Scotia, Canada

• Provide executive support to Director, including managing calendar, creating and editing presentations, booking and organizing meetings, coordinating travel• Establish and maintain effective, open, and professional relationships with key stakeholders• Perform HR duties including coordinating interviews, managing onboarding of new employees, and assisting with various confidential matters• Create weekly newsletter and oversee various team communications• Coordinate special… Show more • Provide executive support to Director, including managing calendar, creating and editing presentations, booking and organizing meetings, coordinating travel• Establish and maintain effective, open, and professional relationships with key stakeholders• Perform HR duties including coordinating interviews, managing onboarding of new employees, and assisting with various confidential matters• Create weekly newsletter and oversee various team communications• Coordinate special projects and ensure schedule and billing is accurate; track updates on all other on-going projects Show less

• Enthusiastic builder of relationships with external vendors, and various internal business teams• Lead the review and approval of time-sensitive and confidential vendor and consultant contracts with management, legal team, and external vendors• Coordinate the consultant engagement process, including editing and issuing resourcing requests, scheduling interviews, and managing engagement onboarding, while improving process efficiency • Prepare and distribute weekly portfolio reports… Show more • Enthusiastic builder of relationships with external vendors, and various internal business teams• Lead the review and approval of time-sensitive and confidential vendor and consultant contracts with management, legal team, and external vendors• Coordinate the consultant engagement process, including editing and issuing resourcing requests, scheduling interviews, and managing engagement onboarding, while improving process efficiency • Prepare and distribute weekly portfolio reports for leadership team and executives • Collect and aggregate project, financial and resourcing information for monthly departmental metric reports, using Excel, Microsoft Project Online, Power Point, and Power BI • Manage contract libraries and contact databases, including project resourcing contracts, vendor agreements, resourcing requests, vendor contact list, and invoicing information • Editor of IT training materials in the ServiceNow cloud computing platform for company-wide use• Work collaboratively with the finance team to receive and process monthly invoices for payment, in Oracle E-Business Suite Show less

Halifax, Canada Area

• Provided executive assistant support to the Senior Director of Information Technology including complex calendar management, coordinating travel itineraries, and department logistics • Improved communication between Senior Director, 12-person Leadership Team, and staff through coordination of regular meetings (in-person and Webex) and department-wide emails and reports• Processed expenses for the Director and Management team in Oracle’s iExpense • Managed department… Show more • Provided executive assistant support to the Senior Director of Information Technology including complex calendar management, coordinating travel itineraries, and department logistics • Improved communication between Senior Director, 12-person Leadership Team, and staff through coordination of regular meetings (in-person and Webex) and department-wide emails and reports• Processed expenses for the Director and Management team in Oracle’s iExpense • Managed department SharePoint site, created and distributed monthly surveys, and aggregated responses • Coordinated meeting room bookings and catering; and organized department-wide special events for up to 175 people• Served as department Change Ambassador for company-wide ERP project; participating in weekly meetings and communicating news, training initiatives, and updates to 140-person IT department• Updated digital news screens each week with department and company updates and statistics, event photos, and security tips using ScreenScape software• Member of organizing committee for 2017 Cyber Security Awareness Month activities Show less

Halifax, Ns

• Successfully lead coordination of over 25 events per year including client seminars, receptions and webinars, both regionally and nationally• Strengthened firm image through strategic management of branded merchandise inventory for events, sponsorships and client gifts• Developed and tracked budgets of over $50,000 and negotiated vendor contracts to maximize event outcomes• Coordinated invitation design, and created and maintained online registration forms• Conducted training… Show more • Successfully lead coordination of over 25 events per year including client seminars, receptions and webinars, both regionally and nationally• Strengthened firm image through strategic management of branded merchandise inventory for events, sponsorships and client gifts• Developed and tracked budgets of over $50,000 and negotiated vendor contracts to maximize event outcomes• Coordinated invitation design, and created and maintained online registration forms• Conducted training of and assigned duties to the summer and co-op students• Provided executive-level administrative support to the Director of Business Development and Client Service• Maintained client database system for business development purposes• Assisted with the implementation of a new marketing database system Show less

