● Providing executive and team support to the Managing Director (founder of Bowtie), the Management Team and the wider team across different sites and time zones. (Westminster Parliament, Greater London Authority, Senedd, London Metal Exchange, UK Supreme Court, and all NEP Offices, including the USA). Extensive diary management, end-to-end travel booking, meeting agendas and minutes, collating reporting and more.● Liaising on a regular basis with high level clients from all walks of… Show more ● Providing executive and team support to the Managing Director (founder of Bowtie), the Management Team and the wider team across different sites and time zones. (Westminster Parliament, Greater London Authority, Senedd, London Metal Exchange, UK Supreme Court, and all NEP Offices, including the USA). Extensive diary management, end-to-end travel booking, meeting agendas and minutes, collating reporting and more.● Liaising on a regular basis with high level clients from all walks of life.● Supported the coordination of broadcast staff from all over the world, this included arranging Visas for the Ukraine Recovery Conference in London. ● Quotation and invoicing.● Expense processing and purchase orders.● Budget planning.● POC for facilities service management including monthly meetings with the provider to ensure they are maintaining a satisfactory service, checking KPI’s and raising jobs to the Helpdesk.● Managing supplies and equipment across a multitude of sites.● Participation in monthly ISO calls and follow up due diligence including the updating of documents, Firm wide training presentations, and audits.● Maintain pass renewals for staff and organise access across different sites for clients, traders, and guests.● Client and internal project and event support.● Lead coordinator for the Firm's charity training programme through the Prince's Trust. Show less

● Telephone, email and face to face customer and supplier engagement; - as primary support through the customer journey - new business enquiries - and suppliers for best price and scheduling.● Management of office supplies. - Supporting the director in; - diary management - meeting agenda and minute taking - end-to-end travel booking - social media customer engagement.● Creating company… Show more ● Telephone, email and face to face customer and supplier engagement; - as primary support through the customer journey - new business enquiries - and suppliers for best price and scheduling.● Management of office supplies. - Supporting the director in; - diary management - meeting agenda and minute taking - end-to-end travel booking - social media customer engagement.● Creating company newsletters and building company brand and culture.● Leading team briefings.● Organising team events. Show less

● Executive diary management for the Business Development Team.● Arranging meetings and conference calls with clients and investors.● End-to-end travel arrangements including detailed itineraries.● Managing proprietary CRM system.● Assisting Investor Relations with client Due Diligence Questionnaires.● Formatting and proof reading of the quarterly investment letters and monthly investor presentations in Word and PowerPoint.● Organising conference rooms and dial-ins.●… Show more ● Executive diary management for the Business Development Team.● Arranging meetings and conference calls with clients and investors.● End-to-end travel arrangements including detailed itineraries.● Managing proprietary CRM system.● Assisting Investor Relations with client Due Diligence Questionnaires.● Formatting and proof reading of the quarterly investment letters and monthly investor presentations in Word and PowerPoint.● Organising conference rooms and dial-ins.● Meeting tracking for compliance purposes (in relation to MiFid ii)● Monitoring info mailbox and answering ad-hoc queries.● Organising Investment Team roadshows, events, conferences and investor packs.● Uploading content for Firm's website and managing access for various types of clients. Show less

Supporting three Managing Directors and twelve Executive Directors across the Sales, Trading and Commodities teams.● Complex diary management and scheduling of meetings, both UK based and overseas.● End-to-end travel arrangements including detailed itineraries.● Screening of and answering multiple telephone lines on the dealer board.● Processing invoices and expenses.● Purchase order and payment management.● Organising corporate events.

Supporting three Directors and a team of Traders.● Scheduling meetings, room bookings, producing agendas and minutes.● Diary management including travel arrangements and itineraries.● Internal and client letters.● Ensuring smooth operations of the trading floor - sending and filing paperwork - monitoring holiday and sickness - booking meeting rooms and catering - stationery supplies - managing rotas.● Receiving and welcoming international clients… Show more Supporting three Directors and a team of Traders.● Scheduling meetings, room bookings, producing agendas and minutes.● Diary management including travel arrangements and itineraries.● Internal and client letters.● Ensuring smooth operations of the trading floor - sending and filing paperwork - monitoring holiday and sickness - booking meeting rooms and catering - stationery supplies - managing rotas.● Receiving and welcoming international clients at the London office .● Assisting production of client presentations.● Liaising with clients to finalise deal close documentation.● Assisted HR in the interview process and on-boarding.● Payroll payment administration.● Organising business and team social events. Show less

● Supported the Property Director, the Associate Director of HR and two teams with travel, diary management, meeting clients and other general administrative duties● Took weekly meeting minutes and put together meeting agendas● Produced a PowerPoint presentation for each consultant to present to their clients● Created and distributed client contracts● Generated monthly ICS (stat) reports monitoring costs and progress of each consultant● Performed recruitment related tasks… Show more ● Supported the Property Director, the Associate Director of HR and two teams with travel, diary management, meeting clients and other general administrative duties● Took weekly meeting minutes and put together meeting agendas● Produced a PowerPoint presentation for each consultant to present to their clients● Created and distributed client contracts● Generated monthly ICS (stat) reports monitoring costs and progress of each consultant● Performed recruitment related tasks, including formatting CV’s, advertising roles on job boards and creating canvases to advertise vacancies● Approved holiday requests and monitored absences Show less

(Several positions held due to promotions within the company – left due to redundancy) Global Recruitment Co-ordinator role● Managed the Preferred Suppliers List of agencies for Mace. This included putting together and distributing contracts and managing contract queries in liaison with our legal team ● Coordinating the payroll service for all agencies that supply temporary workers ● Managed the transfer of all temp workers and agency contacts to the new online… Show more (Several positions held due to promotions within the company – left due to redundancy) Global Recruitment Co-ordinator role● Managed the Preferred Suppliers List of agencies for Mace. This included putting together and distributing contracts and managing contract queries in liaison with our legal team ● Coordinating the payroll service for all agencies that supply temporary workers ● Managed the transfer of all temp workers and agency contacts to the new online timesheet portal● Ensured all temporary workers and agency details were correct and up to date ● Resolved any queries that colleagues, suppliers and temporary staff had PA and Administrator roles● Supported the Finance Manager and Regional Director and Regional teams - organised events, meetings and international travel as well as carrying out administrative duties, including minute-taking● Completed a weekly overdue and registered report to ensure invoices were approved for payment to deadline and to notify the business of any queries ● Co-ordinated collation of research information ● Communicated with suppliers on a regular basis to ensure a positive and professional working relationship was maintained consistently● Creating and distributing sales invoice and producing Finance Reports using Excel● Monitored and updated absence and contact details for the team, liaising with HR● Catering and Event Management when required● Supported team with SharePoint, Prism reporting system and the Intranet pageReception / Switchboard / Facilities Helpdesk roles● Front of House - Meet and greeted clients, allocated passes and ensured all visitors were signed in accurately ● Performed the screening of and answered multiple telephone lines on the Avaya switchboard ● Logged incoming calls for multi offices around London for any facilities issues e.g. Air conditioning, vending machines, leaks, etc. Show less