• Provide direction, training, and oversight for fellow/student training activities (including administrative, educational, and financial issues) to Fellowship Coordinators at Fellowship Program Offices or GME Offices at affiliate hospital training sites.• Oversee solicitation and assessment of evaluations on fellows, faculty, and rotations as they relate to fellow training.• Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation dinners.• Provide orientation to new Senior Fellows and Division Managers regarding fellows/student affairs and accreditation issues. Plan, develop, and coordinate orientation program for incoming and continuing fellows.• Supervise the production/distribution of annual and monthly call schedules, conference lists, orientation packets, and course outlines.• Serve as administrative support to the Department’s Fellowship Program Director, Assistant Program Director(s), Senior Fellow(s), fellows, and visiting resident and physicians.

Maintain continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.Keep doctors informed by communicating availability or unavailability of the record.Deliver charts to assigned areas of the hospital by following established routing procedures.Retrieve medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.Maintain record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activitiesObtain prior auth orizations for medicationsCall in perscriptions/refillsSchedule patient appointments .Verify patient insurance.

Keep track of team census using Microsoft Excel Attend rounds with medical team. Obtain needed medical records including those from outside hospitals or physician offices. Look up patient labs daily from CHM and other outside hospitals.Coordinate follow up appointments for patients based on inpatient consultations. Make sure referrals needed from insurance companies for follow up appointments are done.Ensure that all authorizations for clinic appointments have been received and granted.Assist unit personnel to schedule and expedite diagnostic tests.Obtain prior authorizations for medications prior to patient discharge.Review insurance formularies to determine prescription and medical coverage. Compile supporting documents for insurance approval of medications.