Toronto, On

• Planned and executed firm events, and provided logistics and other resources to client and community special events• Monitored and posted to firm social media (Twitter, Facebook, LinkedIn, Google+); created and maintained firm blogs; updated firm website, and authored internal e-newsletter• Published practice group profiles, articles, and proposals, and compiled marketing packages in adherence with firm branding• Managed marketing database (Microsoft Dynamics CRM); merging legacy… Show more • Planned and executed firm events, and provided logistics and other resources to client and community special events• Monitored and posted to firm social media (Twitter, Facebook, LinkedIn, Google+); created and maintained firm blogs; updated firm website, and authored internal e-newsletter• Published practice group profiles, articles, and proposals, and compiled marketing packages in adherence with firm branding• Managed marketing database (Microsoft Dynamics CRM); merging legacy data into a new system• Coordinated lawyer photo sessions; drafted and updated biographies; and monitored and updated legal directory listings• Proactively compiled an event venue database used firm-wide• Collaborated in the planning, testing, and implementation of changes to the firm's electronic communications in compliance with Canada's anti-spam legislation (CASL) Show less

Toronto, On

• Led coordination of more than 40 events (client seminars and receptions; conference and trade show participation) per year with regional, national, and international reach• Created and maintained budgets and analyzed event results against objectives• Compiled marketing packages for lawyer business development under tight deadlines• Collaborated with lawyers, service departments, clients, and vendors to produce and distribute marketing materials • Recognized within the business… Show more • Led coordination of more than 40 events (client seminars and receptions; conference and trade show participation) per year with regional, national, and international reach• Created and maintained budgets and analyzed event results against objectives• Compiled marketing packages for lawyer business development under tight deadlines• Collaborated with lawyers, service departments, clients, and vendors to produce and distribute marketing materials • Recognized within the business development unit for exceptional service delivery Show less

Toronto, On

• Coordinated annual week-long student trip, and bi-annual parent-teacher meetings• Tracked RSVPs and processed payments for in-school events• Liaised with students, parents, and staff regarding confidential time sensitive matters• Updated online daily events schedule, and edited report cards• Used school records system for communication of student activities• Assisted admissions department with processing of student applications

Truro, Ns

• Led coordination of a successful national municipal conference, in the face of logistical and financial challenges unique to a relatively small host community• Planned and executed annual internal and public events including staff Christmas party, community volunteer awards, community clean-up day, and New Year’s levee• Coordinated redesign of town website increasing usability and appeal• Public Information Officer for emergency measures committee• Editor of quarterly internal… Show more • Led coordination of a successful national municipal conference, in the face of logistical and financial challenges unique to a relatively small host community• Planned and executed annual internal and public events including staff Christmas party, community volunteer awards, community clean-up day, and New Year’s levee• Coordinated redesign of town website increasing usability and appeal• Public Information Officer for emergency measures committee• Editor of quarterly internal and external newsletters distributed to all town employees and household units• Managed visitor information centre staff, merchandising, and budget• Producer/announcer for community information radio station CJIS 107.1 FM• Screened and directed inquiries to Mayor’s and CAO’s offices Show less

New Glasgow, Ns

· Developed and managed annual marketing budget· Created internal and external marketing pieces and advertisements, for both print and radio· Worked with website developers to create new mall website; responsible for daily maintenance of site· Strengthened brand image in the community through special events, and developed strategic partnerships with non-profit groups· Motivated diverse group of shopping centre merchants through daily communication and proactive incorporation of… Show more · Developed and managed annual marketing budget· Created internal and external marketing pieces and advertisements, for both print and radio· Worked with website developers to create new mall website; responsible for daily maintenance of site· Strengthened brand image in the community through special events, and developed strategic partnerships with non-profit groups· Motivated diverse group of shopping centre merchants through daily communication and proactive incorporation of feedback into marketing strategies · Coordinated 12-person merchants’ association board of directors Show less

Bachelor Of Arts (B.A.), English Literature

Advanced Diploma, Public Relations