Kerry O'Sullivan Email and Phone Number

Responsible for the production of high quality Cost Centre Reports for nominated Directorate(s), by using own initiative to achieve agreed objectives. This will be completed to a strict monthly timetable within policies and procedures agreed with the Head of Management AccountingMaking decisions about priorities within agreed objectives, tasks and policies agreed with the Finance ManagersTake a proactive role in liaising with Budget Managers and finance colleagues including the Finance Managers in the team to ensure that information contained in budget reports and supporting schedules e.g. variance analysis, staff in post lists, income and expenditure analysis, is both complete and accurate.Take a proactive role in the education and financial awareness of Budget Managers providing detailed advice and guidance in respect of financial issues in order to improve budgetary control within the Directorates (highlighting financial implications of individual actions on budgetary control). To ensure that advice offered to Directorate managers complies with the Trusts Standing Financial Instructions and Schemes of Delegation.Responsible for ensuring that all input documents are complete and accurate in accordance with Audit requirements (this involves analysing confidential streams of data e.g. payroll, purchase ledger, sales ledger etc. and ensuring they are input into the system to meet the monthly and year end timetables).Participate in the Directorate Financial Planning process by ensuring that budgets and expenditure for each Cost Centre Report are accurate and where full year effects need to be included these can be described in full. Also to ensure that opportunities for efficiency savings at Department level are identified and quantified.Respond to ad-hoc requests from Budget Managers for financial analysis of all aspects of the service. This includes staff costing analysis to assist skill mix reviews and recruitment planning.

Actively participate in and support month/year end close process Calculate monthly Royalty provisions. Prepare Royalty payments to University Partners, liaising with colleges on approvals, amendments, etc Maintain Fixed Asset Registers Balance sheet reconciliations across all UPE entities Liaising with tax department on running of VAT reports across UPE entities, reconciling to GL and agreeingpayments Corporation Tax calculation at month/year end, reconciling to GL and providing analysis for statutoryfinancial statements. Assisting with Navigate price uploads across UPE entities. Assist with statutory audits. ETB Mapping and stat account preparation. Assisting with budgeting and forecasting process Maintain Cashflow forecast. Support other finance projects as and when require.

• Responsible for all accounting work necessary to ensure accounts payables and commissions are paid and calculated correctly.• Entering invoices and coding correctly.• Prepare and process weekly payments (cheque, wire, ACH, online payment)• Implement new account software/processing – being involved in the role out the global changes. Present to colleagues how to use.• Keep financial bookkeeping software up to date and reconciled on a month basis• Payroll processing, entry and reconciliation.• Enter manual journals at month end. This includes tax accrual, bad debt accrual and revenue recognition. • Review of trial balance and general ledger at Month end.• Receipting student payments and helping with other teams when enrollment happens.• Company audit• Prepare schedule for accruals, prepayments and fixed assets.• Bank reconciliation on a weekly basic.• Gathering weekly cashflow and forecast information to provide for senior staff.• Generating intercompany receipts and ensuring they are recorded.

• Helping Set up the Accounts Payable shared service center in Oxford• Introducing the use of purchase orders• End to end Account Payable for 8 colleges (6 in the UK and 2 in Europe]• Running payment runs and making any urgent payment runs on Citibank (domestic, foreign and inter-company]• Understanding of European VAT including reverse charge.• Accruals and prepayments.• Weekly bank reconciliation, including clearing old historic items• Making sure debit balances are kept to a minimum.• Stepping in whilst Management is away to help.• Monthly meetings with senior members of staff to discuss any changes or ideas that may help improve.• Training new staff

• Assisting with sub-contractors/suppliers, being the main point of call and maintaining a good relationship and dealing with any queries or issues that may arise.• Daily use of SAP - receipting and creating purchase orders, clearing outstanding parked invoices.• Maintaining a professional and close relationship with the sites.• Purchase card transaction coding - liaising with card holders.